2010-12-14 SAC PacketCITY OF''�` /�
SOU 1 H�..�P""" K
MEMORANDUM
November 30, 2010
TO: Senior Advisory Commission
FROM: Kari Happold, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, December 14, 2010 at 1:00 p.m.
1. Agenda Item No, 2. Administrative Comments/Reports:
A. Metroport Meals on Wheels Repo - This item is a standing item on the
agenda to allow for an update and report on the MMOW program.
B. Guest Presentation — This item has been a standing item on the meeting
agendas to allow a guest from the community or the City government to make
a presentation to the Commission about current issues of concern to seniors
in Southlake. Rebecca Barksdale, coordinator for Community Outreach at
Tarrant Council will be our guest presenter Tuesday.
C. CARS Report This item is a standing item on the agenda to allow for an
update and report on the CARS program.
D. Southlake Steering Committee- This item is a standing item in order for the
Commission members to receive information about monthly events and
activities at the Senior Center and within the Steering Committee.
E. Facilities Update -- Current & Future/New — This item is a standing item on
the agenda to allow for updates from staff and feedback from time Commission
on current and future facility needs, improvements and maintenance.
F. Southlake Senior Funding. Inc. — This item is a standing item on the agenda
to allow for an update and report on Southlake Senior Funding, Inc., (SSFI).
2. Agenda Item No. 3A. Consent: Approval of the November 9 2010 regular Senior
Adviso Commission meeting minutes. Should you have any changes or additions
to these minutes, please include it as part of the motion during the meeting.
3. Agenda Item No. 4. Public Forum — This is the public's opportunity to address the
Commission about non -agenda items. During this proceeding it is important that the
Commission not deliberate (discuss among yourselves) or take action on any item
brought up at this time. The Commissions' options during this topic are 1) to listen, 2)
ask questions and respond to the presenter only, 3) request staff to look into the
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Date -- December 14, 2010
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issue and report back to the Commission and/or 4) request that the Chair pot the
item on a future agenda for the Commission to discuss or consider.
4. Agenda Items No. 5-7 Consider Discussion and Other Items — There are no items
to present for this meeting.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel free to call me.
As always, we appreciate your commitment and service to the City.
Kari Happold
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8203
Facsimile — (817) 748-8027
400 North White Chapel, Southlake, Texas 76092-6242
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@_j
Liz Garvin, Senior Services Coordinator, 817-748-8398, (egarvin@_j
Candice Sanders, Assistant to the Director, 817-748-8311, (csanders@_j
Kari Happold, Deputy Director of Community Services, 817-748-8018, (khappold@_j
Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184; (Carpenter@_j
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
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2. ADMINISTRATIVE COMMENTS/REPORTS:
A. Metroport Meals on Wheels Report
B. Guest Presentation -Rebecca Barksdale, Coordinator for Community
Outreach at Tarrant County
C. CARS Report
D., Southlake Steering Committee Report
E. Facilities Update -- Current & Future/New
F. Southlake Senior Funding, Inc.
CONSENT AGENDA:
All items listed below are considered to be routine by the Senior Advisory
Commission and will be enacted with one motion. There will be no separate
discussion of items unless a Commission member or citizen so requests, in which
event the item. will be removed from the general order of business and considered in
its normal sequence:
3. Consent
A. Approval of the November 9, 2010 regular Senior Advisory
Commission meeting minutes.
REGULAR AGENDA:
4. Public Forum
5. Consider: No Items this agenda.
6. Discussion: No items this meeting
7. 1 Other Items: No items this meeting
Senior Advisory Commission
Meeting Date — December 14, 2010
Page 2of2
8. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on December 10, 2010 by 5:00 p.m. pursuant to
Chapter 551 of the Texas Government Code.
Lon Payne, TR4P
SS U
City Secretary
.0 4
If you plan to attend this p[!T}Iiag ad ave a disability that requires special needs, please
advise the City Secretary 48 Adurs,l, , ance at 817.748.8016 reasonable accommodations will be
made to assist you.
UNOFFICIAL MINUTES
of proved by t e Senior Activities Commission
CITY OF ISOUTHLAKE
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3 Senior Advisory Commission Meeting:
4 November 9 2010
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6 LOCATION: Southlake Senior Activities Center
7 307 Parkwood ❑r
8 Southlake, Texas
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10 Members Present: David Baltimore, Chair; Nancy Sporn, Secretary; SAC members
11 Beverly Blake, Charlie Boyd, Pat Burnett, Jeanette Gossage and Marge Kyle
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13 Commission Members Absent: Dick McCauley, Vice Chair; and Jean Boland
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15 Staff Members Present: Kari Happold, Deputy Director of Community Services; Liz
16 Garvin, Senior Services Coordinator
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18 Guests: Darla Fowler, MMOW. Bernie McCauley, liaison, Steering Committee, was
19 absent.
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21 REGULAR SESSION
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23 Agenda Item No. 1. Call to Order — The meeting was called to order by Chairman
24 Baltimore at 1:05 p.m.
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26 REPORTS
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28 Agenda Item No. 2. Administrative Comments
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30 A. Metroport Meals on Wheels Report — Darla Fowler presented the MMOW
31 report. The participation numbers are increasing with 82 people served at
32 today's luncheon. The Thanksgiving luncheon will be held next Tuesday,
33 November 16 and the Christmas luncheon is December 14. Luncheons
34 will not be held the fourth week of November or the third week of
35 December due to holidays. However, a luncheon will be held December
36 28, 2010 as usual.
37
38 On future SAC agendas, the MMOW Report will be considered first under
39 Administrative Comments.
40
41 B. Guest Presentation — There was no guest presenter at this meeting. The
42 Commission would like to invite Rebecca Barksdale, coordinator for
Minutes of the November 9, 2010 Senior Activities Commission
Page 1 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
-3p`
UNOFFICIAL MINUTES
Not Approvedy the Senior Activities Commission
1 Community Outreach or Tarrant County Commissioner Gary Fickes to
2 speak at the next meeting.
4 C. CARS Report — The monthly CARS report on ridership was handed out by
5 David Baltimore in Mr. McCauley's absence. Ridership is up and CARS
6 has some new volunteer drivers, but are still looking for more.
7
8 D. Southlake Senior Activities Report — Senior Services Coordinator Garvin
9 provided the activities report for October and mentioned upcoming events
10 for November. There is a memorial garden for Cleta Pierce beside the
11 Senior Center building. A dedication ceremony was suggested for next
12 year and Cleta's family will be invited.
13
14 E. Facilities Update -Current and Future/New — Deputy Director Happold
15 presented a facilities update. City is still working with BSR regarding the
16 design for a multipurpose facility and the Gateway Church is still being
17 considered for the future recreation center, etc. An update will be
18 presented when available.
19
20 G. Southlake Senior Funding, Inc. — In Mr. McCauley's absence, Ms. Sporn
21 gave the SSFI update. Funding fell short for the purchase a handicap
22 accessible bus. At the October 5, 2010 City Council meeting, SPDC
23 Matching Funds of $61,350 were approved contingent upon SSFI securing
24 the other half of the cost from various foundations. Alternatives are being
25 investigated.
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27 CONSENT AGENDA
28
29 Agenda Item No. 3A. Approval of the minutes from the regular Senior Adviso
30 Commission Meeting October 12 2010
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32 A motion was made to accept the 12, 2010 meeting minutes as presented.
33 Motion: Sporn
34 Second: Kyle
35 Ayes: Baltimore, Blake, Burnett, Boyd, Gossage, Kyle and Sporn
36 Nays: None
37 Abstention: None
38 Vote: 7-0
39 Motion carried.
40
41 REGULAR AGENDA
42
43 Agenda Item No. 4. Public Forum — There was no one present to address the
44 Commission during Public Forum.
Minutes of the November 9, 2010 Senior Activities Commission
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
(A �
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UNOFFICIAL MINUTES
Not Approvedy the Senior Activities Commission
Agenda Item No. 5. Consider,: There were no items for this meeting.
Agenda Item „No. ,6, ,Discussion: There were no items for this meeting.
Agenda Item No. 7. Other Items: Home for the Holidays
SAC members were invited to attend the celebration at Southlake Town Square
November 20, 5:30 — 8:30 p.m. Activities this year will include carriage rides through
Town Square, holiday crafts, holiday refreshments and lots of live entertainment with
the Southlake Community Band and local choirs and strolling characters. The Tree
Lighting ceremony will be held at 6:30 p.m.
Also a city wide tailgate party in conjunction with the Super Bowl is in the planning
stage.
Agenda Item No. 8.Adiournment.
A motion was made to adjourn the meeting at 1:50 p.m.
Motion:
Sporn
Second:
Kyle
Ayes:
Baltimore, Blake, Burnett, Boyd, Gossage, Kyle and Sporn
Nays:
None
Abstention:
None
Vote:
7-0
Motion carried.
David Baltimore, Chair
Kari Happold, Deputy Director, Community Services
A recording of this meeting may be requested in the Office of the City Secretary.
Minutes of the November 9, 2010 Senior Activities Commission
Page 3 of 3
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
J'R `-�'