2011-05-10 SAC PacketCITY OF
SOUTHLAKE
MEMORANDUM
April 7, 2011
TO: Senior Advisory Commission
FROM: Kari Happold, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, May 10, 2011 at 12:30 p.m.
Please note the May 10fh SAC meeting will start at 12:30 p.m. instead of the usual 1:00
p.m. start.
Agenda Item No. 2. Administrative Comments/Reports:
A. Guest Presentation — This item is a standing item on the agenda to allow a
guest from the community or the City government to make a presentation to
the Commission about current issues of concern to seniors in Southlake.
Mayor John Terrell has accepted an invitation to attend the May SAC meeting
and address the Commission. This item will be considered out of the regular
agenda sequence to allow Mayor Terrell to make another commitment
following his presentation to the Commission.
B. Senior Advisory CommissionTerms Expire — Terms for the following Senior
Advisory Commission members will expire in May; however, members will
continue to serve on the Commission until the City Council makes the new
appointments, which may be in June or July.
David Baltimore Place 4
Marge Kyle Place 7
Jeanette Gossage Place 8
If you are interested in reapplying to serve on the Senior Advisory
Commission or serve on one of the other City boards and committees, please
complete an Application for Appointment and submit it to the Office of the City
Secretary, 1400 Main Street, Suite 270, Southlake, Texas 76092 or Fax
817.748,8270. A hard copy of an Application is included in your packet for
your convenience.
C. Metroport Meals on Wheels_ Report -- This item is a standing item on the
agenda to allow for an update and report on the MMOW program.
City of Southlake Values:
Integrity o Innovation ♦ Accountability ® Commitment to Excellence + Teamwork
Senior Advisory Commission
Meeting Date — May 10, 2011
Page 2 of 3
D. CARS Report This item is a standing item on the agenda to allow for an
update and report on the CARS program.
F. Southlake Steering Committee- This item is a standing item in order for the
Commission members to receive information about monthly events and
activities at the Senior Center and within the Steering Committee.
F. Facilities Update.— Current & Future/New — This item is a standing item on
the agenda to allow for updates from staff and feedback from the Commission
on current and future facility needs, improvements and maintenance.
G. Southlake Senior Fundin Inc. — This item is a standing item on the agenda
to allow for an update and report on Southlake Senior Funding, Inc., (SSFI).
2. Agenda Item No. 3A. Consent: Approval of the April 12 2011 regular Senior
Advisory Commission meeting minutes. Corrections to the minutes should be
included as part of the motion during the meeting.
3. Agenda Item No. 4. Public Forum — This is the public's opportunity to address the
Commission about non -agenda items. During this proceeding it is important that the
Commission not deliberate (discuss among yourselves) or take action on any item
brought up at this time. The Commissions' options during this topic are 1) to listen, 2)
ask questions and respond to the presenter only, 3) request staff to look into the
issue and report back to the Commission and/or 4) request that the Chair put the
item on a future agenda for the Commission to discuss or consider.
4. Agenda Item No. 5. Consider: There are no agenda items at this meeting.
5. Agenda Item No. 6A. Discussion: Guest List -- This item was placed on the agenda
to allow Commission members to produce a guest wish list for the SAC meetings.
The list will aid staff in booking guests and also provide members with advance
notice of who the guest presenter will be for the meetings. Please bring your
suggested guest list to the SAC meeting Tuesday to discuss and come up with a list
for the June, July and August SAC meetings.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel free to call me.
As always, we appreciate your commitment and service to the City.
Kari Happold
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8203
Facsimile -- (817) 748-8027
400 North White Chapel, Southlake, Texas 76092-6242
City of Southlake Values:
Integrity ® Innovation ♦ Accountability ® Commitment to Excellence o Teamwork
Senior Advisory Commission
Meeting Date -- May 10, 2011
Page 3 of 3
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@_ j
Liz Garvin, Senior Services Coordinator, 817-748-8388, (egarvin@_j
Candice Sanders, Assistant to the Director, 817-748-8311, (csanders@J
Kari Happold, Deputy Director of Community Services, 817-748-8018, (khappold@_j
Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184; (Carpenter@_j
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
SENIOR ADVISORY COMMISSION: Tuesday, May 10, 2011
LOCATION: Senior Activities Center
307 Parkwood Dr
Southlake, Texas 76092
TIME: 12:30 p.m.
REGULAR SESSION:
1. Call to Order
2. ADMINISTRATIVE COMMENTSIREPORTS:
A. Guest Presentation — Mayor John Terrell
B. Senior Advisory Commission Terms Expire
C. Metroport Meals on Wheels Report
D. CARS Report
E. Southlake Steering Committee Report
F. Facilities Update — Current & FuturelNew
G. Southlake Senior Funding, Inc.
CONSENT AGENDA:
All items listed below are considered to be routine by the Senior Advisory
Commission and will be enacted with. one motion. There will be. no separate
discussion of items unless a Commission member or citizen. so requests, in which
event the item will be removed from the general order of business and considered in
its normal sequence.
3. Consent
A. Approval of the April 12, 2011 regular Senior Advisory Commission
meeting minutes.
REGULAR AGENDA:
4. Public Forum
5. Consider: No items this meeting
6. ❑iscussion:
A. Guest List
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting pate — May 10, 2011
Page 2 of 2
7. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on May 6, 2011 by 6:00 p.m. pursuant to Chapter
551 of the Texas Government Code!w1usin,�
\\TH
p•p000p0• If
• p w
Alicia Richardson, TRMC
•• G
Cn
City Secretary v ? R
If you plan to attend this public ft,9�tin#- ;4ve- a disability that requires. special needs, please
advise the City Secretary 48 hours in adVNiice at 817.748.8016 reasonable accommodations will be
made to assist you.
City of Southlake Values:
Integrity + Innovation 4 Accountability ♦ Commitment to Excellence o Teamwork
CITY OF
~�
SOU 1 H L.AKE
MEMORANDUM
April 26, 2011
TO: Senior Advisory Commission
FROM: Kari Happold, Deputy Director of Community Services
SUBJECT: Senior Advisory Commission Term Expires
Action Requested: This item is included as a courtesy to the Commission as a reminder
that several member's terms will expire in May.
Background
Information: Terms for the following Senior Advisory Commission members will
expire in May; however, members will continue to serve until the City
Council makes the new appointments, which could be in June or July.
David Baltimore Place 4
Marge Kyle Place 7
Jeanette Gossage Place 8
If you are interested in reapplying to serve on the Senior Advisory
Commission or serve on one of the other City boards and committees,
please complete an Application for Appointment and submit it to. the
Office of the City Secretary, 1400 Main Street, Suite 270,
Southlake, Texas 76092 or Fax 817.748.8270. A hard copy of an
Application is included in your packet for your convenience.
Financial
Considerations: None
Strategic Link: Not Applicable
Citizen Input/
Board Review: Not Applicable
Legal Review: None
Alternatives: Any commentary as appropriate.
Supporting
Documents: Application for Appointment
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2B-1
Senior Advisory Commission
Meeting Date — May 10, 2011
Page 2 of 2
Staff
Recommendation: No recommendation provided; this item is only for a reminder that
some Senior Advisory Commission member's terms will expire in May
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence o Teamwork
2B - 2
APPLICATION FOR APPOINTMENT TO:
(board, commission or committee name)
*Use a separate application for each board appointment desired.
Name:
Address:
■�11- `I61<-
Employer:
Voter's Registration #
Work Phone: Email:
Current and/or previous board, commission, or committee experience in the City of
Southlake:
Reason(s) for desiring to serve on this board, commission, or committee, and your opinion as
to the purpose, goals, and duties of same:
Qualifications and experience that would assist you in serving in this position:
Do you understand and agree that your regular attendance and active support are required
as an appointee and that noncompliance could result in removal from the board?
If not appointed to the specific board or commission requested, would you be receptive to
serve on a different board?
Southlake Business Council Only: 1 would like to represent the following business constituency:
_ Bank / Financial _ Manuf. / Distrib. Restaurant / Local _ Technology / Hi -Tech
_ Commercial Developer _ Marketing / P.R. Restaurant / Franchise _ Prof. Service (e.g.
_ Corporate 1 National _ Medical Retail 1 Local Insurance, accounting,
Hospitality 1 Hotel _ Realtor/ Resid. Dev. _ Retail 1 Franchise law)
General Businesses
Additional information or comments:
Please return this completed form to the City Secretary's Office, Town Hall, 1400 Main Street, Suite 270,
Southlake, Texas 76092, fax to (817) 748-8270, or email address: arichardson@ci.southlake.tx.us. Applications
are kept on file for one (1) year. After that time it will be necessary to reapply and update the information herein
if you wish to continue to be considered for appointment.
Signature:
Date: Form pate: 2009-08-10
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
CITY OF
SOUTHLAK-E
Senior Advisory Commission Meeting:
April 12, 2011
LOCATION: Southlake Senior Activities Center
307 Parkwood Dr
Southlake, Texas
Members Present: Chair David Baltimore; Vice Chair Dick McCauley, Secretary
Nancy Sporn; SAC members Beverly Blake, Jean Boland, Charlie Boyd, Pat Burnett,
Jeanette Gossage and Marge Kyle
Commission Members Absent: None
Staff Members Present: Kari Happold, Deputy Director of Community Services; Liz
Garvin, Senior Services Coordinator
Guests: City Council Place 6 Candidates Pamela A. Muller, Mike Tilbury and Diane
Dorman; Communications & Website Manager Pilar Schank; MMOW Coordinator Darla
Fowler
Liaison: Bernie McCauley, Southlake Steering Committee
REGULAR SESSION
Agenda Item No. 1. Call to Order — The meeting was called to order by Chairman
Baltimore at 1:00 p.m.
REPORTS
Agenda Item No. 2. Administrative Comments
A. Introduction to City Council Candidates — City Council Place 6 candidates
Pamela A. Muller, Mike Tilbury and Diane Dorman addressed the
Commission and responded to questions.
B. Metroport Meals on Wheels Report — Ms. Fowler presented information
about the attendance at the Tuesday congregate luncheons. Attendance
continues to increase. A Mexican meal will be served later this month in
celebration of Cinco de Mayo. A cook -out will be held the end of May.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3A-1
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
C. Guest Presentation — There was not a guest presenter at the April 12,
2011 SAC meeting.
D. CARS Report — Mr. McCauley gave the CARS presentation. Ridership is
up in the first quarter of 2011 and is up from the same period in 2010. Fifty
percent of the requested rides are for medical trips.
E. Southlake Steerinq Committee — Bernie McCauley, liaison, presented the
report. The annual meeting and election of officers was held and Charlie
Boyd agreed to serve as Chairman. Secretary Regina Baker recently
resigned from the Steering Committee. The Committee has discussed
sharing the cost for "Get Well" cards and stamps.
F. Facilities Update — Current & Future/New — Comments were made about
additional handicap parking places. Additional spaces are needed on
Tuesday and Wednesday to accommodate attendance at the senior
center. Solutions were discussed which included using temporary signage;
however, it was decided to ask people who do not need the special
parking places to park further from the door.
G. Southlake Senior Funding, Inc. -- Mr. McCauley reported SSFI is having
bi-weekly meetings with Director Tribble. David George has agreed to help
SSFI with planning and Watermere has offered assistance with
architecture issues. SSFI will meet with David George April 14, 2011.
REGULAR AGENDA
There were no regular agenda items for this meeting.
CONSENT AGENDA
Agenda Item No. 3A. Approval of the minutes from the regular Senior Advisory_
Commission Meeting March 8, 2011 — There were no changes to the minutes.
A motion was made to accept the minutes as submitted.
Motion: McCauley
Second: Sporn
Ayes: Baltimore, Blake, Boland, Boyd, Burnett, Gossage, McCauley and Sporn
Nays: None
Abstention: Kyle (absent)
Vote: 8-0-1
Motion carried.
Agenda Item No. 4. Public Forum — No one was present to address the Commission
during Public Forum.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
0-1wa
UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
1
2 Agenda Item No. 5. Consider —There were no items on the agenda.
3
4 Agenda Item No. 6A Discussion: Cost Recoverfor Bus Trips — Deputy Director
5 Happold explained the cost recovery concept and received feedback from the
6 Commission regarding cost recovery options for the senior bus field trips. Currently, an
7 additional $3.00 per person is charged, which can be charged against the cost of the
8 driver's salary or the gas. The City has hired a permanent part-time bus driver. Also
9 discussed was having a minimum number of people on all future trips.
10
11 Non -agenda Items — The following items were covered at the meeting:
12
13 Senior Center Tour - On April 15, members will take a tour of three senior
14 centers in Hurst, Euless and Grand Prairie. Deputy Director Happold suggested
15. questions that could be asked each facility during the tour.
16
17 Survey of Senior Center. Desired Services/Features -- A survey to rate the
18 importance of various features presently offered at the Center and to ascertain
19 what the desired features are for the expansion of the Senior Center was
20. distributed at recent senior classes. Results will be tabulated and presented at a.
21 future meeting.
22
23 Update from the City Manager's Office — Communications & Website Manager
24 Pilar Schank announced Art In The Square will be held at Southiak.e Town
25 Square April 15-17, 2011 with a "SPIN Into Spring" Garden Tour of six Southlake
26 resident's gardens on April 17. Ms. Pilar distributed copies of the City Manager
27 Connect newsletter and reminded the Commission about the elections on. May
28 14,2011.
29
30 Boards and Commissions Appreciation Reception — The reception will be held
31 April 19, 2011 at Town Hall. Please R.S.V.P.
32
33 Agenda Item No. 8.Adiournment.
34
35 A motion was made to adjourn the meeting at 2:30 p.m.
36 Motion: Sporn
37 Second: Boland
38 Ayes: Baltimore, Blake, Boland, Boyd, Burnett, Gossage, Kyle, McCauley and
39 Sporn
40 Nays: None
41 Abstention: None
42 Vote: 9-0
43 Motion carried.
44
4.5
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3A-3
1.
2
3
4
5
6
7
David Baltimore, Chair
UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
Kari Happold, Deputy Director
Community Services
A recording of this meeting maybe requested in the Office of the City Secretary.
City of Soufhlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence o Teamwork
3A-4
Senior Advisory Commission Sign -in Sheet
Aril 12, 2011
David Baltimore
Beverly Blake
Jean Boland
Charles Boyd
Patricia Burnett
Jeanette Gossage
Marge Kyle
Richard McCauley
Nancy Sporn
STAFF
Kari Happold
Liz Garvin
Guests:
MMOW
,�:; Jcl't..L�r
CITY OF
SOUTHLA,E
MEMORANDUM
May 3, 2011
TO: Senior Advisory Commission
FROM: Kari Happold, Deputy Director of Community Services
SUBJECT: Guest List
Action Requested: Senior Advisory Commission discuss and compile a list of proposed
guests for staff to invite to the June, July and August SAC meetings.
Background
Information: The Senior Advisory Commission has invited various representatives
from the City of Southlake departments, local and regional
governments, agencies and organizations to. make presentations to the
Commission at their monthly meetings about current issues of concern
to seniors in Southlake. Some of the previous.guests have been:
Director of Planning Ken Baker and Planner 11 Clayton Comstock
(3/8111)
Marlo Moore, Consumer Director of Services of Tarrant County Area
Agency on Aging (2/8/11)
Frank Bliss, Cooper & Stebbins (1/11/11)
Rebecca Barksdale, Coordinator of the Community Outreach of
Tarrant County Precinct 3 (12/14/10)
Carolyn Morris, City Council Place 2 (12/14/10)
Jeff Wang, City Council Place 5 (9114/10)
Brandon Bledsoe, Deputy Mayor Pro Tern and Place 3 (8/10/10)
Al Zito, City Council Place 4 (7/13/10)
Renni Burt, DPS Community Initiatives Officer (5111110)
Calleyne Benson, The Carlyle at Stonebridge Park (4/13110)
Carolyn Morris, City Council Place 2 (319/10)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
6A - 1
Senior Advisory Commission
Meeting Date — May 10, 2011
Page 2of2
Representatives from Invitation Park (2/9/10)
Brandon Bledsoe, Deputy Mayor Pro Tern and Place 3 (11110/09)
Elaine Parry, Rec Coordinator at Bob Jones Nature Center (11/10/09)
Carolyn Morris, City Council Place 2 (9/8109)
Terri Messing, APEX Arts League (8/11/09)
If there is someone or an organization, agency or company you would
like to have make a presentation at the monthly SAC meeting in June,
July and August, please bring that information forward at the meeting
Tuesday so the Commission can compile a guest list.
Financial
Considerations: None
Strategic Link:
Not Applicable
Citizen Input/
Board Review:
Not Applicable
Legal Review:
None
Alternatives:
Any commentary as appropriate.
Supporting
Documents:
None
Staff
Recommendation: Senior Advisory Commission compile a list of guests for staff to invite
to the June, July and August SAC meetings.
City of Southlake Values:
Integrity ® Innovation ® Accountability ® Commitment to Excellence ® Teamwork
6A-2