2011-07-12 SAC PacketCITY OF
SOUTHLAKE
SENIOR ADVISORY COMMISSION: Tuesday, Judy 12, 2011
LOCATION: Senior Activities Center
307 Parkwood Dr
Southlake, Texas 76092
TIME: 1:00 P.M.
REGULAR SESSION:
1. Call to Order
2. ADMINISTRATIVE COMMENTSIREPORTS:
A. Oath of Office
B. Guest Presentation -W Deputy Fire Chief Wade Carroll
C. Metroport Meals on Wheels Report
D. CARS Report
E. Southlake Steering Committee Report
F. Facilities Update — Current & Future/New
G. Southlake Senior Funding, Inc.
H. City Manager's Office
CONSENT AGENDA:
All items listed below are considered to be routine by the Senior Advisory
Commission and will be enacted with one motion. There will be no separate
discussion of items unless a Commission member or citizen so requests, in which
event the item will be removed from the general order of business and considered in
its normal sequence.
3. Consent
A. Approval of the June 14, 2011 regular Senior Advisory Commission
meeting minutes.
REGULAR AGENDA:
4. Public Forum
5, Consider:
A. Election of Officers for Senior Advisory Commission for 2011-12
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Date — July 12, 2011
Page 2 of 2
B. Recommendation on proposed FY 2012 Senior Center General Fund
Operating Budget
C. Cancelation of the August 9, 2011 Senior Advisory Commission
meeting
6. Discussion: No items this meeting
7. Adjournment
CERTIFICATE
hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on July 8, 2011 by 6:00 p.m. pursuant to Chapter
551 of the Texas Government Code.
Alicia Richardson, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please
advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be
made to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
MEMORANDUM
June 22, 2011
TO: Senior Advisory Commission
FROM: Kari Happold, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, July 12, 2011 at 1:00 p.m.
Please note the July 12t" SAC meeting will start at 1:00 p.m.
1. Agenda Item No. 2. Administrative Comments/Reports:
A. Oath of Office — On behalf of staff, we would like to welcome back
reappointed SAC members David Baltimore, Margie Kyle and Jeanette
Gossage. We look forward to working with the entire Senior Advisory
Commission and appreciate the time and dedication you have committed to
the City.
A copy of the Oath of Office is in your meeting packet and will be
administered to recently appointed Senior Advisory Commission members
prior to consideration of agenda items.
In addition to the Oath of Office, the Office of the City Secretary has several
administrative documents that must be completed by the appointees and
existing members. You should have received an email from the City Secretary
with those documents attached; however, copies of each document will be
provided at the meeting for your convenience to complete and return to staff.
B. Guest Presentation — This item is a standing item on the agenda to allow a
guest from the community or the City government to make a presentation to
the Commission about current issues of concern to seniors in Southlake.
Deputy Fire Chief Wade Carroll has accepted an invitation to be the guest
speaker at the July 12 meeting.
C. Metroport Meals on Wheels Repo — This item is a standing item on the
agenda to allow for an update and report on the MMOW program.
D. CARS Bg ort— This item is a standing item on the agenda to allow for an
update and report on the CARS program.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence 4 Teamwork
Senior Advisory Commission
Meeting Date —July 12, 2011
Page 2of3
E. Southlake Steering _Committee- This item is a standing item in order for the
Commission members to receive information about monthly events and
activities at the Senior Center and within the Steering Committee.
F. Facilities Update — Current & Future/New — This item is a standing item on
the agenda to allow for updates from staff and feedback from the Commission
on current and future facility needs, improvements and maintenance.
G. Southlake Senior Funding, Inc. — This item is a standing item on the agenda
to allow for an update and report on Southlake Senior Funding, Inc., (SSFI).
H. City Manager's Office — This is a standing item on the agenda to allow for an
update from the City's Communications and Website Manager Pilar Schank
about current developments.
2. Agenda Item No. 3A. Consent: Approval of the June 14 2011 regular Senior
AdvisoN Commission meeting minutes. Corrections to the minutes should be
included as part of the motion during the meeting.
3. Agenda Item No. 4. Public Forum — This is the public's opportunity to address the
Commission about non -agenda items. During this proceeding it is important that the
Commission not deliberate (discuss among yourselves) or take action on any item
brought up at this time. The Commissions' options during this topic are 1) to listen, 2)
ask questions and respond to the presenter only, 3) request staff to look into the
issue and report back to the Commission and/or 4) request that the Chair put the
item on a future agenda for the Commission to discuss or consider.
4. Agenda Item No. 5A. Consider: Election of Officers for Senior Adviso Commission
for 2011-12 — This item is placed on your agenda to allow for the election of Senior
Advisory Commission officers for 2011-12. Per the revised bylaws, the senior
commission shall meet in "the first regular meeting following the annual appointment
of new commission members by the city council" to select from the members a
chairman, vice-chairman, and secretary for one-year terms and to serve until their
successors are elected.
Any sitting Board member may be considered for the officer positions of Chair, Vice
Chair, and Secretary. Your packet memo contains a roster of current Commission
members.
5. Agenda Item No. 5B. Consider: Recommendation on Proposed FY 2012 Senior
Center General Fund Operating Budget — The proposed General Fund Operating
Budget for FY 2012 includes continued funding for Metroport Meals on Wheels
($15,750) and Call a Ride Southlake ($12,000), as well as the on -going staffing and
support for facility operations and programming. The budget proposes an additional
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Date — July 12, 2011
Page 3of3
$3,150 in operational cost for FY 2012 to cover the increased funding for MMOW
that was requested and approved for 2011.
6. Agenda Item No. 5C. Consider; Cancelation of the August 9 2011 Senior Advisor
Commission. meeting — Recall at the June SAC meeting, the Commission requested
this item be placed on the July meeting agenda to allow for a decision about
cancelling the regular August meeting.
7. Agenda Item No. 6. Discussion:_ There are no agenda items at this meeting.
8. For Your Information, beginning with the July 12, 2011 meeting, a Senior Advisory
Commission Meetings Attendance Log will be included in your meeting packet. This
is a feature that is routinely provided to other boards and commissions and staff
wanted to include SAC.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel free to call me.
As always, we appreciate your commitment and service to the City.
Kari Happold
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8203
Facsimile — (817) 748-8027
400 North White Chapel, Southlake, Texas 76092-6242
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@_j
Liz Garvin, Senior Services Coordinator, 817-748-8398, (egarvin@__-)
Candice Sanders, Assistant to the Director, 817-748-8311, (csanders@_}
Kari Happoid, Deputy Director of Community Services, 817-748-8018, (khappold@—j
Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184; (/carpenter@_)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
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UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
CITY OF
SOUTHLAKE
1
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3 Senior Adv1sorV Commission Meetin :
4 June 14, 201.1_
5
6 LOCATION: Southlake Senior Activities Center
7 307 Parkwood Dr
8 Southlake, Texas
9
10 Members Present: Chair David Baltimore; Vice Chair Dick McCauley, Secretary Nancy
11 Sporn; SAC members Jean Boland, Charlie Boyd, Pat Burnett, Jeanette Gossage and
12 Marge Kyle
13
14 Commission Members Absent: Beverly Blake
15
16 Staff Members Present, Chris Tribble, Director of Community Services, Liz Garvin,,
17 Senior Services Coordinator
18
19 Guests: Matt Jack, Community Outreach Representative from US Congressman Kenny
20 Marchant 24th District Office; Communications & Website Manager Pilar Schank; and
21 Darla Fowler, MMOW
22
23 Liaison: Bernie McCauley, Southlake Steering Committee Coordinator
24
25 REGULAR SESSION
26
27 Agenda Item No. 1. Call to Order -- The meeting was called to order by Chairman
28 Baltimore at 1:00 p.m.
29
30 ADMINISTRATIVE COMMENTS 1 REPORTS
31
32 Agenda Item No. 2. Administrative Comments
33
34 A. Guest Presentation — Communit� Outreach Representative from U.S.
35 Congressman Kenny Marchant 24t District Office Matt Jack was unable to
36 attend the meeting to give a presentation.
37
38 B. Metroport Meals on Wheels Repo — Darla Fowler presented the MMOW
39 report. Attendance has been down for the Southlake congregate
40 luncheons due to vacations and other commitments, which is typical
41 during the summer.
42
43 The monthly menu has been discontinued in the newsletter to give
44 MMOW greater flexibility with the menu. A senior center hotline may be
45 installed, which will have announcements and may include the Tuesday
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3 F1- 0
UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
1 menu, weather issues, current event details and other useful last minute
2 information for citizens.
3
4 C. CARS Report — Mr. McCauley gave the CARS presentation. Ridership
5 continues to be solid but there is a shortage of active drivers and CARS is
6 looking for volunteers.
7
8 D. Southlake Steering Committee — Bernie McCauley provided a Southlake
9 Steering Committee report for this meeting. At the last Steering Committee
10 meeting it was decided not to have a dedication ceremony for the Cleta
11 Pierce garden area.
12
13 E. Facilities Update — Current & Future/New — Comments were made about
14 a new flag pole that was installed in the front of the Center. A new desk
15 will be put in the lobby and the lobby rearranged to seat both Jeanne and
16 Linda in the area. A sock hop is planned in August and the Northeast
17 Senior Jamboree September 30 at the Haltom City Senior Center, The
18 Lunch Around the World activity has been successful each month.
19
20 F. Southlake Senior Fundin_g,Inc__ — In Dick McCauley's absence from the
21 room, Chair Baltimore invited members to attend the SSFI meeting to
22 follow the SAC meeting if they were interested in SSFI activities.
23
24 G. City Manager's Office — Communications & Website Manager Pilar
25 Schank distributed copies of the City Manager Connect and reported on
26 the City's latest technology upgrade at the City and upcoming community
27 activities. Sunday, July 3 is the annual Stars & Stripes event. DPS has
28 stepped up enforcement at Town Square this summer. On June 13 the
29 Children's Medical Center will hold its grand opening on SH 114.
30 Southlake fire services will be collecting for MDA starting June 21.
31 Construction on FM 1709 is scheduled to be finished fall 2011.
32
33 REGULAR AGENDA
34
35 There were no regular agenda items for this meeting.
36
37 CONSENT AGENDA
38
39 Agenda Item No. 3A. Approval of the minutes from the regular Senior Adviso
40 Commission Meeting May_10, 2011 --- The minutes were considered.
41
42 A motion was made to accept the minutes.
43 Motion: Baltimore
44 Second: Sporn
45 Ayes: Baltimore, Boland, Boyd, Burnett, Gossage, Kyle, McCauley and Sporn
46 Nays: None
47 Abstention: None
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountabilit ♦ Commitment to Excellence ♦ Teamwork
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UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
Vote: 8-0
Motion carried.
Agenda Item No. 4. Public Forum — No one was present to address the Commission
during Public Forum.
Agenda Item No. 5. Consider — There were no items on the agenda.
Agenda Item No. 6A, Discussion — There were no items on the agenda.
Non -Agenda Item(s) —
Future guest presenters at SAC meetings may be Mike Starr, Southlake Chief of Fire
Services in July and City Council member Martin Schelling in September. Other
possibilities for future speakers include teachers from Tarrant Community College and
State Representative Nancy Truitt.
City Council is working on goals and objectives for all council -appointed boards and
commissions that will enable them to work toward a common work plan that the City
Council has envisioned for the City. Those guidelines may be distributed at future
meeting after August.
SAC will consider canceling the August Senior Advisory Commission at their July
meeting.
Agenda Item No. 7.Adiournment.
A motion was made to adjourn the meeting at 1:45 p.m.
Motion: Boyd
Second: Burnett
Ayes: Baltimore, Boland, Boyd, Burnett, Gossage, Kyle, McCauley and Sporn
Nays: None
Abstention: None
Vote: 8-0
Motion carried.
David Baltimore, Chair
Kari Happold, Deputy Director
Community Services
A recording of this meeting may be requested in the Office of the City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Z�)A -- _J
CITY OF
SOUTHLAKE
MEMORANDUM
June 22, 2011
TO: Senior Advisory Commission
FROM: Kari Happold, Deputy Director of Community Services
SUBJECT: Election of Senior Advisory Commission Officers for 2011-12
Action Requested: Election of Senior Advisory Commission officers for 2011-12
Background
Information:
Financial
Considerations:
Citizen Input/
Board Review:
At the January 10, 2006 meeting of the Senior Advisory Commission,
members approved amending the Commission bylaws to reflect that
election of officers will occur at the "first regular meeting following the
annual appointment of new commission members by the city council."
The bylaws provide that "the commission shall elect by majority vote
from the members a chair, vice -chair, and secretary, each to serve until
the next annual election."
The City Council considered board appointments to the Senior Advisory
Commission at the June 21, 2011 meeting and reappointed David
Baltimore, Margie Kyle and Jeanette Gossage to the Commission to
serve terms to expire May 2013.
Any sitting Board member may be considered for the officer positions of
Chair, Vice -Chair and Secretary.
Current Senior Advisory Commission members are:
■ Jean Boland
■ Patricia Burnett
■ Charles Boyd
■ David Baltimore
■ Nancy Sporn
■ Dick McCauley
■ Margie Kyle
■ Jeanette Gossage
■ Beverly Blake
Not Applicable.
Not Applicable.
5A - 1
Place 1
Place 2
Place 3
Place 4 (Current Chair)
Place 5 (Current Secretary)
Place 6 (Current Vice Chair)
Place 7
Place 8 (Alternate 1)
Place 9 (Alternate 2)
Senior Advisory Commission
Meeting Date — July 12, 2011
Page 2 of 3
Legal Review: Not Applicable.
Alternatives: Not Applicable.
Supporting
Documents: Supporting documents include the following items:
Copy of January 10, 2006 Senior Advisory Commission meeting
minutes pertaining to revision of the bylaws
Staff
Recommendation: Election of Senior Advisory Commission officers for 2011-12
5 A - `.),
Senior Advisory Commission
Meeting Date — July 12, 2011
Page 3 of 3
Excerpt from the Approved January 10, 2006 Senior Advisory Commission Meeting
Minutes
Agenda Item No. 6. Consider: Revision to Senior Adviso Commission bylaws
The Senior Advisory Commission bylaws currently state that "officers shall be elected by a
majority vote in the regular June session of each year." It was recommended to revise the
bylaws to reflect that election of officers to occur following appointment by City Council. The
proposed wording for Article III, Section 3.1(b) of the SAC bylaws is derived from the City
Code, Section 12-78, Parks and Recreation Board.
A recommendation was made to amend the bylaws to read: "At the first regular meeting
following the annual appointment of new commission members by the city council, the
commission shall elect by majority vote from the members a chair, vice chair, and secretary,
each to serve until the next annual election."
A motion was made to adopt the change as recommended.
Motion: B. Kyle
Second: Baltimore
Ayes: Alexander, Baltimore, Boland (Alternate 2), B. Kyle, M. Kyle, C. Montague, G.
Montague, Moore and Pierce (Alternate 1)
Nays: None
Abstention: None
Vote: 9-0
Motion carried.
�1t-3
CITY OF
SOUTH LAKE
MEMORANDUM
July 11, 2011
TO: Senior Advisory Commission
FROM: Kari Happold, Deputy Director of Community Services
SUBJECT: Recommendation on Proposed Fiscal Year 2012 Senior Center
General Fund Operating Budget
Action Requested: Senior Advisory Commission recommendation of the
proposed Fiscal Year 2012 General Fund Operating Budget
related to senior services.
Background
Information: Since March, staff has been developing the Proposed FY
2012 Community Services Department General Fund
Operating Budget. Each year, as part of the annual budget
process, staff presents the budget related to senior services
for consideration by the Senior Advisory Commission.
The operating budget includes the funding necessary for the
staffing and support for ongoing facility operations and
programming. Staff has proposed $3,150 in additional
funding to cover the increase for the MMOW program that
was requested and approved in 2011.
Staff has completed an initial review session with the City's
Budget Review Team and the City Manager's Office. The
proposed budget remains subject to final review by the City
Manager. The City Council will consider the operating
budget as part of the annual budget process in
August/September.
Financial
Considerations: The Proposed FY 2012 Community Services Department
General Fund Operating Budget recognizes existing
budgetary limitations and the need to maintain and/or
improve current levels of service delivery. Approved budget
allocations for FY 2012 will be effective October 1, 2011.
Citizen Input/
Board Review: Staff has developed the proposed operating budget with
consideration being given to the City Council's adopted
61411511
Senior Advisory Commission
Meeting Date — July 12, 2011
Page 2 of 2
Strategic Management System including the Focus Areas
and Corporate Objectives of the Strategy Map.
Legal Review: Not applicable.
Alternatives: Alternatives include:
• Recommendation for approval as presented
• Recommendation for approval with input as desired
• Decision not to recommend approval
Supporting
Documents: Not applicable.
Staff
Recommendation: Senior Advisory Commission recommendation of the
proposed Fiscal Year 2012 General Fund Operating Budget
related to senior services.
513 - 2
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