2010-11-09 SAC PacketCITY OF
SOUTHLAK
MEMORANDUM
October 27, 2010
TO: Senior Advisory Commission
FROM: Kari Happold, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, November 9, 2010 at 1:00 p.m.
Agenda Item No. 2. Administrative Comments/Reports:
A. Guest Presentation — This item has been a standing item on the meeting
agendas to allow a guest from the community or the City government to make
a presentation to the Commission about current issues of concern to seniors
in Southlake. At this writing, a guest for the SAC meeting has not been
confirmed.
B. CARS Report— This item is a standing item on the agenda to allow for an
update and report on the CARS program.
C. Southlake Senior Activities Report- This item is a standing item in order for
the Commission members to receive information about monthly events and
activities.
D. Metroport Meals on Wheels Report - This item is a standing item on the
agenda to allow for an update and report on the MMOW program.
E. Facilities Update — Current & Future/New — This item is a standing item on
the agenda to allow for updates from staff and feedback from the Commission
on current and future facility needs, improvements and maintenance.
F. Southlake Senior Funding, Inc. — This item is a standing item on the agenda
to allow for an update and report on Southlake Senior Funding, Inc., (SSFI).
2. Agenda Item No. 3A. Consent: Approval of the October 12, 2010 regular Senior
Advisory Commission meeting minutes. Should you have any changes or additions
to these minutes, please include it as part of the motion during the meeting.
3. Agenda Item No. 4. Public Forum — This is the public's opportunity to address the
Commission about non -agenda items. During this proceeding it is important that the
Commission not deliberate (discuss among yourselves) or take action on any item
brought up at this time. The Commissions' options during this topic are 1) to listen, 2)
ask questions and respond to the presenter only, 3) request staff to look into the
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Date — November 9, 2010
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issue and report back to the Commission and/or 4) request that the Chair put the
item on a future agenda for the Commission to discuss or consider.
4. Agenda Item No. 7. Home of the Holidays — We hope you can attend the annual
"Home for the Holidays" celebration at Southlake Town Square Saturday, November
20, 5:30 p.m. — 8:30 p.m. to welcome the season with lots of family fun. Activities
this year will include carriage rides through Town Square, holiday crafts, holiday
refreshments and lots of live entertainment with the Southlake Community Band and
local choirs and strolling characters. The evening highlight (pun intended!) will be the
Tree Lighting ceremony at 6:30 p.m. If you would like to find out more about this
event and others such as the Festival of Trees, Gingerbread House Display, Fashion
Show & Holiday Shopping Bazaar and the Grand Finale Gala, please contact
Community Services, 817.748.8019.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel free to call me.
As always, we appreciate your commitment and service to the City.
Kari Happold
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8203
Facsimile — (817) 748-8027
400 North White Chapel, Southlake, Texas 76092-6242
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@_j
Liz Garvin, Senior Services Coordinator, 817-748-8398, (egarvin@_j
Candice Sanders, Assistant to the Director, 817-748-8311, (csanders@_j
Kari Happold, Deputy Director of Community Services, 817-748-8018, (khappold@_j
Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184; (Iarpenter@_j
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
SENIOR ADVISORY COMMISSION: Tuesday, November 9. 2010
LOCATION: Senior Activities Center
307 Parkwood Dr
Southlake, Texas 76092
TIME: 1:00 P.M.
REGULAR SESSION:
1. Call to Order
2. ADMINISTRATIVE COMMENTS/REPORTS:
A. Guest Presentation
B. CARS Report
C. Southlake Senior Activities Report
D. Metroport Meals on Wheels Report
E. Facilities Update — Current & Future/New
F. Southlake Senior Funding, Inc.
CONSENT AGENDA:
All items listed below are considered to be routine by the Senior Advisory Commission
and will be enacted with one motion. There will be no separate discussion of items
unless a Commission member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
3. Consent
A. Approval of the October 12, 2010 regular Senior Advisory Commission
meeting minutes.
REGULAR AGENDA:
4. Public Forum
5. Consider: No items this meeting
6. Discussion: No items this meeting
7. Other Items: Home for the Holidays'Event
Senior Advisory Commission
Meeting Date — November 9, 2010
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Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on November 5, 2010 by 5:00 p.m. pursuant to Chapter
551 of the Texas Government Code.
n
`✓t r
Lori Payne, TRM °
City Secretary
F scn„
If you plan to attend this public meeting an%L have a di billy that requires special needs, please advise
the City Secretary 48 hours in advance,,t 817.7,4$.8fl16l'asonable accommodations will be made to
assist you. * ,, ;K
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UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
Senior Advisory Commission Meeting:
October 12, 2010
LOCATION: Southlake Senior Activities Center
307 Parkwood Dr
Southlake, Texas
Members Present: David Baltimore, Chair; Dick McCauley, Vice Chair; Nancy Sporn,
Secretary; Beverly Blake, Charlie Boyd, Pat Burnett, Jean Boland, Jeanette Gossage
and Marge Kyle
Commission Members Absent: None
Staff Members Present: Kari Happold, Deputy Director of Community Services; Liz
Garvin, Senior Services Coordinator
Guests: Bernie McCauley, liaison, Steering Committee; and Darla Fowler, MMOW
REGULAR SESSION
Agenda Item No. 1. Call to Order — The meeting was called to order by Chairman
Baltimore at 1:05 p.m.
REPORTS
Agenda Item No. 2. Administrative Comments
A. Oath of Office -- New SAC member Beverly Blake was administered the
oath of office.
B. Guest Presentation — There were no guests present. SAC discussed
upcoming guests for SAC meetings. Laura Hill has not made a
presentation. It was also discussed that SAC invite someone from the
County, State or Federal governments to present up-to-date information
on senior issues.
C. CARS Report — Dick McCauley presented the monthly CARS report on
ridership. There will be an insert in an upcoming water bill to advertise
CARS's services and seek volunteer drivers. There are many more riders
and CARS needs more volunteer drivers. The City cable channel can be
used to get more publicity.
Minutes of the October 12, 2010 Senior Activities Commission
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City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
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UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
D. Southlake Senior Activities Report — Senior Services Coordinator Garvin
provided the activities report. There is a new rental policy for the Senior
Center. She also mentioned acoustical tiles for the walls.
E. Metroport Meals on Wheels Report — Darla Fowler presented the MMOW
report. Ms. Fowler said she will be doing more cooking for the congregate
luncheons to save money. Everyone was encouraged to wear a costume
for the Halloween event. Plans for the Thanksgiving and Christmas meals
are being planned. Luncheons will not be held the fourth week of
November or the third week of December due to holidays. However, a
luncheon will be held December 28, 2010 as usual.
F. Facilities Update -Current and Future/New — Director Tribble is meeting
with BSR in Colorado regarding the design for a multipurpose facility. City
Council is aware of the suggestion SAC made to enlarge the present
senior center instead of moving to a new facility. The Gateway Church is
still being considered for the multipurpose facility. The City is keeping all
options open at this time.
G. Southlake Senior Funding, Inc. — Mr. McCauley explained the purpose of
SSFI (Southlake Senior Funding, Inc.) and its current project to purchase
a handicap accessible bus to be used for Senior Center programs,
activities and trips. At the October 5, 2010 City Council meeting, SPDC
Matching Funds of $61,350 were approved contingent upon SSFI securing
the other half of the cost from various foundations.
CONSENT AGENDA
Agenda Item No. 3A. Approval of the minutes from the regular Senior Advisory
Commission Meeting September 14, 2010
A motion was made to accept the September 14, 2010 meeting minutes as amended to
include the statement from SAC regarding their desire to keep the Center at the present
location and add improvements verses moving to a new location and becoming a part of
a multipurpose facility.
Motion: Boyd
Second: McCauley
Ayes: Baltimore, Burnett, Boland, Boyd, Gossage, Kyle, McCauley and Sporn
Nays: None
Abstention: Blake (wasn't present at last meeting)
Vote: 8-0-1
Motion carried.
Minutes of the October 12, 2010 Senior Activities Commission
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City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
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UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
REGULAR AGENDA
Agenda Item No. 4. Public Forum — There was no one present to address the
Commission during Public Forum.
Agenda Item No. 5A. Consider: Election of Officers for Senior Advisory Commission for
2010-11 — The Commission decided to keep the current officers, Chair Baltimore, Vice
Chair Dick McCauley and Secretary Nancy Sporn, for 2010-11.
A motion was made to keep current officers
Motion: Boyd
Second: Burnett
Ayes: Baltimore, Blake, Burnett, Boland, Boyd, Gossage, Kyle, McCauley and
Sporn
Nays: None
Abstention: None
Vote: 9-0
Motion carried.
enda Item No. 6. Discussion: --- There were no discussion items for this meeting.
Agenda Item No. 7. Other Items: --- There were no items for this meeting.
Agenda Item No. 8.Adjournment.
A motion was made and unanimously approved to adjourn the meeting.
Motion: Sporn
Second: Boland
Ayes: Baltimore, Blake, Burnett, Boland, Boyd, Gossage, Kyle, McCauley and
Sporn
Nays: None
Abstention: None
Vote: 9-0
Motion carried.
David Baltimore, Chair
Kari Happold, Deputy Director, Community Services
A recording of this meeting may be requested in the Office of the City Secretary.
Minutes of the October 12, 2010 Senior Activities Commission
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City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork