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2012-04-10 SAC PacketCITY OF SOUTHLAIE MEMORANDUM April 4, 2012 TO: Senior Advisory Commission FROM: Kari Happold, Deputy Director of Community Services SUBJECT: Agenda item Comments for Senior Advisory Commission Meeting Tuesday, April 10, 2012 at 1:00 p.m. 1. Agenda Item No. 2. Discussion: A. Guest Presentation — This item is a standing item on the agenda to allow a guest from the community or the City government to make a presentation to the Commission about current issues of concern to seniors in Southlake. Traci Bernard, president, Texas Health Partners Resources (Harris HEB) will be the guest speaker at the April 10, 2012 meeting. B. Hiring process for senior services coordinator position — This item was placed on the agenda as per a motion made and carried by SAC at the March 13, 2012 meeting. 2. Agenda Item No. 3. Reports: A. Metroport Meals on Wheels Report — This item is a standing item on the agenda to allow for an update and report on the MMOW program. B. CARS Re -port— This item is a standing item on the agenda to allow for an update and report on the CARS program. C. Southlake Steering Committee- This item is a standing item in order for the Commission members to receive information about monthly events and activities at the Senior Center and within the Steering Committee. D. Southlake Senior Funding, In . — This item is a standing item on the agenda to allow for an update and report on Southlake Senior Funding, Inc., (SSFI). E. City Manager's Office — This is a standing item on the agenda to allow for an update from the City's Communications and Website Manager Pilar Schank about current developments. F. Senior Advisory Commission Written Reports to Council — The following schedule is an annual list of when the Senior Advisory Commission Written City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Date —April 10, 2012 Page 2 of 3 Reports will be presented to City Council. City Council meetings are held on the first and third Tuesday each month. 1st meeting in January • 1st meeting in April 1st meeting in August (No meetings in July) 1" meeting in October Staff will prepare a draft report for SAC to preview and provide feedback at their meeting preceding the presentation at City Council. The next written SAC report to City Council will be Tuesday, August 7, 2012. SAC will preview the report at their July 10 meeting. G. Guest Schedule — The following schedule of speakers has been arranged: April 10 Traci Bernard, president, Texas Health Partners Resources (Harris HEB) • May 8 City Council member Martin Schelling • June 12 Director of Public Works Bob Price Please advise staff of your suggestions for speakers for July, August and September SAC meetings so guests may be invited and confirmed in advance. 3. Agenda Item No. 4A. Consent: Approval _of the March 13, 2012 regular Senior Advisory Commission meeting minutes. Corrections to the minutes should be included as part of the motion during the meeting. 4. A enda Item No. 5. Public Forum — This is the public's opportunity to address the Commission about non -agenda items. During this proceeding it is important that the Commission not deliberate (discuss among yourselves) or take action on any item brought up at this time. The Commissions' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Commission and/or 4) request that the Chair put the item on a future agenda for the Commission to discuss or consider. 5. Agenda Item No. 5. Consider: There are no agenda items at this meeting. 6. FYI, as usual your packet contains a copy of the SAC Attendance Log for your information. Copies of the next Southlake 2030 Parks, Recreation & Open Space/Community Facilities Master Plan Committee meeting agenda for April 9, 2012 and the April 16, 2012 Southlake Historical Society presentation flyer are also included in your packet. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Date — April 10, 2012 Page 3 of 3 We appreciate your commitment and service to the City and the Senior Advisory Commission. If you have any questions prior to the meeting, please feel free to call me. As always, we appreciate your commitment and service to the City. Kari Happold STAFF CONTACT INFORMATION: Telephone — (817) 748-8203 Facsimile — (817) 748-8027 1400 Main Street, Suite 210, Southlake, Texas 76092-6242 Chris Tribble, Director of Community Services, 817-748-8021, (ctrrbble@ci.southlake.tx.us) Nancy Brown, Senior Services Coordinator, 817-748-8398, (nbrown@ ci.southlake.tx.us) Candice Edmondson, Assistant to the Director, 817-748-8311, (csanders@ cl.southlakelx.us) Kari Happold, Deputy Director of Community Services, 817-748-8018, (khappold@ ci.southlake.tx.us) Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184; (!carpenter@ ci.southlake.tx.us) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION: Tuesday, April 10, 2012 LOCATION: Senior Activities Center 307 Parkwood Dr Southlake, Texas 76092 TIME: 1:00 P.M. AGENDA: 1. Call to Order 2. Discussion A. Guest Presentation — Traci Bernard, president, Texas Health Partners Resources (Harris HEB) B. Hiring process for senior services coordinator position 3. Reports A. Metroport Meals on Wheels B. Call A Ride Southlake C. Southlake Steering Committee D. Southlake Senior Funding, Inc. E. City Manager's Office & Community Services F. Senior Advisory Commission Reports to Council G. Guest Schedule 4. Consent A. Approval of the March 13, 2012 regular Senior Advisory Commission meeting minutes. 5. Public Forum 6. Consider: No items this meeting. 7. Adjournment City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Date — April 10, 2012 Page 2 of 2 CERTIFICATE hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Thursday, April 5, 2012 by 6:00 p,m. pursuant to Chapter 551 of the Texas Government Code. Alicia Richardson, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability 4 Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE 1 2 3 Senior Advisory Commission Meeting- 4 March 13 2012 5 6 LOCATION: Southlake Senior Activities Center 7 307 Parkwood Dr 8 Southlake, Texas 9 10 Members Present: Chair David Baltimore, Vice Chair Dick McCauley; Secretary Nancy 11 Sporn; SAC members Beverly Blake, Jean Boland, Charlie Boyd, Pat Burnett, Marge 12 Kyle and Jeanette Gossage 13 14 Commission Members Absent: None 15 16 Staff Members Present: Chris Tribble, Director of Community Services and Nancy 17 Brown, Senior Services Coordinator 18 19 Guests: CARS chairman Neal Perkins, MMOW representative Darla Fowler and 20 Southlake Steering Committee representative Bernie McCauley 21 22 Agenda Item No. 1. Call to Order — The meeting was called to order by Chairman 23 Baltimore at 1:05 p.m. 24 25 Agenda Item No. 2. Discussion 26 27 A. Guest Presentation — Director of Community Services Tribble recapped 28 the City's plans for a multipurpose facility and SAC's role as it is 29 developed in the 2030 Parks, Recreation & Open Space/Community 30 Facilities (PROS-CF) Master Plan. SAC will be informed of upcoming 31 public meetings that members can attend to provide input and feedback 32 as the project develops. 33 34 B. Metroport Meals on Wheels Report — Darla Fowler did not give a MMOW 35 report at this meeting, but two reports will be provided at the next meeting. 36 37 C. CARS Report — Neal Perkin provided the February CARS report and 38 distributed the monthly statistical report. The statistical report showed an 39 increase from last year of qualified users and also that while medical trips 40 have dipped, trips to the senior center increased. Also the number of 41 volunteer drivers has increased over last year. A new CARS brochure is 42 available at the center and CARS is working on distributing it in the 43 schools to reach multi -generational households. CARS will host the 3rd City of Southlake Values. Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the March 13, 2012 Page 2 of 3 1 Annual Volunteer Driver's Appreciation dinner next week at the Timarron 2 County Club. Each year at the dinner, a special CARS user is recognized 3 and this year's recipient is one of the CARS' original drivers which makes 4 the recognition very special. 5 6 D. Southlake Steering Committee --- A brief report was provided by Jeanette 7 Gossage. The Committee has discussed a money -raising committee but 8 has postponed further discussion on that topic until new board members 9 are appointed. 10 11 E. Facilities Update Current & Future/New — A report was not provided. 12 Staff was asked about having the car stopper bumpers in the northwest 13 corner of the senior center parking lot painted bright yellow. Staff will 14 follow-up on the leaning light pole in the parking lot that has been reported 15 to Oncor for repair. 16 17 F. Southlake Senior Funding, Inc. — SSFI report was covered in other 18 discussions. It was noted that SSFI was set up to raise funds for projects 19 and could be tapped into for identified unfunded projects in need of 20 financial assistance. Opportunities for SSFI participation, such as 21 replacement of the chairs in the main lobby, may be investigated. 22 23 G. City Manager's __Office — Communications & Website Manager Pilar 24 Schank was not present to provide a report. 25 26 The "go live" date is March 22 for the City's new website. SAC member 27 noted at the last SPIN Standing Committee it was mentioned there is not 28 consistent advertisement of the time and programming aired on the Cable 29 channel. The public works department is working on a study to identify 30 impact and concerns with the thoroughfare medians (ie. U-turn incidents 31 and accidents) and SAC members were advised to contact the public 32 works department for information and questions. Director Tribble will pass 33 this concern to Director Bob Price. Staff was commended for posting lane 34 ciosures on Facebook. 35 36 H. Guest Schedule -- Traci Bernard, president, Texas Health Partners 37 Resources (Harris HEB) is the guest speaker for the April SAC meeting. 38 City Council member Martin Schelling will be the guest speaker May 8, 39 2012 and Director of Public Works Bob Price on June 12, 2012. It was 40 suggested to have the chairman from the Parks Board or Planning and 41 Zoning Commission as a guest speaker at a future SAC meeting. Council 42 candidates may be personally invited to attend the senior center luncheon, 43 however, not as guest speaker or as a guest speaker to SAC meetings. 44 SPIN will host a candidates' forum prior to Election day. Consult the City's 45 website for the exact date and time. 46 City of Southlake Values. Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 45 46 Senior Advisory Commission Minutes of the March 13, 2012 Page 3of3 Agenda Item No. 3A. Consent: Approval of the minutes from the regular Senior Advisory Commission Meeting February 14, 2012 — Corrections were made to the attendance sections of the minutes to indicate Dick McCauley and Charlie Boyd were absent at the February meeting and to Item 2D-Southlake Steering Committee report to indicate SSCI has formed a committee to raise money for projects within the current center. A motion was made to approve the minutes. Motion: Sporn Second: Gossage Ayes: Baltimore, Blake, Boland, Burnett, Gossage, Kyle and Sporn Nays: None Abstention: McCauley and Boyd Vote: 7-0-2 Motion carried. Agenda Item No. 4; Public Forum — No one was present to address the Commission during Public Forum. Agenda Item No. 5. Consider — There were no items for this meeting. SAC was informed Linda Study submitted her resignation effective March 22, 2012. SAC member Boyd requested an item to placed on the next SAC meeting agenda to discuss the hiring process for the senior coordinator position. A motion was made and seconded to put a discussion item on the next meeting agenda regarding the interview process for the coordinator position. There was one unidentified "nay" to the motion. The majority vote carried. Agenda Item No. 6.Adiournment. A motion was made to adjourn the meeting. Motion. Burnett Second: Blake Ayes: Baltimore, Blake, Boland, Boyd, Burnett, Gossage, Kyle, McCauley and Sporn Nays: None Abstention: None Vote: 9-0 Motion carried. David Baltimore, Chair Kari Happold, Deputy Director Community Services A recording of this meeting may be requested in the Office of the City Secretary. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Sign -in Sheet March 13, 2012 Senior Activity Center David Baltimore Beverly Blake Jean Boland Charles Boyd Patricia Burnett Jeanette Gossage Marge Kyle Richard McCauley Nancy Sporn STAFF �f�'�_ I-4�,>IB6L-a -Karl Nancy Brown Pilar Schank GUESTS Neal Perkins (CARS) Darla Fowler (MMOW) Bernie McCauley (SSC) y � \ �l»•J'L JC hIA �111111111111 IIIIINIIIII wo LM �B68g�L NCD CITY OF SOUTH LAKE TEXAS SOUTHLAKE 2030 PARKS, RECREATION & OPEN SPACE (COMMUNITY FACILITIES MASTER PLAN COMMITTEE April 9, 2012 LOCATION: 1400 Main Street 3'd Floor Training Rooms CID Southlake, Texas, 76092 TIME: 5:00 P.M. A quorum of the City Council, Planning and Zoning Commission, Parks and Recreation Board, the Southlake Parks Development Corporation, or Senior Advisory Commission may be present. REGULAR SESSION: Call to Order 2. Discussion: *W4 A. Prioritization of the Multipurpose Community Facility V70 r Oar B. Southlake 2030 Plan 071ft �r01rn*40L4 j Oi1 3. Review/Develop Concept Plans and Recommendations for Parks A. Bicentennial Park 4. Next Steps CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Thursday, April 5, 2012 by 6:00 p.m., pursuant to the Texas Government Code, Chapter 551. Alicia Richardson, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817-748-8016, and reasonable accommodations will be made to assist you. 0' Monday, April 16 7 pm Southlake Town Hall Third floor meeting room 1400 Main Southlake, TX Pictures from the past FAR? 'it gas -E, ,. n .aaY.1=i541S11S 4ii •T1 Fi4 Presented by the Southlake Historical Society You are invited to The Making of Town Square: An Evening with Rick Stacy and Frank Bliss, on Monday, April 16, 2012 in Southlake Town Hail at 7pm. Mr. Stacy and Mr. Bliss will discuss the 109-acre development from its beginning when first proposed in the mid- 1990s on the site of the McPherson-Fechtel Farm They will share recollections of the people, politics, and teamwork it took to "build a downtown," and show photographs of the town's changing landscape (2). The program is open to the public. Donations at the door are greatly appreciated by the society, a 501 (c) (3) organization. For more information visit www.southiakehistor\/.org or call Connie Cooley 817-223- 9606.