2010-09-14 SAC PacketCITY OF'
CIcTu ® ]
MEMORANDUM
September 1, 2010
TO: Senior Advisory Commission
FROM: Kari Happold, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, September 14, 2010 at 1:00 p.m.
1. Agenda Item No. 2. Administrative Comments/Re orts:
A. Introduction and Oath of Office for new Senior Adviso Commission
members — On behalf of staff, we would like to welcome new SAC members
Jeanette Gossage and Beverly Blake and reappointed members Jean
Boland, Patricia Burnett, Charles Boyd, Nancy Sporn and Dick McCauley. We
look for to working with the entire Senior Advisory Commission and
appreciate the time and dedication you have committed to the City. The Oath
of Office will be administered to recently appointed Senior Advisory
Commission members prior to consideration of agenda items.
B. City Council Member Jeff Wan — This item allows for one of the city council
members to provide the Commission with an update on current issues within
the city. Council member Jeff Wang has accepted the SAC invitation and will
be present at the meeting on Tuesday.
C. Volunteer for SAC Report to Council_ — Volunteers are needed to present the
quarterly SAC Report to City Council on September 21, 2010 and December
21, 2010. The reports are delivered during the Council's Work Session at 5:30
p.m. in the Council Chambers. The presentations are brief, less than three
minutes, and staff provides notes to assist with the oral report. Please let staff
know at the meeting if you are interested in handling one or both of these
assignments.
D. CARS Report This item is a standing item on the agenda to allow for an
update and report on the CARS program.
E. Southlake Senior Activities Report- This item is a standing item in order for
the Commission members to receive information about monthly events and
activities.
F. Metroport Meals on Wheels Report - This item is a standing item on the
agenda to allow for an update and report on the MMOW program.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Date — September 14, 2010
Page 2 of 3
G. Facilities Update — Current & Future/New — This item is a standing item on
the agenda to allow for updates from staff and feedback from the Commission
on current and future facility needs, improvements and maintenance.
H. Southlake Senior Funding, Inc. — This item is a new standing item on the
agenda to allow for an update and report on Southlake Senior Funding, Inc.,
(SSFI).
2. Agenda Item No. 3A. Consent: Approval of the August 10 2010 regular Senior
Adviso Commission meeting minutes. Should you have any changes or additions
to these minutes, please include it as part of the motion during the meeting.
3. Agenda Item No. 4. Public Forum — This is the public's opportunity to address the
Commission about non -agenda items. During this proceeding it is important that the
Commission not deliberate (discuss among yourselves) or take action on any item
brought up at this time. The Commissions' options during this topic are 1) to listen, 2)
ask questions and respond to the presenter only, 3) request staff to look into the
issue and report back to the Commission and/or 4) request that the Chair put the
item on a future agenda for the Commission to discuss or consider.
4. Agenda Item No. 5A. Consider: Election of Officers for Senior Advisou Commission
for 2010-11 — This item is placed on your agenda to allow for the election of Senior
Advisory Commission officers for 2010-11. Per the revised bylaws, the senior
commission shall meet in "the first regular meeting following the annual appointment
of new commission members by the city council" to select from the members a
chairman, vice-chairman, and secretary for one-year terms and to serve until their
successors are elected.
Any sitting Board member may be considered for the officer positions of Chair, Vice
Chair, and Secretary.
5. FYI, a current SAC member roster is included in your packets.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel free to call me.
As always, we appreciate your commitment and service to the City.
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8203
Facsimile — (817) 748-8027
400 North White Chapel, Southlake, Texas 76092-6242
Chris Tribble, Director of Community Services, 817-748-8021, (ctrlbble@_j
Liz Garvin, Senior Services Coordinator, 817-748-8398, (egarvin@_j
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Date — September 14, 2010
Page 3 of 3
Candice Sanders, Assistant to the Director, 817-748-8311, (csanders@_ j
Karl Happold, Deputy Director of Community Services, 817-748-8018, (khappold@_}
Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184; (fcarpenter@j
City of Southlake Values:
Integrity + Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SENIOR ADVISORY COMMISSION: Tuesday, Se fernber 14 2010
LOCATION: Senior Activities Center
307 Parkwood Drive
Southlake, Texas 76092
TIME: 1:00 p.m.
REGULAR SESSION:
1. Call to Order
2. ADMINISTRATIVE COMMENTS/REPORTS:
A. Oath of Office
B. City Council Member Jeff Wang
C. Volunteer for SAC Report to Council
D. CARS Report
E. Southlake Senior Activities Report
F. Metroport Meals on Wheels Report
G. Facilities Update — Current & Future/New
H. Southlake Senior Funding, Inc.
CONSENT AGENDA:
All items listed below are considered to be routine by the Senior Advisory
Commission and will be enacted with one motion. There will be no separate
discussion of items unless a Commission member or citizen so requests, in which
event the item will be removed from the general order of business and considered in
its normal sequence.
3. Consent
A. Approval of the August 10, 2010 regular Senior Advisory Commission
meeting minutes.
REGULAR AGENDA:
4. public Forum
5. Consider:
A. Election of Officers for Senior Advisory Commission for 2010-11
6. Discussion: No items this meeting
7. Other Items: No items this meeting
8. Adjournment
Senior Advisory Commission
Meeting Date — September 14, 2010
Page 2 of 2
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hail, 1400 Main Street, Southlake, Texas, on September 10, 2010 by 5:00 p.m. pursuant to
Chapter 551 of the Texas Government Code.
Lori Payne, TF
City Secretary
If you plan to attend this puts
advise the City Secretary 48
made to assist you.
R
I and ha `disability that requires special needs, please
,dvanoAt e$7.748.801ro reasonable accommodations will be
CITY OF)USOU
MEMORANDUM
September 1, 2010
TO: Senior Advisory Commission
FROM: Kari Happold, Deputy Director of Community Services
SUBJECT: Volunteers for Senior Advisory Commission Reports to City
Council
Action Requested: Senior Advisory Commission (SAC) members volunteer to
present the SAC Report to City Council meetings.
Volunteers are needed for the following City Council meeting
dates:
September 21, 2010
December 21, 2010
Background
Information: The City Council receives brief, oral, periodic reports from a
Senior Advisory Commission representative at designated
council meetings during the year. There are two remaining
dates in 2010 for the SAC reports that volunteers are sought
to handle.
The Report is presented during Work Session portion of the
meeting, which usually occurs 5:30 p.m. in the Council
Chambers. Staff will provide notes to aid the presenter with
the report. In addition to the oral report, City Council may
receive a hand out highlighting recent and future senior
activities prepared by staff.
Financial
Considerations: None
Strategic Link: This item is linked to the City's Strategy Map related to the
focus areas of Partnerships and Volunteerism and meets the
corporate objectives to Promote Opportunities for
Partnerships and Volunteer Involvement.
Citizen Input/
Board Review: Senior Advisory Commission consideration at September 14,
2010 meeting.
2C-1
Senior Advisory Commission
Meeting Date — September 14, 2010
Page 2 of 2
Legal Review: NIA
Alternatives: Any commentary as appropriate.
Supporting
Documents: None
Staff
Recommendation: Senior Advisory Commission members volunteer to present
Report to City Council at designated meetings below:
September 21, 2010
December 21, 2010
2C - 2
UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
Senior Advisory Commission Meeting:
August 10 2010
LOCATION: Southlake Senior Activities Center
307 Parkwood Dr
Southlake, Texas
Members Present: Dick McCauley, Vice Chair; Nancy Sporn, Secretary; Charlie Boyd,
Pat Burnett, Jean Boland, Craig Hayes and Marge Kyle
Board Members Absent: David Baltimore, Chair
Staff Members Present: Kari Happold, Deputy Director of Community Services
Guests: Brandon Bledsoe, Deputy Mayor Pro Tem and City Council Member Place 3,
Bernie McCauley, liaison, Steering. Committee; Roderick Page, DPS Community
Initiatives Officer; and Mary King and Darla Fowler, MMOW
REGULAR SESSION
Agenda Item No. 1. Call to Order — The meeting was called to order by Vice Chairman
McCauley at 1:03 p.m.
Agenda Item No. 2. Administrative Comments
A. City Council Member Brandon Bledsoe — Council member Bledsoe
addressed the Commission and presented a Power Point entitled "FY2011
Planning Department Goals." No tax increase is proposed for the budget
year. Mr. Bledsoe talked about the new multipurpose facility being
proposed and explained there is still no decision regarding Gateway vs.
new construction. There was some discussion on the stakeholders
meeting and also on the public forum that was held July 21, 2010. Mr.
McCauley brought up the fact another person is needed on the Mayor's
Advisory Committee. The committee will now consist of Dick McCauley,
Pat Burnett and Nancy Sporn.
B. CARS Report — Dick McCauley presented the monthly CARS report.
Ridership continues to increase. There are some new board members.
CARS is now a member of both the Southlake and Grapevine Chambers
of Commerce.
Minutes of the August 10, 2010 Senior Activities Commission
Page 1 of 3
3A - 1
City of Southlake Values:
Integrity o Innovation ® Accountability ♦ Commitment to Excellence o Teamwork
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UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
C. Southlake Senior Activities Report -- Deputy Director Happold provided the
activities report. The Sock Hop held August 7, 2010 at Southlake Town
Hall was a success. Linda Study was hired as the new Recreation Leader
in late July to work at the Senior Center.
D. Metroport Meals on Wheels Report — Darla Fowler presented the MMOW
report. Attendance at the Tuesday congregate luncheon was slightly down
from last year due to the summer activities. Also discussed were menus
and a 10--meal ticket that is now being used in Roanoke.
E. Facilities Update -Current and Future/New — No report
CONSENT AGENDA
A ends Item No. 3A. Approval of the minutes from the regular Senior Adviso
Commission MegknA July 13 2010
A motion was made to accept the July 13, 2010 meeting minutes as written.
Motion:
Sporn
Second:
Boland
Ayes:
Burnett, Boland, Boyd, Hayes, Kyle and McCauley and Sporn
Nays:
None
Abstention:
None
Vote:
7-0
Motion carried.
REGULAR AGENDA
Agenda Item No. 4. Public Forum — There was no one present to address the
Commission during Public Forum.
Agenda Item No. 5A. Consider: Recommendation on proposed FY 2010-11 General
Fund Budget for Senior Services — The FY 2010-11 General Fund budget, including
expenditures for senior services was presented.
Mr. McCauley Dick gave a summary of the mini -bus project. Cost is estimated at $130K.
Half of the funds will be raised by grants and the balance to come from the City.
There is approximately an additional $9K in the proposed budget for senior services.
There was discussion about the new budget, and a motion was made to approve the
funding for CARS and MMOW.
Minutes of the August 10, 2010 Senior Activities Commission
Page 2 of 3
3A-2
City of Southlake Values:
Integrity 4 Innovation ® Accountability + Commitment to Excellence ® Teamwork
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UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
A motion was made to approve the FY2010-11 budget for senior services.
Motion:
Boland
Second:
Sporn
Ayes:
Burnett, Boland, Boyd, Hayes, Kyle and McCauley and Sporn
Nays:
None
Abstention:
None
Vote:
7-0
Motion carried.
Agenda Item No. 6. Discussion: --- There were no discussion items for this meeting.
AcIenda Item No. 7. Other Items:
Everyone liked the new valances at the Senior Center. These were made by Ms.
Fowler. Ms. Sporn brought up that seniors are moving chairs and tables before and
after activities and asked what can be done. Staff will look into a solution.
Agenda Item No. 8.Adlournment.
A motion was made and unanimously approved to adjourn the meeting.
Motion:
Boyd
Second:
Boland
Ayes:
Burnett, Boland, Boyd, Hayes, Kyle and McCauley and Sporn
Nays:
None
Abstention:
None
Vote:
7-0
Motion carried.
David Baltimore, Chair
Kari Happold, Deputy Director, Community Services
A recording of this meeting may he requested in the Office of the City Secretary.
Minutes of the August 10, 2010 Senior Activities Commission
Page 3 of 3
3A-3
City of Southlake Values:
Integrity s Innovation * Accountability ® Commitment to Excellence 4 Teamwork
CITY OF
CIcTu j
MEMORANDUM
September 1, 2010
TO: Senior Advisory Commission
FROM: Kari Happold, Deputy Director of Community Services
SUBJECT: Election of Senior Advisory Commission officers for 2010-11
Action Requested: Election of Senior Advisory Commission officers for 2010-11.
Background
Information: At the January 10, 2006 meeting of the Senior Advisory Commission,
members approved amending the Commission bylaws to reflect that
election of officers will occur at the "first regular meeting following the
annual appointment of new commission members by the city council."
The bylaws provide that "the commission shall elect by majority vote
from the members a chair, vice -chair, and secretary, each to serve until
the next annual election."
Financial
Considerations:
Citizen Input/
Board Review:
The City Council considered board appointments to the Senior Advisory
Commission at the August meeting and reappointed Jean Boland,
Patricia Burnett, Charles Boyd, Nancy Sporn and Dick McCauley.
Jeanette Gossage and Beverly Blake were also appointed to the
Commission by City Council.
Any sitting Board member may be considered for the officer positions of
Chair, Vice -Chair and Secretary.
Current Senior Advisory Commission members are:
■ Jean Boland
■ Patricia Burnett
• Charles Boyd
■ David Baltimore
■ Nancy Sporn
• Dick McCauley
■ Margie Kyle
w Jeanette Gossage
• Beverly Blake
Not Applicable.
Not Applicable.
5A -1
Place 1
Place 2
Place 3
Place 4 (Current Chair)
Place 5 (Current Secretary)
Place 6
Place 7
Place 8 (Alternate 1)
Place 9 (Alternate 2)
Senior Advisory Commission
Meeting Date — September 14, 2010
Page 2 of 3
Legal Review: Not Applicable.
Alternatives: Not Applicable.
Supporting
Documents: Supporting documents include the following items:
■ Copy of January 10, 2006 Senior Advisory Commission meeting
minutes pertaining to revision of the bylaws
Staff
Recommendation: Election of Senior Advisory Commission officers for 2010-11.
Senior Advisory Commission
Meeting Date — September 14, 2010
Page 3 of 3
Excerpt from the Approved January 10, 2006 Senior Advisory Commission Meeting
Minutes
A ends Item No. 6. Consider: Revision to Senior Adviso Commission bylaws
The Senior Advisory Commission bylaws currently state that "officers shall be elected by a
majority vote in the regular June session of each year." It was recommended to revise the
bylaws to reflect that election of officers to occur following appointment by City Council. The
proposed wording for Article 111, Section 3.1 (b) of the SAC bylaws is derived from the City
Code, Section 12-78, Parks and Recreation Board.
A recommendation was made to amend the bylaws to read: "At the first regular meeting
following the annual appointment of new commission members by the city council, the
commission shall elect by majority vote from the members a chair, vice chair, and secretary,
each to serve until the next annual election."
A motion was made to adopt the change as recommended.
Motion: B. Kyle
Second: Baltimore
, Boland {Alternate 2), B. Kyle, M. Kyle, C. Montague, G.
Ayes: Alexander, Baltimore
Montague, Moore and Pierce (Alternate 1)
Nays: None
Abstention: None
Vote: 9-0
Motion carried.
2010-11 SAC Roster
(NOT FOR PUBLICATION)
Position
Member
Contact Information
Term Ends
625 Oak Hill Drive
Place 1
Jean Boland
Southlake, TX 76092
May 2012
Phone: (817) 421-8383
3510 Burney Lane
Place 2
Patricia Burnett
Southlake, TX 76092
May 2012
Phone: (817) 481-3156
1802 Leeds Drive
Place 3
Charles F. Boyd
Southlake, TX 76092
May 2012
Phone: (817) 247-1484
1368 Holland Hill
Place 4
David Baltimore
Southlake, TX 76092
Phone: (817) 488-3593
May 2011
Chair
balti _ att.net
504 Clariden Ranch Road
Southlake, TX 76092
Place 5
Nancy Sporn
Phone: (817) 742-1005
May 2012
Cell: (214) 632-0541
Nans 504 ahoo.com
900 Wildwood Lane
Place 6
Dick McCauley
Southlake, TX 76092
Phone: (817) 421,5627
May 2012
dickmccauley(ftsn,com
608 Llano Court
Place 7
Margie Kyle
Southlake, TX 76092
Southlake,
May 2011
Secretary
ry
Phone: (817) 421-4416
wbillk le verizon.net
904 Hanover Drive
Place 8
Alternate 1
Jeanette Gossage
Southlake, TX 76092
Phone: (817) 421-2139
May 2011
Jeanefte 23 verizon.net
1306 Lakeway Drive
Place 9
Alternate 2
Beverly Blake
Southlake, TX 76092
Phone: (817) 416-3638
May 2012
BSB6569@aol,com