2012-05-08 SAC Packet
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
April 24, 2012
TO: Senior Advisory Commission
FROM: Kari Happold, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, May 8, 2012 at 1:00 p.m.
1. Agenda Item No. 2. Discussion:
A. Guest Presentation – This item is a standing item on the agenda to allow a
guest from the community or the City government to make a presentation to
the Commission about current issues of concern to seniors in Southlake.
Southlake City Councilmember Martin Schelling has confirmed he will be the
guest speaker at the May 8 SAC meeting.
B. Suggested SAC meeting time change to 9:00am– This item was placed on
the agenda at the request of some SAC members at the April meeting.
2. Agenda Item No. 3. Reports:
A. Metroport Meals on Wheels Report – This item is a standing item on the
agenda to allow for an update and report on the MMOW program.
B. CARS Report– This item is a standing item on the agenda to allow for an
update and report on the CARS program.
C. Southlake Steering Committee- This item is a standing item in order for the
Commission members to receive information about monthly events and
activities at the Senior Center and within the Steering Committee .
D. Southlake Senior Funding, Inc. – This item is a standing item on the agenda
to allow for an update and report on Southlake Senior Funding, Inc., (SSFI).
E. City Manager’s Office – This is a standing item on the agenda to allow for an
update from the City’s Communications and Website Manager Pilar Sch ank
about current developments.
F. Senior Advisory Commission Written Reports to Council – As a reminder, the
next Senior Advisory Commission written report to City Council is scheduled
August 7. Staff will prepare a draft report for SAC to preview and provi de
feedback at a meeting preceding the presentation at City Council.
Senior Advisory Commission
Meeting Date – May 8, 2012
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
G. Guest Schedule – The following schedule of speakers has been arranged:
June 12 Representative from U.S. Congressman Kenny
Marchant’s Office
July 10 Director of Public Works Bob Price (may be
moved to August if July SAC meeting canceled)
Please advise staff of your suggestions for speakers for future SAC meetings
so guests may be invited and confirmed in advance.
3. Agenda Item No. 4A. Consent: Approval of the April 10, 2012 regular Senior
Advisory Commission meeting minutes. Corrections to the minutes should be
included as part of the motion during the meeting.
4. Agenda Item No. 5. Public Forum – This is the public's opportunity to address the
Commission about non-agenda items. During this proceeding it is important that the
Commission not deliberate (discuss among yourselves) or take action on any item
brought up at this time. The Commissions' options during this topic are 1) to listen, 2)
ask questions and respond to the presenter only, 3) request staff to look into the
issue and report back to the Commission and/or 4) request that the Chair put the
item on a future agenda for the Commission to discuss or consider.
5. Agenda Item No. 5. Consider: There are no agenda items at this meeting.
6. FYI, as usual your packet contains a copy of the SAC Attendance Log for your
information.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel fr ee to call me.
As always, we appreciate your commitment and service to the City.
Kari Happold
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8203
Facsimile – (817) 748-8027
1400 Main Street, Suite 210, Southlake, Texas 76092-6242
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@ci.southlake.tx.us)
Nancy Brown, Senior Services Coordinator, 817-748-8398, (nbrown@ ci.southlake.tx.us)
Candice Edmondson, Assistant to the Director, 817-748-8311, (csanders@ ci.southlake.tx.us)
Kari Happold, Deputy Director of Community Services, 817-748-8018, (khappold@ ci.southlake.tx.us)
Linda Carpenter-Elgin, Administrative Secretary, 817-748-8184; (lcarpenter@ ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SENIOR ADVISORY COMMISSION: Tuesday, May 8, 2012
LOCATION: Senior Activities Center
307 Parkwood Dr
Southlake, Texas 76092
TIME: 1:00 p.m.
AGENDA:
1. Call to Order
2. Discussion
A. Guest Presentation – Councilmember Martin Schelling
B. Suggested SAC meeting time change to 9:00am
3. Reports
A. Metroport Meals on Wheels
B. Call A Ride Southlake
C. Southlake Steering Committee
D. Southlake Senior Funding, Inc.
E. City Manager’s Office & Community Services
F. Senior Advisory Commission Reports to Council
G. Guest Schedule
4. Consent
A. Approval of the April 10, 2012 regular Senior Advisory Commission
meeting minutes.
5. Public Forum
6. Consider: No items this meeting.
7. Adjournment
Senior Advisory Commission
Meeting Date – May 8, 2012
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, May 4, 2012 by 6:00 p.m. pursuant to
Chapter 551 of the Texas Government Code.
Alicia Richardson, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City
Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you.
Meeting Dates:1/10 2/14 3/13 4/10 5/8 6/12 7/10 8/14 9/11 10/9 11/13 12/11
Meeting Length:1.25 1.75 1.00 2.30
Members:
David Baltimore P P P P
Beverly Blake P P P P
Jean Boland P P P P
Charlie Boyd P A P P
Patricia Burnett A P P P
Jeanette Gossage P P P P
Marge Kyle P P P P
Dick McCauley P A P P
Nancy Sporn P P P P
Notes:
P = Present
A = Absent
\ = Not Active
X = Cancelled
AP = Appointed
* = Term Expired
R = Resigned
C = Meeting Canceled
2012 Senior Advisory Commission Meetings Attendance Log
Comments:
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
1 2
Senior Advisory Commission Meeting: 3
April 10, 2012 4
5
LOCATION: Southlake Senior Activities Center 6
307 Parkwood Dr 7
Southlake, Texas 8
9
Members Present: Chair David Baltimore, Vice Chair Dick McCauley; Secretary Nancy 10
Sporn; SAC members Beverly Blake, Jean Boland, Charlie Boyd, Pat Burnett, Jeanette 11
Gossage and Marge Kyle 12
13
Commission Members Absent: None 14
15
Staff Members Present: Kari Happold, Deputy Director of Community Services and 16
Nancy Brown, Senior Services Coordinator 17
18
Guests: Traci Bernard, president, and Laura Fuqua, marketing director, with Texas 19
Health Partners Resources (Harris HEB), CARS chairman Neal Perkins 20
21
Liaisons: MMOW representative Darla Fowler and Southlake Steering Committee 22
representative Bernie McCauley 23
24
Agenda Item No. 1. Call to Order – The meeting was called to order by Chairman 25
Baltimore at 1:24 p.m. 26
27
Agenda Item No. 1. Discussion 28
29
A. Guest Presentation – Texas Health Partners Resources (Harris HEB) 30
president Traci Bernard and marketing director Laura Fuqua presented 31
background and historical information about the Southlake hospital, as 32
well as general surgical services available. Ms. Bernard responded to 33
questions regarding health plans, including Medicare. 34
35
B. Hiring process for senior services coordinator position – This item was 36
requested at the March SAC meeting; however, there was no discussion 37
at this meeting. 38
39
The reports section of the meeting will be handled different than previously presented. 40
In an effort to manage time more efficiently, the reporting entities (ie. CARS and 41
MMOW) may provide their routine written reports for distribution at the meeting and do 42
not need to attend the meeting unless there is something that needs to be discussed. 43
Senior Advisory Commission
Minutes of the April 10, 2012
Page 2 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Written reports may be mailed, emailed, faxed or delivered to the Center for distribution 1
at the SAC meeting. 2
3
A problem with the kitchen sink faucet was reported and a work order will be processed 4
to repair. 5
6
Agenda Item No. 2. Reports 7
8
A. Metroport Meals on Wheels Report – The MMOW reports were 9
distributed. 10
11
B. Call A Ride Southlake Report – Neal Perkin distributed the March CARS 12
report pointing out that ridership is down. CARS hosted their 3rd Annual 13
Volunteer Driver’s Appreciation dinner, which was well attended. Concern 14
was expressed that rising gas prices may have a negative effect on 15
volunteer drivers. The issue may be considered when the community 16
services agreement with CARS is renewed for 2013 if deemed necessary 17
by CARS, based on their operating plan and demonstrated need. 18
19
C. Southlake Steering Committee (SSC) – Bernie McCauley provided a brief 20
report. The Mother’s Day lunch will feature brunch-type food, the Father’s 21
Day lunch will feature barbeque and Cinco de Mayo will be celebrated at 22
the May 1 luncheon. The Treasurer reported $3,000 in their checking 23
account. SSC will elect officers. There was also discussion about the 24
Center being open on Fridays, depending upon demand and the budget. 25
The ROMEO’s went to McAllister in March. 26
27
D. Southlake Senior Funding, Inc. – Dick McCauley reported on the progress 28
and discussion of the multipurpose community facility held Southlake 2030 29
Parks, Recreation & Open Space/Community Facilities Master Plan 30
meeting on April 9, 2012. 31
32
The Commission talked about adding an item to the May SAC meeting 33
agenda to formally let the City Council know the Senior Advisory 34
Commission supports being part of the multi-purpose facility. 35
36
E. City Manager’s Office & Community Services – Communications & 37
Website Manager Pilar Schank provided a report. 38
39
Voting information regarding May 12 Election was provided. SPIN will host 40
a Candidate’s Forum Monday, April 16, in Town Hall Council Chambers. 41
Art In the Square is April 27-29 at Town Square. Bicentennial Park 42
received a merit award from the Texas Chapter of the American Society of 43
Landscape Architects for its design and construction. Property Fraud Alert 44
flyers are included in the 2012 property value statements concerning a 45
program to alert property owners anytime a document with their name on 46
Senior Advisory Commission
Minutes of the April 10, 2012
Page 3 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
it is recorded in the Tarrant County Clerk’s Office. For more information, 1
visit MySouthlakeNews.com website. Median construction along FM 1709 2
is complete; deceleration lane construction is being done at several 3
locations. Updates on construction projects and opening of new 4
restaurants and businesses in Southlake may be found at 5
MySouthlakeNews.com. Concern about U-turns at medians were 6
expressed. Commission members were advised to email Gaylon Music, 7
DPS sergeant-traffic division, at gmusic@ci.southlake.tx.us with any 8
concerns or traffic questions. 9
10
F. Senior Advisory Commission Report to Council – Written Senior Advisory 11
Commission reports to City Council will be included in the council packets 12
for the first meetings in January, April, August and October annually. The 13
next written SAC report to City Council will be August 7, 2012. SAC will 14
have an opportunity to preview the report at their July 10 meeting. 15
16
The Commission requested an item on the next SAC meeting agenda to 17
discuss canceling of the July SAC meeting and to determine other 18
meeting dates that may be canceled or rescheduled. 19
20
G. Guest Schedule – Council member Martin Schelling will be the guest 21
speaker at the May SAC meeting and Public Works Director Bob Price is 22
scheduled in June; however, Deputy Director Happold will contact Mr. 23
Price to see if his guest appearance may be moved to allow a 24
representative from Kenny Marchant’s office at the June SAC meeting to 25
talk about Medicare issues. 26
27
Agenda Item No. 3A. Consent: Approval of the minutes from the regular Senior Advisory 28
Commission Meeting March 13, 2012 – There were no corrections to the minutes. 29
30
A motion was made to approve the minutes. 31
Motion: Boland 32
Second: McCauley 33
Ayes: Baltimore, Blake, Boland, Boyd, Burnett, Gossage, Kyle, McCauley and 34
Sporn 35
Nays: None 36
Abstention: None 37
Vote: 9-0 38
Motion carried. 39
40
Agenda Item No. 4. Public Forum – No one was present to address the Commission 41
during Public Forum. 42
43
44
45
46
Senior Advisory Commission
Minutes of the April 10, 2012
Page 4 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
1
Agenda Item No. 6.Adjournment. 2
3
A motion was made to adjourn the meeting at 3:03 p.m. 4
Motion: Sporn 5
Second: Boyd 6
Ayes: Baltimore, Blake, Boland, Boyd, Burnett, Gossage, Kyle, McCauley and 7
Sporn 8
Nays: None 9
Abstention: None 10
Vote: 9-0 11
Motion carried. 12
13
14
15
16
David Baltimore, Chair Kari Happold, Deputy Director 17
Community Services 18
19
A recording of this meeting may be requested in the Office of the City Secretary. 20