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2012-08-14 SAC PacketVCfTY OF SVU THLAKE MEMORANDUM July 19, 2012 TO: Senior Advisory Commission FROM: Kad Happold, Deputy Director of Community Services SUBJECT: Agenda item Comments for Senior Advisory Commission Meeting Tuesday, August 14, 2012 at 1:00 p.m. 1. Agenda Item No. 2A. Consent: Approval of the July 10, 2012 regular Senior Advisory Commission meeting minutes — Please include any corrections to the minutes in your motion. 2. Agenda Item No. 3. Discussion: A. Guest Presentation — The following agenda items are were put on the agenda to allow the Commission an opportunity to hear guests from the community and City government about current issues of concern to seniors in Southlake. City Council member Jeff Wang has accepted the invitation to be the guest speaker at your August 14 meeting. 3. Agenda Item No. 4. Reports: A. Senior Center Coordinator — This is an opportunity for the Center's coordinator to present information about existing and future programs and activities. B. Metroport Meals on Wheels — This item is a standing item on the agenda to allow for a report on the MMOW program. C. Call A Ride Southlake— This item is a standing item on the agenda to allow for a report on the CARS program. D. Southlake Steering Committee- This item is a standing item in order for the Commission members to receive information about monthly events and activities at the Senior Center and within the Steering Committee. E. Southlake Senior Funding, Inc. — This item is a standing item on the agenda to allow for a report on Southlake Senior Funding, Inc., (SSFI). F. City Manager's Office & Community Services — This is a standing item on the agenda to allow for an update from the City's Communications and Website Manager Pilar Schank regarding current developments. City of Southlake Values: Integrity 4 Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Date — August 14, 2012 Page 2 of 2 G. Guest Schedule — The schedule of speakers are: a September 11 State Representative Candidate Giovanni Capriglione a Future Meeting TBD Representatives from area hospitals Regarding SAC's desire to have for representatives from area hospitals, please let staff know specifically who you wish to invite and from which hospital. Please advise staff of suggested speakers for future SAC meetings so guests may be invited and confirmed in advance. 4. Agenda Item No. 5. Public Forum — This is the public's opportunity to address the Commission about non -agenda items. During this proceeding it is important that the Commission not deliberate (discuss among yourselves) or take action on any item brought up at this time. The Commissions' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Commission and/or 4) request that the Chair put the item on a future agenda for the Commission to discuss or consider. 5. Agenda Item No. 5B. Consider: Recommendation on Proposed FY 2013 Senior Center General Fund Operating Budget — The proposed General Fund Operating Budget for FY 2013 includes continued funding for Metroport Meals on Wheels ($15,750) and Call a Ride Southlake ($12,000), as well as the on -going staffing and support for facility operations and programming. 6. FYI, as usual your packet contains a copy of the SAC Attendance Log for your information. We appreciate your commitment and service to the City and the Senior Advisory Commission. If you have any questions prior to the meeting, please feel free to call me. As always, we appreciate your commitment and service to the City. Kari Happold STAFF CONTACT INFORMATION: Telephone — (817) 748-8203 Facsimile — (817) 748-8027 1400 Main Street, Suite 210, Southlake, Texas 76092-6242 Chris Tribble, Director of Community Services, 817-748-8021, (ctdbble@ci.southlake.tx.us) Nancy Brown, Senior Services Coordinator, 817-748-8398, (nbrown@ cl.soulhlake.tx.us) Candice Edmondson, Assistant to the Director, 817-748-8311, (csanders@ cl.southlake.tx.us) Karl Happold, Deputy Director of Community Services, 817-748-8018, (khappold@ ci.southlake.tx.us) Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184; (/carpenter@ ci.southlake.tx.us) City of Southlake Values: integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION: Tuesday, Auaust 14, 2012 LOCATION: Senior Activities Center 307 Parkwood Dr Southlake, Texas 76092 TIME: 1:00 P.M. AGENDA: 1. Call to Order 2. Consent A. Approval of the July 10, 2012 regular Senior Advisory Commission meeting minutes. 3. Discussion A. Guest Presentation — City Council Member Jeff Wang 4. Reports A. Senior Center Coordinator B. Metroport Meals on Wheels C. Call A Ride Southlake D. Southlake Steering Committee E. Southlake Senior Funding, Inc. F. City Manager's Office & Community Services G. Guest Schedule 5. Public Forum 6. Consider: A. Recommendation on proposed FY 2012 Senior Center General Fund Operating Budget 7. Adjournment City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Date —August 14, 2012 Page 2 of 2 CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, August 10, 2012 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. Alicia Richardson, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE Senior Advisory Commission Meeting: July 10, 2012 LOCATION: Southlake Senior Activities Center 307 Parkwood Dr Southlake, Texas Members Present: Chair David Baltimore, Vice Chair Dick McCauley, Secretary Nancy Sporn; SAC members Jean Boland, Charlie Boyd, Pat Burnett, Marge Kyle and Jeanette Gossage Commission Members Absent: Beverly Blake Staff Members Present: Kari Happold, Deputy Director of Community Services and Nancy Brown, Senior Services Coordinator Guests: Public Works Director Bob Price; Randi Rivera, Land Planner with G&A Consultants and David Keener, owner, MDJ Texas Realty Holdings, and Keith Kithsid and Nancy Games on behalf of SilverRidge Assisted Living Facility Liaisons: Southlake Steering Committee representative Bernie McCauley; and CARS president Neal Perkins. Agenda Item No. 1. Call to Order — The meeting was called to order by Chairman Baltimore at 1:01 p.m. Agenda item No. 3. Discussion A. Guest Presentation — Randi Rivera, Land Planner with G&A Consultants, David Keener, MDJ Texas Realty Holdings, Keith Kithsiri and Nancy Gomes, Silver Ridge Assisted Living, presented information about the assisted living facility proposed in Southlake and responded to Commission questions. B. Guest Presentation — Director of Public Works Bob Price updated the Commission on all the construction projects in and around Southlake. C. Senior Advisory Commission Written Report to City Council — SAC members reviewed the written report and supported moving forward with the report for the August 7 City Council meeting. Future written reports City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-1 Senior Advisory Commission Minutes of the July 10, 2012 Page 2 of 3 may be enhanced and in newsletter format. The next report will be October 2; SAC will preview it in September. D. Senior Adviso Commission Bylaws adopted March 2010 — Commission members Nancy Sporn and Jean Boland reviewed the current Bylaws that were adopted in March 2010 for potential revisions and updates. Several proposed changes are recommended to Section 2.4 Quorums, 2.6 and 2.7 Vacancies and an addition of Section 2.8 Alternate Commission Member. (attached to minutes). Although this item was listed as a discussion item on the agenda, the Commission made a motion and voted in favor of adoption of the proposed changes. A motion was made to proceed with the proposed revisions to the Bylaws as presented and to recommend the changes to the Community Services Division. Motion: McCauley Second: Boyd Ayes: Baltimore, Boland, Boyd, Burnett, Gossage, Kyle, McCauley and Sporn Nays: None Vote: 8-0 Motion Carried. A enda Item No. 2A. Consent: Approval of the June 12 2012 regular Senior Advisory Commission meeting minutes — There were not corrections to the minutes A motion was made to approve the minutes of the June 12, 2012 meeting. Motion: McCauley Second: Kyle Ayes: Baltimore, Boland, Boyd, Burnett, Gossage, Kyle, McCauley and Sporn Nays: None Vote: 8-0 Motion Carried. Agenda Item No. 4. Reports A. Senior Center Coordinator — This is a standing item to update the Commission. Senior services coordinator Brown reported about senior center activities including a new contest called Seniors Support Southlake and senior center staffing needs. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-2 Senior Advisory Commission Minutes of the July 10, 2012 Page 3 of 3 B. Metroport Meals on Wheels Report — This is a standing item to update the Commission; however, there was not a report this month. C. CARS Report — June CARS report was distributed by CARS president Neal Perkins. June registered the highest one-way trips this year. Volunteer drivers are needed. D. Southlake Steering Committee — A report was given by Committee liaison Bernie McCauley. E. Southlake Senior Funding, Inc. — Dick McCauley reported on recent SSFI activities. F. City Manager's Office & Community Services — Communications & Website Manager Pilar Schank provided a report. FY2012-13 budgets are being finalized for presentation to City Council. The Stars & Stripes celebration was a great success. Tickets for Southlake Night at the Ballpark are available in the Community Services Department. G. Guest Schedule -- Upcoming guest speakers are Southlake City Council member Jeff Wang for the August 14 meeting and Texas House of Representative Giovanni Capriglione for the September 11 meeting. Other possibilities include a representative from area hospitals to provide their perspective on new healthcare law. Agenda Item No. 4. Public Forum — No one was present to address the Commission during Public Forum. Agenda Item No. 5. Consider — There were no items on the agenda. Agenda Item No. 6.Adiournment. A motion was made to adjourn the meeting around 4:00 p.m. Motion: Boyd Second: Boland Ayes: Baltimore, McCauley, Sporn, Boland, Boyd, Burnett, Kyle and Gossage Nays: None Abstain: None Vote: 8-0 Motion Carried. David Baltimore, Chair Kari Happold, Deputy Director Community Services A tape recording of this meeting Is available upon request from the Office of City Secretary. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2A-3 Senior Advisory Commission Sign -in Sheet July 10, 2012 Senior Activity Center David Baltimore (Place 4, Chair) M �---- Beverly Blake (Place 9, Alt. 2) Jean Boland (Place 1) Charles Boyd (Place 3) Patricia Burnett (Place 2) Jeanette Gossage (Place 8, Alt 1) Marge Kyle (Place 7) Richard McCauley (Place 6, V-Chair) Nancy Sporn (Place 5, Sec) STAFF Kari Happold Nancy Brown Pilar Schank GUESTS Neal Perkins (CARS) Darla Fowler (MMOW) Bernie McCauley (SSC) Bob Price (Public Works) (Guest Speaker) Randi Rivera (Land Planner, G&A Consultants, LLC (Guest Speaker) A In -.61 David Keener (Owner, MDJ Texas Realty Ho (Guest Speaker)_ Milton Blake Item 31) - Attachment to 7/10/12 Minutes PROPOSED CHANGES TO BY LAWS DATED MARCH 2O10 Section 2.4 QUORUMS Four members of the commission Including alternates, when regular member(s) are absent shall constitute a quorum to conduct official business of the Commission. 2.5 — As is Add 2.6 VACANCIES If the number of Commission members is less than seven, the Commission will make a request to City Council for vacancies to be filled as soon as possible. Alternate members will fill vacancies. Alternate positions shall then be considered vacancies to be filled by City Council appointments. Present 2.6 becomes 2.7 Add Section 2.8 ALTERNATE COMMISSION MEMBER The commission shall include two alternate members who are citizens of the City of Southlake and shall be appointed by the City Council, in the same manner as regular appointments. The alternate members shall attend and participate in all Senior Advisory Commission meetings, and may vote on Items only when there is a regular member absent. The Senior Advisory Commission may move alternate members to regular members when vacancies occur. Nancy Sporn Draft 2 Jean Boland ,qA"'5 Item 3D - Attachment to 7/10/12 Minutes FIIL RE.,s =vNID ISNIAWS alF T= CITY OF SOUTW XE S NWIt ADVMR V COMM><SSlON AB77CL& I 8ediom 11 The Sodhhtka CIW Colman cddAbW the Sontbadoe Ndar Advisory Cominbsiec to act as an advisory board b the Cfy COMW iR etll matters pedaliiog tier seulur pwgtaou and isms. See"" 12 POWSKS In Sdtfineat of its porposs the Sou&hdw Senior Advbw oommbdon shall be gova nul by and sbdl hwe dl the powets set fob in the Soad"M City Coda and Odw applicable lair. COMMISHON MBMMM $action 2.1 N mber-ns+d Terms adOltloe (a) The Corrmiadon mall cgmiat of saran (7) :oriderds of** Chy of Southlaiue, Teams mail shale be appdaled by the City Cammtl. tb) Mambas shill be cep o amsd far wo-year be mL Membaaa shale sower witboot boa. All appaiWnLm s tar regular wad/or skimme members to 1911 ww pieed tm= shalt be BW io the soma m®err m regular appoiidaeots and shad tmdnata as per the adghtd farm belag ffW. swam 2.2 The Qw dmioa shall meet mgWmtr the wooed Tumdq of each month. Members not able to adored a negalar mpg ur opeaiel mwtige shag ' the Commmily Services off ham or to Chwmaa of ee Commission at lent tem hum prior le the punidd meetiag. Aar member w& M eoasecative an stand ahrmoos Sam rzgelar mediags vW be reported to the City Camoil, wW* malt at its disraaft mmm the commission mambar and appoint a raplacem ead. All meeting ad ddlbm dtcas of the commWan sball be aathnt, cm em4 hail, and eoidaoted. and notice shill be gives to the public, in secoulmeas with Chapter 551 Ordae Teems Local Ckwanment Sutlers Ls Upon the ngwst of any Commission) member, the Chairman shall call a gxcw medlag of the Commission. Time Chdrman sbdl 9x a place and tlme ibt and sped d nwf4gs ofthe Commiasiea subject to poeft public notice in campiiove with Chspntr 551 ofthe Testers Lard tiovartmad Coda Seetlss U Four (4) rmmbw of the Commissin shall ocr ohda a quorum to conduct off elal bnslates offfie Commimias<. seca+aass (a) At the n ooft of the Commission, matters pw isialag to the bdsbm of the Cammi ka, as posted on die spedo, shell be canridered in si=a sate wkb the [ales of pwA duce sd from $me to t;me p msaj ed by the Commission. Chaos udySafer-SAC,liWarn 1dw 100 ,4p-La Item 3D - Attachment to 7/10112 Minutes (b) At 0 moatfags of toe Cotumfsafatt dw andr stall prrd& In ba aba®oe of the di*, the Silos ohm dhm f (c) The Mob Won be a vo ft membor ofthe Comeafasioa. (d) T ut Comeafaalom mu*g aha be BW with the (shy secammy ad dle�ftw w a mbara of Soetiam" Rr-Otndo Mena = The CWHrdanfau mq. an It deem appropria% appulat cz-olHoio naubers to to Comwdse= if such is determined to be in the bast 1 1e at of the drainer. Onsideredoo a g be Slum io eppo&ing fadlvldual ex.Oiffcio mmbam w fndMduata vrho ralanrent orgealaloaa whose putpooe is to p amm the health. sa ft, and well being Of sedOm 5ueh ar-OMoio members shall have mo vodug auffion'ttr for aeafor &&&cry matem The terms for ox- offioio members will be a ffia disa+etlon of the Cotumladon. AR TICL$ M Ol?B1ICE RS Seedon 3.1 Wfidttts and TW= of t7►Bian (a) The Of' m of ibe Commissian shall be a ohaltman, vice-rbalamn, and sccrWay. (b) At the flrat mSuW meeting following the armed appoiamatmt of now emmkaon members by the city canon, the o®mimfmn shill elect by najo* vale fmtn the members, a chair, vice -chair, and aarowy, slab to serve two year terms or ttntfl iholr aueemara are elected. (c) Any officer dnslf be Bub,jail to ramoval ftm office st aW time by a vote of to vajmW of the C7ommildoc. (d) A vacov in the chine of any ducted oBlrmr shill be fidlad by a vote of the mejarity of the eommissfon mrmbon at the next regular lerhaduled meeting, following the egbadve dam of the vacancy. Saatlen 3.3 Powers of tiie Chdrame The Chairman shall set the agenda liar and pradds at W mW%p ofthe Commission. The Chairman shall perform all duties incident to the oMw of Chairmen including to appodbmetrt of all oommitEtea and subcommittees ofihe Commission sand such other dud= an retry be prod by the Commission and the Clty Ommail. SREO >t 33 320t aahmm In the abseein of the Chelu mn or ld the event of h€olher haW or re5mai to eat. an vioa chehman shill paefbrm the dudes ofthe Chd=vu, and when so soft shall hoer all fire perms of and be subject to all the mdriedoos upon the C hWrmmL The Vice4Ch* sbell port= web other duffel an ter tame io time may be asalmod to hhnAter by file Chairman ofthe Commtstdam Wm U smash" T'he seorolmy sh W �rsure gothe mfrWtes of each Commfaft meeting &a be Mod with the Clio Seneetery and in geneaal shalt pmform all oiler duties es atom tuna to than may be aaalgned to hbAw by too Chdrmw of rite CamW dos In the absence of the Chdtrmaa sod VkvmE mast or k be mot t of Their imufity or girls] to act, the Scaobtry andl perform to duties of the MOM and vrhm so soft shall have oil the powers of and be subject to all the redrfoilom upon the Chafmtorn. In the absence of the Secretory, the Oman or sedog C hatratart shall dersfgnaie o Commission member to perform the duties of Soo tary. CommwradEySovkas—$AC i Wkw As$re? 0y3 9'A--1 Item 3D - Attachment to 7/10112 Minutes SeCOR 35 cmModge gems who are menmbms of the Cammtaatcn SW not wWve ew ssbiw ar considendfon lbr their seevlees. ARTICLE IV ROIA AND RESPON91SII MN OF THE SENIOR ADVISORY CDACWn N Section 4.1 (a) Act is as adsrbM cWwJ y io time Ciy Comwg to alt asattar�m pwcnh lqg b swdw prograurs end fw=s afmx*gscww oidzeas. (b) Recmnamemd policies to Improve senior seev = and =pe . (e) Reao=md wWw rotted peepams for develapamam of mmdomal S=Jitiem, amaa sad imp word ram=" servfees. (d) ltevlaw and cmmsider rommm rdadcas ftm the Sou&Wm Seaiom'a and a m senior wpWxWc= mgudit senior related pwgraw gad ate. Devalop maennaendetiena to the Cdy Council aWrdiog progmm that hive fading Soft, or &ilitf implications. (e) Submit =MM=dfflmn to &D Clty C=0 NPE tbg mcftetcal qm mc= that impact senior eddod sarviaea, tnoludiap; but mt &dW to, die awampft lunch pagE =cad hoame detisaned meal psopun and tramortatlen mavlas fbr seniors. Q) Prepare and sehrnit to the (Syr C=ofl a aauual nepat of saw t+ nod programs and aemvieea. Such r ew shall bs submitmd in May. prior to the dUtf M of sew - M I, , (g) Revicw and pmvids input an budget Re= related to aanlar samvices, adivttk& and pop ors. commudy sly —,LAC dplxvw peg Jdfj g i:) CITE' OF SOUT LAKE MEMORANDUM July 25, 2012 TO: Senior Advisory Commission FROM: Kari Happold, Deputy Director of Community Services SUBJECT: Recommendation on Proposed Fiscal Year 2012-13 Senior Center General Fund Operating Budget Action Requested: Senior Advisory Commission recommendation of the proposed Fiscal Year 2012-13 General Fund Operating Budget related to senior services. Background Information: For the past several months, City staff has been developing the FY 2012-13 Community Services Department General Fund Operating Budget. Each year, as part of the annual budget process, staff presents the budget related to senior services for consideration by the Senior Advisory Commission. Included within the proposed operational budget are such items as continued funding for Metroport Meals on Wheels ($15,750) and Call a Ride Southlake ($12,000), attendance at a national training program for the Senior Coordinator, and on -going staffing and support for facility operations and programming. Staff has completed an initial review session with the Budget Review Team. The proposed budget remains subject to final review by the City Manager. The City Council will consider the operating budget as part of the annual budget process. Financial Considerations: The Proposed FY 2012-13 Community Services Department General Fund Operating Budget recognizes existing budgetary limitations and the need to maintain and/or improve current levels of service delivery. Approved budget allocations for FY 2012-13 will be effective October 1, 2012. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 6A-1 Senior Advisory Commission Meeting Date — August 14, 2012 Page 2 of 2 Citizen Input! Board Review: Staff has developed the proposed operating budget with consideration being given to the City Council's adopted Strategic Management System including the Focus Areas and Corporate Objectives of the Strategy Map. Legal Review: Not applicable. Alternatives: Alternatives include: • Recommendation for approval as presented • Recommendation for approval with input as desired • Decision not to recommend approval Supporting Documents: Proposed FY 2012-13 General Fund Operating Budget for Senior Center Staff Recommendation: Senior Advisory Commission recommendation of the proposed Fiscal Year 2012-13 General Fund Operating Budget related to senior services. 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