2011-09-13 SAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
August 31, 2011
TO: Senior Advisory Commission
FROM: Kari Happold, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, September 13, 2011 at 1:00 p.m.
1. Agenda Item No. 2. Discussion:
A. Guest Presentation – This item is a standing item on the agenda to allow a
guest from the community or the City government to make a presentation to
the Commission about current issues of concern to seniors in Southlake. At
this writing a guest has not been secured for the September 13 meeting.
B. Metroport Meals on Wheels Report – This item is a standing item on the
agenda to allow for an update and report on the MMOW program.
C. CARS Report– This item is a standing item on the agenda to allow for an
update and report on the CARS program.
D. Southlake Steering Committee- This item is a standing item in order for the
Commission members to receive information about monthly events and
activities at the Senior Center and within the Steering Committee.
E. Facilities Update – Current & Future/New – This item is a standing item on
the agenda to allow for updates from staff and feedback from the Commission
on current and future facility needs, improvements and maintenance.
F. Southlake Senior Funding, Inc. – This item is a standing item on the agenda
to allow for an update and report on Southlake Senior Funding, Inc., (SSFI).
G. City Manager’s Office – This is a standing item on the agenda to allow for an
update from the City’s Communications and Website Manager Pilar Schank
about current developments.
H. Status on Search for Senior Center Coordinator – Applications for the Senior
Center Coordinator position were reviewed by Kari Happold, Candice
Sanders and Steve Moore. Ten candidates have been selected for interviews
later this week. The selection will then be narrowed to 3-4 finalist that will be
Senior Advisory Commission
Meeting Date – September 13, 2011
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
interviewed by members from the Senior Advisory Commission and staff. We
are hopeful the position will be filled by the first of October.
2. Agenda Item No. 3A. Consent: Approval of the June 14, 2011 regular Senior
Advisory Commission meeting minutes. Corrections to the minutes should be
included as part of the motion during the meeting.
3. Agenda Item No. 4. Public Forum – This is the public's opportunity to address the
Commission about non-agenda items. During this proceeding it is important that the
Commission not deliberate (discuss among yourselves) or take action on any item
brought up at this time. The Commissions' options during this topic are 1) to listen, 2)
ask questions and respond to the presenter only, 3) request staff to look into the
issue and report back to the Commission and/or 4) request that the Chair put the
item on a future agenda for the Commission to discuss or consider.
4. Agenda Item No. 5. Consider: There are no agenda items at this meeting.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel free to call me.
As always, we appreciate your commitment and service to the City.
Kari Happold
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8203
Facsimile – (817) 748-8027
400 North White Chapel, Southlake, Texas 76092-6242
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@ci.southlake.tx.us)
Vacant, Senior Services Coordinator, 817-748-8398, (------@ ci.southlake.tx.us)
Candice Sanders, Assistant to the Director, 817-748-8311, (csanders@ ci.southlake.tx.us)
Kari Happold, Deputy Director of Community Services, 817-748-8018, (khappold@ ci.southlake.tx.us)
Linda Carpenter-Elgin, Administrative Secretary, 817-748-8184; (lcarpenter@ ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SENIOR ADVISORY COMMISSION: Tuesday, September 13, 2011
LOCATION: Senior Activities Center
307 Parkwood Dr
Southlake, Texas 76092
TIME: 1:00 p.m.
AGENDA:
1. Call to Order
2. Discussion:
A. Guest Presentation – No guest this meeting.
B. Metroport Meals on Wheels Report
C. CARS Report
D. Southlake Steering Committee Report
E. Facilities Update – Current & Future/New
F. Southlake Senior Funding, Inc.
G. City Manager’s Office
H. Status on Search for Senior Center Coordinator
3. Consent
A. Approval of the July 12, 2011 regular Senior Advisory Commission
meeting minutes.
4. Public Forum
5. Consider: No items this meeting.
6. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on September 9, 2011 by 6:00 p.m. pursuant to
Chapter 551 of the Texas Government Code.
Alicia Richardson, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please
advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be
made to assist you.
UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3A - 1
1 2
Senior Advisory Commission Meeting: 3
July 12, 2011 4
5
LOCATION: Southlake Senior Activities Center 6
307 Parkwood Dr 7
Southlake, Texas 8
9
Members Present: Chair David Baltimore; Vice Chair Dick McCauley, Secretary 10
Nancy Sporn; SAC members Beverly Blake, Jean Boland, Pat Burnett and Jeanette 11
Gossage 12
13
Commission Members Absent: Marge Kyle and Charlie Boyd 14
15
Staff Members Present: Kari Happold, Deputy Director of Community Services and Liz 16
Garvin, Senior Services Coordinator 17
18
Guests: Wade Carroll, Deputy Fire Chief, Department of Public Safety; 19
Communications & Website Manager Pilar Schank; Regina Baker and Darla Fowler, 20
MMOW 21
22
Liaison: Bernie McCauley, Southlake Steering Committee Coordinator 23
24
REGULAR SESSION 25
26
Agenda Item No. 1. Call to Order – The meeting was called to order by Chairman 27
Baltimore at 1:00 p.m. 28
29
ADMINISTRATIVE COMMENTS / REPORTS 30
31
Agenda Item No. 2. Administrative Comments/Reports 32
33
A. Oath of Office – The Oath was administered to reappointed SAC members 34
David Baltimore, Marge Kyle and Jeanette Gossage. 35
36
B. Guest Presentation-Deputy Fire Chief Wade Carroll – Fire Chief Carroll 37
spoke about services and volunteer opportunities available to seniors by 38
the Fire Services Division of the DPS. 39
40
C. Metroport Meals on Wheels Report – Darla Fowler presented the MMOW 41
report. “Christmas in July” will be held July 19 at the center. The MMOW 42
golf tournament was a huge success. 43
UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3A - 2
1
D. CARS Report – Mr. McCauley gave the CARS presentation. Non-2
emergency transportation services are provided for people within a seven 3
mile radius, but transportation may be provided within 25-mile radius for 4
medical appointments. Fifty-percent of the requested rides are for medical 5
appointments. Currently CARS has 19 volunteer drivers. 6
7
C. Southlake Steering Committee – Bernie McCauley provided a Southlake 8
Steering Committee report for this meeting. A phone Hot Line will be set 9
up to answer routine calls, such as closings, program times and lunch 10
menus. A Sock Hop will be held in August at the Old Union Elementary 11
School. 12
13
D. Facilities Update – Current & Future/New – Due to drought weather 14
conditions, some trees at the facility are in distress and are dying. These 15
will be replaced at a future time. 16
17
E. Southlake Senior Funding, Inc. – Dick McCauley provided a report for the 18
meeting. The Steering Committee will have a meeting today following the 19
SAC meeting. Everyone was invited to attend. 20
21
F. City Manager’s Office – Communications & Website Manager Pilar 22
Schank reported on an online survey to help develop an Arts Master Plan 23
for Southlake and the City’s water conservation/restriction measures that 24
are currently in place. 25
26
REGULAR AGENDA 27
28
There were no regular agenda items for this meeting. 29
30
CONSENT AGENDA 31
32
Agenda Item No. 3A. Approval of the minutes from the regular Senior Advisory 33
Commission Meeting June 14, 2011 – The minutes were considered. 34
35
A motion was made to approve the minutes as written. 36
Motion: McCauley 37
Second: Sporn 38
Ayes: Baltimore, Boland, Burnett, Gossage, McCauley and Sporn 39
Nays: None 40
Abstention: Blake (was absent June 14, 2011 meeting) 41
Vote: 6-0-1 42
Motion carried. 43
44
UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3A - 3
Agenda Item No. 4. Public Forum – No one was present to address the Commission 1
during Public Forum. 2
3
4
Agenda Item No. 5A. Consider: Election of Officers for Senior Advisory Commission for 5
2011-12 – This item was discussed and it was agreed the previous officers should 6
remain in office. 7
8
A motion was made to keep the existing officers (David Baltimore, Chair; Dick 9
McCauley, Vice Chair; and Nancy Sporn, Secretary). 10
Motion: Burnett 11
Second: Blake 12
Ayes: Baltimore, Blake, Boland, Burnett, Gossage, McCauley and Sporn 13
Nays: None 14
Abstention: None 15
Vote: 7-0 16
Motion carried. 17
18
Agenda Item No. 5B. Consider: Recommendation on proposed FY 2012 Senior Center 19
General Fund Operating Budget – Deputy Director Happold distributed copies of the 20
budget for the senior center operations. $3,150 is proposed in additional funding to 21
cover the increase for the MMOW program that was requested and approved in 2011. 22
City Council will consider the City’s budget at the September Council meetings. 23
24
A motion was made to approve the FY2012 Senior Center General Fund Operating 25
Budget. 26
Motion: Nancy 27
Second: Burnett 28
Ayes: Baltimore, Blake, Boland, Burnett, Gossage, McCauley and Sporn 29
Nays: None 30
Abstention: None 31
Vote: 7-0 32
Motion carried. 33
34
Agenda Item No. 5C. Consider: Cancelation of the August 9, 2011 Senior Advisory 35
Commission meeting – The Commission discussed this item. 36
37
A motion was made to cancel the August SAC meeting. 38
Motion: McCauley 39
Second: Boland 40
Ayes: Baltimore, Blake, Boland, Burnett, Gossage, McCauley and Sporn 41
Nays: None 42
Abstention: None 43
Vote: 7-0 44
Motion carried. 45
UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3A - 4
1
Agenda Item No. 6A, Discussion – There were no items on the agenda. 2
3
Agenda Item No. 7.Adjournment. 4
5
A motion was made to adjourn the meeting at 2:25 p.m. 6
Motion: Sporn 7
Second: Burnett 8
Ayes: Baltimore, Blake, Boland, Burnett, Gossage, McCauley and Sporn 9
Nays: None 10
Abstention: None 11
Vote: 7-0 12
Motion carried. 13
14
15
16
17
David Baltimore, Chair Kari Happold, Deputy Director 18
Community Services 19
20
A recording of this meeting may be requested in the Office of the City Secretary. 21
Meeting Dates:1/11 2/8 3/8 4/12 5/10 6/14 7/12 8/9
Members:
David Baltimore P P P P P P P X
Beverly Blake A A P P A A P X
Jean Boland P P P P P P P X
Charlie Boyd P A P P P P X X
Patricia Burnett P P P P P P P X
Jeanette Gossage P A P P P P P X
Marge Kyle P P A P P P A X
Dick McCauley P P P P P P P X
Nancy Sporn A P P P P P P X
Notes:
P = Present
A = Absent
\ = Not Active
X = Cancelled
AP = Appointed
* = Term Expired
R = Resigned
C = Meeting Canceled
2011 Senior Advisory Commission Meetings
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