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2010-10-12 SAC PacketCITY OF SOt.JT LA E MEMORANDUM September 28, 2010 TO: Senior Advisory Commission FROM: Kari Happold, Deputy Director of Community Services SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting Tuesday, October 12, 2010 at 1:00 p.m. A ends Item No. 2. Administrative Comments/Reports: A. Introduction and Oath of Office for new Senior Advisory Commission member — On behalf of staff, we would like to welcome new SAC members Beverly Blake. The Oath of Office will be administered to Ms. Blake. B. Guest Presentation — This item has been a standing item on the meeting agendas to allow a guest from the community or the City government to make a presentation to the Commission about current issues of concern to seniors in Southlake. At this writing, staff has not confirmed a guest for the October SAC meeting. C. CARS Report— This item is a standing item on the agenda to allow for an update and report on the CARS program. D. Southlake Senior Activities Report- This item is a standing item in order for the Commission members to receive information about monthly events and activities. E. Metroport Meals on Wheels Report - This item is a standing item on the agenda to allow for an update and report on the MMOW program. F. Facilities Update — Current & Future/New — This item is a standing item on the agenda to allow for updates from staff and .feedback from the Commission on current and future facility needs, improvements and maintenance. G. Southlake Senior Funding,. Inc. — This item is a standing item on the agenda to allow for an update and report on Southlake Senior Funding, Inc., (SSFI). 2. Agenda Item No. 3A. Consent: Approval of the September 14 2010 regular Senior Adviso Commission meeting. -minutes. Should you have any changes or additions to these minutes, please include it as part of the motion during the meeting. City of Southlake Values: Integrity ® Innovation + Accountability + Commitment to Excellence ® Teamwork Senior Advisory Commission Meeting Date — October 12, 2010 Page 2 of 2 3. Agenda Item No. 4. Public Forum — This is the public's opportunity to address the Commission about non -agenda items. During this proceeding it is important that the Commission not deliberate (discuss among yourselves) or take action on any item brought up at this time. The Commissions' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Commission and/or 4) request that the Chair put the item on a future agenda for the Commission to discuss or consider. 4. A ends Item No. 5A. Consider: Election of Officers for Senior Advisou Commission for 2010-11 — Recall this item was considered at the September SAC meeting where it was unanimously agreed to table the elections until all members could be present. Therefore, it is now being brought back for your consideration. Per the revised bylaws, the senior commission shall meet in "the first regular meeting following the annual appointment of new commission members by the city council" to select from the members a chairman, vice-chairman, and secretary for one-year terms and to serve until their successors are elected. Any sitting Board member may be considered for the officer positions. of Chair, Vice Chair, and Secretary. We appreciate your commitment and service to the City and the Senior Advisory Commission. If you have any questions prior to the meeting, please feel free to call me. As always, we appreciate your commitment and service to the City. Kari Happold STAFF CONTACT INFORMATION. Telephone — (817) 748-8203 Facsimile — (817) 748-8027 400 North White Chapel, Southlake, Texas 76092-6242 Chris Tribble, Director of Community Services, 817-748-8021, (cfribble@_,j Liz Garvin, Senior Services Coordinator, 817-748-8398, (egarvin@_j Candice Sanders, Assistant to the Director, 817-748-8311, (csanders@J Karl Happold, Deputy Director of Community Services, 817-748-8018, (khappold@_j Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184; (fcarpenter@_j City of Southlake Values: Integrity o Innovation ® Accountability® Commitment to Excellence ® Teamwork CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION: Tuesday, October 12, 2010 LOCATION: Senior Activities Center 307 Parkwood Drive Sout lake, Texas 76092 TIME: 1:00 P.M. REGULAR SESSION: 1. Call to Order 2. ADMINISTRATIVE COMMENTS/REPORTS: A. Oath of Office B. Guest Presentation C. CARS Report D. Southiake Senior Activities Report E. Metroport Meals on Wheels Report F. Facilities Update — Current & Future/New G. Southlake Senior Funding, Inc. CONSENT AGENDA: All items listed 'below are considered to be routine by the Senior Advisory Commission and will be enacted with one motion. There will be no separate discussion of items unless a Commission member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 3. Consent A. Approval of the September 14, 2010 regular Senior Advisory Commission meeting minutes. REGULAR AGENDA: 4. Public Forum S. Consider: A. Election of Officers for Senior Advisory Commission for 2010-11 6. Discussion: No items this meeting Senior Advisory Commission Meeting Date — October 12, 2010 Page 2 of 2 7. Other items: No items this meeting 8. Adjournment CERTIFICATE I hereby certify that the above agenda was posted on the official buJietin boards at Town Hall, 1400 Main Street, Southiake, Texas, on October 8, 2010 by 5:00 p.m. pursuant to Chapter 551 of the TTexas Government CoOlIfoll$,,,, t6tiL P 4°°� G�pasaeoaaeq��i� �ooi y ©�• gPu °o� ,% a Lori Payne, TR C City Secretary` It you pion to attend this publi'G,rrte i d-. ave a disability that requires special needs, please advise the City Secretary 48 hours in aNli'MI 817.7",48.8016 reasonable accommodations will be made to assist you. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 UNOFFICIAL MINUTES Not Approved by the Senior Activities Commission Senior Advisory Commission Meeting: September 14 2010 LOCATION: Southlake Senior Activities Center 307 Parkwood Dr Southlake, Texas Members Present: David Baltimore, Chair; Dick McCauley, Vice Chair; Nancy Sporn, Secretary; Charlie Boyd, Pat Burnett, Jean Boland, Jeanette Gossage and Marge Kyle Commission Members Absent: Beverly Blake Staff Members Present: Kari Happold, Deputy Director of Community Services; Liz Garvin, Senior Services Coordinator Guests: Jeff Wang, City Council Member Place 5; Bernie McCauley, liaison, Steering Committee; and Mary King and Darla Fowler, MMOW REGULAR SESSION A ends Item No. 1. Call to Order — The meeting was called to order by Chairman Baltimore at 1:05 p.m. REPORTS Agenda Item No. 2. Administrative Comments A. Oath of Office -- New SAC member Jeanette Gossage and reappointed members Jean Boland, Patricia Burnett, Charles Boyd, Nancy Sporn and Dick McCauley were administered the oath of office. New SAC member Beverly Blake will be administered the oath at the next meeting since she was not available at the September meeting. B. City Council Member Jeff Wan — Council member Wang addressed the Commission and responded to questions regarding current city issues. C. Volunteer for SAC Report to Council — The September 21, 2010 SAC Report to Council will be "written only." The Commission will determine who would deliver the December 21, 2010 report at a future meeting. D. CARS Report — Dick McCauley presented the monthly CARS report on ridership. Minutes of the September 14, 2010 Senior Activities Commission Page 1 of 3 3A - 1 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 UNOFFICIAL MINUTES Not Approved by the Senior Activities Commission E. Southlake Senior Activities Report — Deputy Director Happold provided the activities report. F. Metroport Meals on Wheels Report — Darla Fowler presented the MMOW report. Congregate luncheons will not be held the fourth week of November or the third week of December due to holidays. However, a luncheon will be held December 28, 2010 as usual. G. Facilities Update -Current and Future/New — The Commission discussed adding an accordion style partition and kitchen renovations. H. Southlake Senior Funding, Inc. Southlake Senior Funding, Inc., (SSFI) is a non-profit organization dedicated to improving the quality of life, independence, dignity and mental and physical health of the senior community in Southlake. The SAC agenda will include a standing item to allow the Commission to receive monthly updates about SSFI initiatives. CONSENT AGENDA Agenda Item No. 3A. Approval of the minutes from the regular Senior Adviso Commission Meeting.Auctust 10 2010 A motion was made to accept the August 10, 2010 meeting minutes as written. Motion: Burnett Second: Kyle Ayes: Burnett, Boland, Boyd, Gossage, Kyle, McCauley and Sporn Nays: None Abstention: Baltimore Vote: 7-0-1 Motion carried. REGULAR AGENDA Agenda Item No. 4. Public Forum — There was no one present to address the Commission during Public Forum. A enda Item No. 5A. Consider: Election of Officers for Senior Advisory Commission for 2010-11 — The Commission decided to postpone the election of SAC officers until the October meeting. A motion was made to postpone the election of officers until the next meeting. Motion: Burnett Second: Boyd Minutes of the September 14, 2010 Senior Activities Commission Page 2 of 3 3A-2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 UNOFFICIAL MINUTES Not Approved by the Senior Activities Commission Ayes: Baltimore, Burnett, Boland, Boyd, Gossage, Kyle, McCauley and Sporn Nays: None Abstention: None Vote: 8-0 Motion carried. Agenda Item No. 6. Discussion: --- There were no discussion items for this meeting. Agenda Item No. 7.Other Items: --- There were no items for this meeting. Agenda Item No. 8.Adiournment. A motion was made and unanimously approved to adjourn the meeting. Motion: Boland Second: Kyle Ayes: Baltimore, Burnett, Boland, Boyd, Gossage, Kyle, McCauley and Sporn Nays: None Abstention: None Vote: 8-0 Motion carried. David Baltimore, Chair Kari Nappold, Deputy Director, Community Services A recording of this meeting may be requested in the Office of the City Secretary. Minutes of the September 14, 2010 Senior Activities Commission Page 3 of 3 3A-3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability + Commitment to Excellence ♦ Teamwork CITY ""��OF"�ui e �"` J V U 1 i 1 L.1�, ��E MEMORANDUM September 28, 2010 TO: Senior Advisory Commission FROM: Karl Nappold, Deputy Director of Community Services SUBJECT: Election of Senior Advisory Commission officers for 2010-11 Action Requested: Election of Senior Advisory Commission officers for 2010-11. Background Information: This item was considered by the Commission at the September SAC meeting where it was unanimously decided to table consideration until such time that all members could be present. Therefore, it is being presented for your consideration at this meeting if you desire to take action on the election of officers for 2010-11. At the January 10, 2006 meeting of the Senior Advisory Commission, members approved amending the Commission bylaws to reflect that election of officers will occur at the "first regular meeting following the annual appointment of new commission members by the city council." The bylaws provide that "the commission shall elect by majority vote from the members a chair, vice -chair, and secretary, each to serve until the next annual election." The City Council considered board appointments to the Senior Advisory Commission at the August meeting and reappointed Jean Boland, Patricia Burnett, Charles Boyd, Nancy Sporn and Dick McCauley. Jeanette Gossage and Beverly Blake were also appointed to the Commission by City Council. Any sitting Board member may be considered for the officer positions of Chair, Vice -Chair and Secretary. Current Senior Advisory Commission members are: ■ Jean Boland ■ Patricia Burnett ■ Charles Boyd ■ David Baltimore ■ Nancy Sporn • Dick McCauley ■ Margie Kyle ■ Jeanette Gossage ■ Beverly Blake Place 1 Place 2 Place 3 Place 4 (Current Chair) Place 5 (Current Secretary) Place 6 Place 7 Place 8 (Alternate 1) Place 9 (Alternate 2) 5A -1 Senior Advisory Commission Meeting Date — October 12, 2010 Page 2 of 3 Financial Considerations: Not Applicable, Citizen Input) Board Review; SAC considered this item at the September 14 meeting and voted (8- 0) to table consideration until a future meeting when all members could be present to participate in the action. Legal Review: Not Applicable. Alternatives: Not Applicable. Supporting Documents: Supporting documents include the following items: Copy of January 10, 2006 Senior Advisory Commission meeting minutes pertaining to revision of the bylaws Staff Recommendation: Election of Senior Advisory Commission officers for 2010-11. Senior Advisory Commission Meeting Date — October 12, 2010 Page 3 of 3 Excerpt from the Approved January 10, 2006 Senior Advisory Commission Meeting Minutes Agenda Item No. 6. Consider: Revision to Senior Advisory Commission bylaws The Senior Advisory Commission bylaws currently state that "officers shall be elected by a majority vote in the regular June session of each year." It was recommended to revise the bylaws to reflect that election of officers to occur following appointment by City Council. The proposed wording for Article Ill, Section 3.1(b) of the SAC bylaws is derived from the City Code, Section 12-78, Parks and Recreation Board. A recommendation was made to amend the bylaws to read: "At the first regular meeting following the annual appointment of new commission members by the city council, the commission shall elect by majority vote from the members a chair, vice chair, and secretary, each to serve until the next annual election." A motion was made to adopt the change as recommended. Motion: B. Kyle Second: Baltimore Ayes: Alexander, Baltimore, Boland (Alternate 2), B. Kyle, M. Kyle, C. Montague, G. Montague, Moore and Pierce (Alternate 1) Nays: None Abstention: None Vote: 9-0 Motion carried.