2011-02-08 SAC PacketCITY OF
yyT i n j
MEMORANDUM
January 25, 2011
TO: Senior Advisory Commission
FROM: Kari Happold, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, February 8, 2011 at 1:00 p.m.
1. A enda Item No. 2. Administrative Comments/Reports:
A. Introduce
cest City
of Chair Council -- Candidates This item was included on the agenda at
Baltimorethe to allow the Senior Advisory Commission to be
introduced to some of the upcoming city council candidates. At this writing,
candidate Martin Schelling has confirmed he will attend the SAC meeting.
Other candidates may also be in attendance,
B. presentation
— Due to scheduling conflict, the planning
de artmeD s pre e tation on
Department Presentation
' s "Personal Care Facilities" that was originally
planned for the February SAC meeting has been moved to the March 8, 2011
SAC meeting. City of Southlake Planner 11 Clayton Comstock will provide
information regarding zoning regulations and updates to the ordinance at the
March meeting.
C. Metroport Meals on Wheels Repo — This item is a standing item on the
agenda to allow for an update and report on the MMOW program.
D. Guest Presentation — This item has been a standing item on the meeting
agendas to allow a guest from the community or the City government to make
a presentation to the Commission about current issues of concern to seniors
in Southlake.
Christina Barth, Benefits Counseling Manager/Health & Wellness coordinator
for the Tarrant County Area Agency on Aging/United Way of Tarrant County
is unable to attend the SAC meeting as planned; however, Mario Moore,
Consumer Directed Services of Tarrant County Area on Aging will be joining
us in her place to present information on services provided by the Area
Agency on Aging.
E. CARS Report— This item is a standing item on the agenda to allow for an
update and report on the CARS program.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Date - February 8, 2011
Page 2of3
F. Southlake Steering Committee- This item is a standing item in order for the
Commission members to receive information about monthly events and
activities at the Senior Center and within the Steering Committee.
G. Facilities Update — Current & Future/New -- This item is a standing item on
the agenda to allow for updates from staff and feedback from the Commission
on current and future facility needs, improvements and maintenance.
H. Southlake Senior Funding, WInc. — This item is a standing item on the agenda
to allow for an update and report on Southlake Senior Funding, Inc., (SSFI).
Bus Dedication — Please mark your calendars for the Bus Dedication and
Luncheon to be held TuesdaV, February 15 2011 11:00 a.m. — 1:00 p.m.
The dedication is an exciting milestone and a wonderful opportunity to show
appreciation to all the organizations and individuals that have made the
purchase of the bus possible.
2. Agenda Item No. 3A. Consent: Approval of the January 11 2011 regular Senior
Advisory Commission meeting minutes. Should you have any changes or additions
to these minutes, please include it as part of the motion during the meeting.
3. Agenda Item No. 4. Public Forum — This is the public's opportunity to address the
Commission about non -agenda items. During this proceeding it is important that the
Commission not deliberate (discuss among yourselves) or take action on any item
brought up at this time. The Commissions" options during this topic are 1) to listen, 2)
ask questions and respond to the presenter only, 3) request staff to look into the
issue and report back to the Commission and/or 4) request that the Chair put the
item on a future agenda for the Commission to discuss or consider.
4. Agenda Item Nos. 5 Consider No. 6 Discussion and No. 7. Other Items: There
are no agenda items at this meeting.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. if you lave any guestions'prior to the_meeting; please feel free t6ball me.
As always, we appreciate your commitment and service to the City.
Kari Happold
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8203
Facsimile — (817) 748-8027
400 North White Chapel, Southlake, Texas 76092-6242
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@_j
Liz Garvin, Senior Services Coordinator, 817-748-8398, (egarvin@_)
Candice Sanders, Assistant to the Director, 817-748-8311, (csanders@_j
Kari Happold, Deputy Director of Community Services, 817-748-8018, (khappold@_j
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY
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S414..� 1 � iL�. AKE
SENIOR ADVISORY COMMISSION: Tuesday, February_8, 2011_
LOCATION: Senior Activities Center
307 Parkwood Dr
Southlake, Texas 75092
TIME: 1:00 P.M.
REGULAR SESSION:
1. Call to Order
2. ADMINISTRATIVE COMMENTS/REPORTS:
A. Introduce City Council Candidates
B. Planning Department Presentation
C. Metroport Meals on Wheels Report
D. Guest Presentation-Marlo Moore, Consumer Directed Services of
Tarrant County Area Agency on Aging
E. CARS Report
F. Southlake Steering Committee Report
G. Facilities Update — Current & Future/New
H. Southlake Senior Funding, Inc.
I. Bus Dedication
CONSENT AGENDA:
All items listed below are considered to be routine by the Senior Advisory
Commission and will be enacted with one motion. There will be no separate
discussion of items unless a Commission member or citizen so requests, in which
event the item will be removed from the general order of business and considered in
its normal sequence.
3. Consent
A. Approval of the January 11, 2011 regular Senior Advisory Commission
meeting minutes.
REGULAR AGENDA:
4. Public Forum
5. Consider: No items this meeting
6. Discussion: No items this meeting
Senior Advisory Commission
Meeting Date — February 8, 2011
Page 2 of 2
7. Other Items:
8. Adjournment
CERTIFICATE
I hereby certify that the above agenda was pasted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas,,,an.,February 4, 2011 by 6:00 p.m, pursuant to
Chapter 551 of the Texas Government Code.
Tara Brooks
Interim City Secretarys�p°
�N 4b
If you plan to attend this public meeting and h`gvera, ,!E;98ility that requires special needs, please
advise the City Secretary 48 hogs in advance at 817.748,8016 reasonable accommodations will be
made to assist you.
UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
CITY OF
SOUTHLAKE
1
2
3 Senior Advisory Commission Meeting:
4 January 11, 2011
5
6 LOCATION: Southlake Senior Activities Center
7 307 Parkwood Dr
8 Southlake, Texas
9
10 Members Present: David Baltimore, Chair; Dick McCauley, Vice Chair; SAC members
11 Jean Boland, Charlie Boyd, Pat Burnett, Jeanette Gossage and Marge Kyle
12
13 Commission Members Absent: Beverly Blake and Nancy Sporn, Secretary
14
15 Staff Members Present: Kari Flappold, Deputy Director of Community Services; Liz
16 Garvin, Senior Services Coordinator
17
18 Guests: Frank L. Bliss, Cooper & Stebbins
19
20 REGULAR SESSION
21
22 Agenda Item No. 1. Call to Order — The meeting was called to order by Chairman
23 Baltimore at 1:01 p.m.
24
25 REPORTS
26
27 Agenda Item No. 2. Administrative Comments
28
29 A. Southlake Tail ate Event — An overview of planned activities and details
30 about Southlake Tailgate event was provided. The Southlake Tailgate
31 party, a community -wide event, will be held Saturday, February 5, 2011 at
32 Town Square Frank Cornish Park area in celebration of the upcoming XLV
34
35 B. Guest Presentation — Frank Bliss, CEO, Cooper & Stebbins, presented the
36 evolution of the Southlake Town Square and talked about Cooper &
37 Stebbins' involvement in the community and future retail, commercial and
38 residential plans and opportunities for Town Square. Members of the
39 Senior Advisory Commission commended Mr. Bliss and the developers of
40 Town Square for all they have done for Southlake citizens.
41
42 Deputy Director Happold left the meeting at this time.
43
44 Consideration of the two community services agreements were moved up on the
45 agenda and considered next.
�) N
UNOFFICIAL. MINUTES
Not Approved by the Senior Activities Commission
2 REGULAR AGENDA
4 Agenda Item No. 5B. Recommendation on Community Services Agreement with
5 Metroport Meals on Wheels -- MMOW representative Mary King addressed the Board
6 about the proposed MMOW Community Services Agreement with the City of Southlake.
7 Ms. King explained the impact that increased participation of the congregate and home
8 delivered meals and the cost of those meals has on MMOW. MMOW requested an
9 increase in funding support from the City through the next community services
10 agreement. The proposed increase is for $15,750, a 25% increase from $12,600. It was
11 also proposed that the agreement provide for annual review to compensate for inflation
12 and senior center growth.
13
14 The Commission discussed the agreement and suggested the MMOW and CARS
15 community services agreements be presented for their review earlier in the year, prior to
16 budget approval.
17
18 Motion was made that the Commission recommend the MMOW agreement. The
19 Commission agrees with all the non -financial terms of the Agreement as presented for
20 execution today on a new three year basis, that a budget for the current fiscal
21 community services agreement year of 2011 be approved at $15,750 and be reviewed
22 no later than July of this year for 2012, and agreement be reviewed annually in July, to
23 reflect inflation index and the growth of the senior center meals.
24 Motion: McCauley
25 Second: Baltimore
26 Ayes: Baltimore, Boland, Burnett, Boyd, Gossage, Kyle and McCauley
27 Nays: None
28 Abstention: None
29 Vote: 7-0
30 Motion carried.
31
32 Agenda Item No. 5A. Recommendation on Community Services Agreement with Call A
33 Ride Southlake — The CARS agreement was briefly discussed. The Commission
34 recommended that the Appendix be changed to insert CARS staff contact information,
35_....... ..revise.. anguage_ I.n....ltem .2B _to....state.."Youth....u_nder.. the.... age.._ of �.$_. years who.. are not
36 ambulatory. Care giver limited to transportation provided with a handicapped accessible
37 vehicle"; and to eliminate references to "emergency" in Item 7.
38
39 Motion was made to recommend approval of the CARS contract with modifications as
40 discussed between Kari Happold and Dick McCauley as of this date.
41 Motion: Burnett
42 Second: Kyle
43 Ayes: Baltimore, Boland, Burnett, Boyd, Gossage, Kyle and McCauley
44 Nays: None
45 Abstention: None
46 Vote: 7-0
47 Motion carried.
UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
1
2 Agenda Item No. 2. Administrative Comments - Continued
3
4 D. CARS Report — The monthly CARS report on ridership was handed out.
5 Mr. McCauley pointed out that ridership for the first two weeks in January
6 2011 are the same as ridership reported for the four weeks in January
7 2010 and 2009.
8
9 E. Southlake Steering Committee Report — Mr. Boyd reported the December
10 meeting was canceled, otherwise everything is normal.
11
12 F. Facilities Update -Current and Future/New — There was no report at this
13 time.
14
15 G. Southlake Senior Funding, Inc. — The dedication ceremony luncheon has
16 been tentatively set for February 15, 2011. The Commission discussed
17 proposed bus signage. The group favored a magnetic sign for the
18 community services department and permanent signage for the senior
19 services. The City of Southlake will receive title to the bus; however, the
20 Commission was not in support of the City having primary signage
21 ownership. A copy of the contract between the City and Fast Signs for the
22 bus signage was requested by Mr. McCauley as soon as available for
23 SSFI to approve.
24
25 CONSENT AGENDA
26
27 Agenda Item No. 3A. Approval of the minutes from the regular Senior Adviso
28 Commission Meeting December 14, 2010 -- It was noted that Rebecca Barksdale is an
29 employee in Commissioner Gary Fickes office.
30
31 A motion was made to approve the December 14, 2010,
32 Motion: Boyd
33 Second: McCauley
34 Ayes: Baltimore, Boland, Burnett, Boyd, Gossage, Kyle and McCauley
_.1.1. 35........____N.ay :w_ _WNone- .__ _w _
36 Abstention: None
37 Vote: 7-0
38 Motion carried.
39
40 Agenda Item No. 4. Public Forum — There was no one present to address the
41 Commission during Public Forum.
42
43 Agenda Item No. 5. Consider: There were no items on the agenda.
44
45 Agenda Item No. 6, Discussion: There were no items on the agenda.
46
47 Agenda Item No. 7. Other Items: There were no items on the agenda.
3 Pr -- �
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UNOFFICIAL_ MINUTES
Not Approved by the Senior Activities Commiss
Agenda Item No. 8.Adiournment.
A motion was made and unanimously approved to adjourn the meeting.
David Baltimore, Chair
Kari Happold, Deputy Director, Community Services
A recording of this meeting may be requested in the Office of the City Secretary.
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Senior Advisory Commission Sign -in Sheet
January 11, 2010
Senior Activ' Center
,v David Baltimore
Beverly Blake
Jean Boland
Charles Boyd
Patricia Burnett
Jeanette Gossage
Marge Kyle
Richard McCauley
Nancy Sporn
Liz Garvin
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