2011-03-08 SAC PacketCITY
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MEMORANDUM
March 3, 2011
TO: Senior Advisory Commission
FROM: Kari Happold, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, March 8, 2011 at 1:00 p.m.
A enda Item No. 2. Administrative Comments/Reports:
A. Planning Department Presentation — The planning department's presentation
on "Personal Care Facilities" that was originally planned for the February SAC
meeting will be presented at the March SAC meeting. City of Southlake
Planner II Clayton Comstock will provide information regarding zoning
regulations and updates to the ordinance.
B. Metroport Meals on Wheels Report -- This item is a standing item on the
agenda to allow for an update and report on the MMOW program.
C. Guest Presentation — This item is a standing item on the agenda to allow a
guest from the community or the City government to make a presentation to
the Commission about current issues of concern to seniors in Southlake.
There will not be a guest presentation at the March meeting.
D. CARS Report— This item is a standing item on the agenda to allow for an
update and report on the CARS program.
E. Southlake Steering Committee- This item is a standing item in order for the
Commission members to receive information about monthly events and
activities at the Senior Center and within the Steering Committee.
F. Facilities Update — Current & Future/New — This item is a standing item on
the agenda to allow for updates from staff and feedback from the Commission
on current and future facility needs, improvements and maintenance.
G. Southlake Senior Fundin Inc. — This item is a standing item on the agenda
to allow for an update and report on Southlake Senior Funding, Inc., (SSFI).
2. Agenda Item No. 3A. Consent: Approval, -of the JanuaU 11 2011 regular Senior
Advisory Commission meeting minutes. This item was tabled at the February
meeting to the March SAC meeting. Corrections to the minutes should be included
as part of the motion during the meeting.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Date — March 8, 2011
Page 2 of 2
3. Agenda item No. 3B. Consent: Approval of the February 8, 2011 regular Senior
Advisory Commission meeting minutes. Corrections to the minutes should be
included as part of the motion during the meeting.
4. Agenda Item No. 4. Public Forum — This is the public's opportunity to address the
Commission about non -agenda items. During this proceeding it is important that the
Commission not deliberate (discuss among yourselves) or take action on any item
brought up at this time. The Commissions' options during this topic are 1) to listen, 2)
ask questions and respond to the presenter only, 3) request staff to look into the
issue and report back to the Commission and/or 4) request that the Chair put the
item on a future agenda for the Commission to discuss or consider.
5. Agenda Item Nos. 5 Consider, and No. 6 Discussion: There are no agenda items
at this meeting.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel free to call me.
As always, we appreciate your commitment and service to the City.
Kari Happold
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8203
Facsimile — (817) 748-8027
400 North White Chapel, Southlake, Texas 76092-6242
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@_j
Liz Garvin, Senior Services Coordinator, 817-748-8398, (egarvin@_j
Candice Sanders, Assistant to the Director, 817-748-8311, (csanders@_ j
Kari Happold, Deputy Director of Community Services, 817-748-8018, (khappold@_j
Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184; (!carpenter@_j
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
5 CITY OF
SOUTHLAKE
SENIOR ADVISORY COMMISSION: Tuesday, March 8, 2011
LOCATION: Senior Activities Center
307 Parkwood Dr
Southlake, Texas 76092
TIME: 1:00 P.M.
REGULAR SESSION:
1. Call to Order
2. ADMINISTRATIVE COMMENTS/REPORTS:
A. Planning Department Presentation
B. Metroport Meals on Wheels Report
C. Guest Presentation
D. CARS Report
E. Southlake Steering Committee Report
F. Facilities Update — Current & Future/New
G. Southlake Senior Funding, Inc.
CONSENT AGENDA:
Ali items listed below are considered to be routine by the Senior Advisory
Commission and will be enacted with one motion. There will be no separate
discussion of items unless a Commission member or citizen so requests, in which
event the item will be removed from the general order of business and considered in
its normal sequence.
3. Consent
A. Approval of the January 11, 2011 regular Senior Advisory Commission
meeting minutes.
B. Approval of the February 8, 2011 regular Senior Advisory Commission
meeting minutes.
REGULAR AGENDA:
4. Public Forum
5. Consider: No items this meeting
City of Southlake Values:
Integrity * Innovation * Accountability * Commitment to Excellence * Teamwork
Senior Advisory Commission
Meeting Date -- March 8, 2011
Page 2 of 2
B. Discussion: No items this meeting
7. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Mall, 1400 Main Street, Southlake, Texa, ,,,p,, March 4, 2011 by 6:00 p.m. pursuant to
Chapter 551 of the Texas Governmenf.C�t,g >°10 Not
Alicia Richardson, TRMC
City Secretary
If you plan to attend this public meeting aif sh&4�sg"dlsabllity that requires special needs,': please-,
advise the City Secretary 48 hours in advance at 817,748.8016 reasonable accommodations will be
made to assist you.
City of Southlake Values:
Integrity + Innovation P Accountability ♦ Commitment to Excellence ♦ Teamwork
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UNOFFICIAL MINUTES
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aCITY OF
SOUTHLAKE
Senior Adviso Commission Meeting:
January11_,_ 2011
LOCATION: Southlake Senior Activities Center
307 Parkwood Dr
Southlake, Texas
Members Present: David Baltimore, Chair; Dick McCauley, Vice Chair; SAC members
Jean Boland, Charlie Boyd, Pat Burnett, Jeanette Gossage and Marge Kyle
Commission Members Absent: Beverly Blake and Nancy Sporn, Secretary
Staff Members Present: Kari Happold, Deputy Director of Community Services; Liz
Garvin, Senior Services Coordinator
Guests: Frank L. Bliss, Cooper & Stebbins
REGULAR SESSION
Agenda Item No. 1. Call to Order -- The meeting was called to order by Chairman
Baltimore at 1:01 p.m.
Agenda Item No. 2. Administrative Comments
A. Southlake Tailgate Event — An overview of planned activities and details of
the Southlake Tailgate event to be held February 5, 2011 at Town Square
Frank Cornish Park area in celebration of XLV Super Bowl was provided.
B. Guest Presentation --- Frank Bliss, CEO, Cooper & Stebbins, presented the
evolution of the Southlake Town Square and talked about Cooper &
Stebbins' involvement in the community and future retail, commercial and
residential plans and opportunities for Town Square. Members of the
Senior Advisory Commission commended Mr. Bliss and the developers of
Town Square for all they have done for Southlake citizens.
Deputy Director Happold left the meeting at this time.
Consideration of the two community services agreements were moved up on the
agenda and considered next.
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UNOFFICIAL MINUTES
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1 REGULAR AGENDA
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3 Agenda Item No. 5B. Recommendation on Community Services Agreement with
4 Metroport Meals on Wheels — MMOW representative Mary King addressed the Board
5 about the proposed MMOW Community Services Agreement with the City of Southlake.
6 Ms. King explained the impact that increased participation of the congregate and home
7 delivered meals and the cost of those meals has on MMOW. MMOW requested an
8 increase in funding support from the City through the next community services
9 agreement. The proposed increase is for $15,750, a 25% increase from $12,600. It was
10 also proposed that the agreement provide for annual review to compensate for inflation
11 and senior center growth.
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13 The Commission discussed the agreement and suggested the MMOW and CARS
14 community services agreements be presented for their review earlier in the year, prior to
15 budget approval.
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17 Motion was made that the Commission recommend the MMOW agreement. The
18 Commission agrees with all the non -financial terms of the Agreement as presented for
19 execution today on a new three year basis; that a budget for the current fiscal
20 community services agreement year of 2011 be approved at $15,750 and be reviewed
21 no later than July of this year for 2012, and agreement be reviewed annually in July, to
22 reflect inflation index and the growth of the senior center meals.
23 Motion: McCauley
24 Second: Baltimore
25 Ayes: Baltimore, Boland, Burnett, Boyd, Gossage, Kyle and McCauley
26 Nays: None
27 Abstention: None
28 Vote: 7-0
29 Motion carried.
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31 Agenda Item No. 5A. Recommendation on Community Services Agreement with Call A
32 Ride Southlake --- The CARS agreement was briefly discussed. The Commission
33 recommended that the Appendix be changed to insert CARS staff contact information,
34 revise language in Item 2B to state "Youth under the age of 18 years who are not
35 ambulatory. Care giver limited to transportation provided with a handicapped accessible
36 vehicle"; and to eliminate references to "emergency" in Item 7.
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38 Motion was made to recommend approval of the CARS contract with modifications as
39 discussed between Kari Happold and Dick McCauley as of this date.
40 Motion: Burnett
41 Second: Kyle
42 Ayes: Baltimore, Boland, Burnett, Boyd, Gossage, Kyle and McCauley
43 Nays: None
44 Abstention: None
45 Vote: 7-0
46 Motion carried.
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Agenda Item No. 2. Administrative Comments - Continued
D. CARS Report — The monthly CARS report on ridership was Landed out.
Mr. McCauley pointed out that ridership for the first two weeks in January
2011 are the same as ridership reported for the four weeks in January
2010 and 2009.
E. Southlake Steering Committee Report — Mr. Boyd reported the December
meeting was canceled, otherwise everything is normal.
F. Facilities Update -Current and Future/New — There was no report at this
time.
G. Southlake Senior Funding, Inc. — The dedication ceremony luncheon has
been tentatively set for February 15, 2011. Signage for the bus was
discussed as the Commission talked about placement, type, purpose and
prominence of signs. A copy of the additional comments from Chair
Baltimore that were presented at the February S SAC meeting are
attached to these minutes.
A copy of the contract between the City and Fast Signs for the bus
signage was requested by Mr. McCauley as soon as available for SSFI to
approve.
CONSENT AGENDA
Agenda Item No. 3A. Approval of the minutes from the regular Senior Adviso
Commission Meeting December 14 2010 -- It was noted that Rebecca Barksdale is an
employee in Commissioner Gary Fickes office.
A motion was made to approve the December 14, 2010.
Motion:
Boyd
Second:
McCauley
Ayes:
Baltimore, Boland, Burnett, Boyd, Gossage, Kyle and McCauley
Nays:
None
Abstention:
None
Vote:
7-0
Motion carried.
Agenda Item No. 4. Public Forum — There was no one present to address the
Commission during Public Forum.
A enda Item No. 5. Consider: There were no items on the agenda.
Agenda Item No. 5, Discussion: There were no items on the agenda.
Agenda Item No. 7. Other Items: There were no items on the agenda.
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Agenda item No. 8.Ad'ournment.
A motion was made and unanimously approved to adjourn the meeting.
David Baltimore, Chair
Kari Happold, Deputy Director, Community Services
A recording of this meeting may be requested in the Office of the City Secretary.
\ � 1 1 � k t 4�)&C. 1fW . , Q.CtA,_a o. 2 .-e..-T--, A (11.
Corrections, starting with sentence #3 under SSFI in minutes from last month.
There was "heated" discussion of the appropriate signage for the bus, with the Director of
Community Services proposing prime location and size for his department. The SSFI Board, all
of whom are members of SAC, disagreed. Community Services is an "unknown" as an entity
and it was strongly suggested did not need bus prominence for promotion. It is not a function of
city government that needs either advertising or promoting.
Use of magnets for various groups using the bus, was received with little excitement. McCauley
reminded the commission that the promotional text on the bus was advertising and should be
allocated as such. The entities that both secured the funding should be promoted, not a city
department. In opinion of the SSFI members in attendance, "Southlake Senior Activity Center"
would take prime location and size. There would be mention of the specific grantors, but prime
back of bus location for SSFI as the fund raising source.
A meeting with C.S. Director Tribble was scheduled to come to accord on A copy of the
agreement with Fast Signs was requested and agreed to be provided.
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Senior Advisory Commission Sign -in Sheet
January 11, 2010
Senior Activ' y Center
David Baltimore
Beverly Blake
Charles Boyd
Patricia Burnett
Jeanette Gossage
Marge kyle
(Richard McCauley
Nancy Sporn
STAFF
Liz Garvin
Guests:
=OM
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UNOFFICIAL MINUTES
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CITY OF
SOUTHLAK-E
Senior Advisory Commission Meeting.
February_S,_ 2011
LOCATION: Southlake Senior Activities Center
307 Parkwood ❑r
Southlake, Texas
Members Present: Chair David Baltimore; Vice Chair Dick McCauley, Secretary Nancy
Sporn; SAC members Jean Boland, Pat Burnett and Marge Kyle
Commission Members Absent: Beverly Blake, Charlie Boyd and Jeanette Gossage
Staff Members Present: Kari Happold, Deputy Director of Community Services; Liz
Garvin, Senior Services Coordinator
Guests: Dr. Shahid Shafi, Place 1 City Council candidate; Marlo Moore, Consumer
Directed Services of Tarrant County Area on Aging; and Darla Fowler, MMOW
Coordinator
REGULAR SESSION
Agenda Item No. 1. Call to Order — The meeting was called to order by Chairman
Baltimore at 1.16 p.m.
Agenda Item No. 2. Administrative Comments
A. Introduce City Council Candidates — City Council candidate Dr. Shahid
Shafi was introduced and spoke about his medical, professional and
political background and desire to represent Southlake citizens as a
member of the city council.
D. Guest Presentation — Marlo Moore, Consumer Directed Services of
Tarrant County Area Agency on Aging, was the guest presenter for this
meeting and spoke about programs available through the Agency
including a Veterans Program, a Resource Center on Aging and Disability,
Respite Program for Caregivers and Benefits Counseling.
The Commission was asked to provide suggestions for future guest
presenters and recommended a member of Planning & Zoning
Commission be invited.
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B. Planning Department Presentation — The planning department's
presentation on "Personal Care Facilities" will be presented at the March
SAC meeting.
C. Metroport Meals 4n Wheels Repo — There was no formal report for this
meeting. MM®W is planning a big meal for the bus dedication next week
on February 15.
E. CARS Report — CARS has two new board members and ridership doubled
during January 2011 compared to January 2010.
F. Southlake Steering Committee Report — The Steering Committee and
SSFI have purchased plaques to be presented to the grantors at the bus
dedication luncheon. The Steering Committee will investigate activities for
using the bus.
The Steering Committee meeting was postponed one week due to events
for the bus dedication.
G. Facilities Update — Current & Furture/New — There was no damage at the
Senior Center from the previous week's bad weather.
The City Council will receive another presentation from the architect on
Gateway Church versus a new facility. Liz Garvin will be involved in
discussions on what is needed at the Senior Center.
H. Southlake Senior Funding, _Inc. — SSFI discussing a new project and will
contact Ms. Garvin with more information.
I. Bus Dedication — City officials and city administration are expected to
attend the bus dedication at the Tuesday luncheon. Two part-time drivers
will be hired. Signage for the bus has been approved.
REGULAR AGENDA
There were no regular agenda items for this meeting.
CONSENT AGENDA
A enda Item No. 3A. Approval of the minutes from the regular Senior Advisory.
Commission Meeting January 11 , 2011 — This item was tabled to the March meeting to
allow review of Item 2G. Chair Baltimore proposed additional language, which will be
attached to the minutes of the January 11, 2011.
Agenda Item No. 4. Public Forum — There was no one present to address the
Commission during Public Forum.
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Agenda Item No. 5. Consider: There were no items on the agenda.
Agenda Item No. 6, Discussion: There were no items on the agenda.
Agenda Item No. 7. Other Items: Staff was asked about the timeline for the FY2011-12
budget planning period. SAC suggested the Commission meet with the City regarding
the future of the senior center.
A enda Item No. 8.Adiournment.
A motion was made to adjourn the meeting at 2:20 p.m.
Motion:
McCauley
Second:
Sporn
Ayes:
Baltimore, Boland, Burnett, Kyle, McCauley, and Sporn
Nays:
None
Abstention:
None
Vote:
6-0
Motion carried.
David Baltimore, Chair
Kari Happold, Deputy Director, Community Services
A recording of this meeting may be requested in the Office of the City Secretary.
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Senior Advisory Commission Sign -in Sheet
February 8, 2010
Seni r Activity Ce ter
YN M A
David Baltimore
Beverly Blake
Jean Boland
Charles Boyd
Patricia Burnett
Jeanette Gossage
Marge Kyle
Richard McCauley
Nancy Sporn
STAFF
Kari Happold
Liz Garvin
Guests:
MMOW