2010-08-10 SAC PacketCITY OFSOUTHLA
KE
MEMORANDUM
TO: Senior Advisory Commission
FROM: Kari Happold, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, August 10,-2010 at 1:00 p.m,
Agenda Item No. 2. Administrative Comments/Reports:
A. City Council Member Brandon Bledsoe — City Council member Bledsoe has
accepted an invitation to attend the SAC meeting Tuesday to provide the
Commission with an update on current issues within the city.
B. CARS Report— This item is a standing item on the agenda to allow for an
update and report on the CARS program.
C. Southlake Senior Activities Report- This item is a standing item in order for
the Commission members to receive information about monthly events and
activities.
D. Metroport Meals on WheelsReport - This item is a standing item on the
agenda to allow for an update and report on the MMOW program.
E. Facilities Update — Current &_Future/New -- This item is a standing item on
the agenda to allow for updates from staff and feedback from the Commission
on current and future facility needs, improvements and maintenance.
2. Agenda Item No. 3A. Consent: Approval_ of the July 13 2010 Or ular Senior Adviso
Commission meeting minutes. Should you have any changes or additions to these
minutes, please include it as part of the motion during the meeting.
3. Agenda Item No. 4. Public Forum — This is the public's opportunity to address the
Commission about non -agenda items. During this proceeding it is important that the
Commission not deliberate (discuss among yourselves) or take action on any item
brought up at this time. The Commissions' options during this topic are 1) to listen, 2)
ask questions and respond to the presenter only, 3) request staff to look into the
issue and report back to the Commission and/or 4) request that the Chair put the
item on a future agenda for the Commission to discuss or consider.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Date - August 10, 2010
Page 2of2
4. Aaenda Item No. 5A. Consider: Recommendation on pr000sed FY 2010-11 General
Fund Budget for Senior Services - Staff will review items related to senior activities
included-in-the-p-roposed-budget-for-FY201-0--l-t-Ope-ratioTTat cvstsproposed-for
FY2010-11 include continued funding for Metroport Meals on Wheels ($12,600) and
Call a Ride Southlake ($12,000), attendance at a national training program for the
Senior Coordinator and on -going staffing and support for facility operations and
programming. Staff is also proposing approximately $9,000 in additional operational
cost for FY2010-11.
Please note, Metroport Meals on Wheels has verbally indicated to staff they may
seek an increase to $15,750 in FY10-11 from the City to cover increased cost of
meals due to expansion in participation. Recall last summer the cost of home -
delivered meals was raised from $3.00 to the actual cost of the meal not to exceed
$5.50 per person and in February 2010, the cost of the senior center luncheon meal
increased from $3.00 to $4.00 per person.
As part of the Commission's recommendation to City Council on the proposed
FY2010-11 General Fund Budget for Senior Services, the Commission may also
wish to include their recommendation regarding MMOW's proposed funding
increase.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel free to call me.
As always, we appreciate your commitment and service to the City.
Kari Happold
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8203
Facsimile — (817) 748-8027
400 North White Chapel, Southlake, Texas 76092-6242
Chris Tribble, Director of Community Services, 817-748-8021, (ctrlbble@_J
Liz Garvin, Senior Services Coordinator, 817-748-8398, (egarvin@_j
Candice Sanders, Assistant to the Director, 817-748-8311, (csanders@j
Karl Happold, Deputy Director of Community Services, 817-748-8018, (khappold@_j
Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184; (larpenter@_j
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
SENIOR ADVISORY COMMISSION: Tuesday, August 10 2010
LOCATION: Senior Activities Center
307 Parkwood Dr
Southlake, Texas 76092
TIME: 1:00 P.M.
REGULAR SESSION:
1. Call to Order
2. ADMINISTRATIVE COMMENTS/REPORTS:
A. City Council Member Brandon Bledsoe
B. CARS Report
C. Southlake Senior Activities Report
D. Metroport Meals on Wheels Report
E. Facilities Update — Current & Future/New
CONSENT AGENDA:
All items listed below are considered to be routine by the Senior Advisory
Commission and will be enacted with one motion. There will be no separate
discussion of items unless a Commission member or citizen so requests, in which
event the item will be removed from the general order of Business and considered in
its normal sequence.
3. Consent
A. Approval of the July 13, 2010 regular Senior Advisory Commission
meeting minutes.
REGULAR AGENDA:
4. Public Forum
r_ 1
A. Recommendation on proposed FY 2010-11 General Fund Budget for
Senior Services
6. Discussion: No items this meeting
7. Other Items: No items this meeting
Senior Advisory Commission
Meeting Date — August 10, 2010
Page 2 of 2
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hail,-1400-Main Street, 5outhlake, Texas, on August 6, 2010 by 5:00-p.m. pursuant to
Chapter 551 of the Texas Government Code.
IT.ori Payne, TR /�^al�r �
City Secretary' qn
If you plan to attend this pub�p meting and/aveta disability that requires special needs, please
advise the City Secretary 48 %prsifradv6ce.- 817.748,8016 reasonable accommodations will be
made to assist you. °aAs�g�B��ce a
UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
1 Senior AdvlsoDL Commission Meeting:
2 July 13, 2010
3
4__L0_CAT1_GNa So_uthtake_SeniorActivities Cen er
5 307 Parkwood Dr
6 Southlake, Texas
7
8 Members Present: David Baltimore, Chair; Dick McCauley, Vice Chair; Charlie Boyd,
9 Pat Burnett, Jean Boland and Marge Kyle
10
11 Board Members Absent: Craig Hayes and Nancy Sporn, Secretary
12
13 Staff Members Present: Kari Nappold, Deputy Director of Community Services and Liz
14 Garvin, Senior Services Coordinator
15
16 Guests. Al Zito, City Council Member Place 4; Bernie McCauley, liaison, Steering
17 Committee; Roderick Page, DPS Community Initiatives Officer; and Mary King and
18 Darla Fowler, MMOW
19
20 REGULAR SESSION
21
22 Agenda Item No. 1. Call to Order - The meeting was called to order by Chairman
23 Baltimore at 1:02 p.m.
24
25 REPORTS
26
27 Agenda Item No. 2. Administrative Comments
28
29 A. City Council Member Al Zito - Council member Zito addressed the
30 Commission and responded to questions about current projects including
31 the FM 1709 median project, gas well applications, the multipurpose
32 facility stakeholder workshops, joint use projects, improvements to
33 Bicentennial Park and North Park and the annual budget process.
34
35 A vacancy in Senior Advisory Commission Place 8/Alternate #1 will be
36 addressed when the City Council makes their annual board appointments
37 in August.
38
39 B. CARS Report - Dick McCauley presented the monthly CARS report.
40 CARS continues to have record -breaking months with 49 more riders this
41 June than in 2009. Ridership is expected to exceed last year's ridership by
42 end of August. There are 25 approved drivers available. A CARS
43 advertisement insert will be included in next month's water bills, which will
Minutes of the July 13, 2010 Senior Activities Commission
Page 1 of 3
3A - 1
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
1 be distributed to over 9,900 homes. CARS will interview three new board
2 applicants at their August 23 meeting. The bylaws have been undated
3 including operations guidelines for both users and drivers. CARS is also
4 investigating _utilizing the-Harkins-Theotr�-co.mmunity-services-messages
5 to get its message to the local public.
6
7 C. Southlake Senior Activities Report - Senior Services Coordinator Garvin
8 provided the activities report. Overall participation is down slightly over the
9 last four weeks due to the hot weather and vacations. A free concert band,
10 New Horizons Band, has been booked to play at an upcoming event.
11 Plans are being finalized for the annual Senior Sock Hop, August 7- at
12 Southlake Town Hall.
13
14 D. Metroport Meals on Wheels Report - Mary King presented the MMOW
15 report. MMOW had a very successful annual golf tournament fundraiser.
16 SAC members were invited to attend the MMOW renovation Open House
17 on September 9, 2010 at 4:30 p.m. for ribbon cutting and open house at
18 5:00 p.m. Darla King presented the upcoming luncheon schedule. Seniors
19 were asked to start thinking about suggested themes for this year's
20 Christmas dinner.
21
22 E. Facilities Update -Current and Future/New -- Deputy Director Happold
23 presented information this item. The cabinets in the small room have been
24 painted and hardware installed. Staff will provide two additional fabric
25 choices for the valances at the next meeting for the Commission to vote
26 on their preference of four selections. Any issues in-house should be
27 presented directly to Liz to handle. A cedar fence cover will be erected in
28 the fall to put the trash cans in and off the patio.
29
30 CONSENT AGENDA
31
32 Aaenda Item No. 3A. Armroval of the minutes from the regular Senior Advisory
33 Commission Meetin .tune 8 2010
34
35 A motion was made to accept the June 8, 2010 meeting minutes as written.
36 Motion: McCauley
37 Second: Boland
38 Ayes: Baltimore, Burnett, Boland, Boyd, Kyle and McCauley
39 Nays: None
40 Abstention: None
41 Vote: 6-0
42 Motion carried.
43
Minutes of the July 13, 2010 Senior Activities Commission
Page 2 of 3
3A-2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
1 REGULAR AGENDA
2
3 Agenda Item No. 4. Public Forum -- Roderick Page, DPS Community Initiatives Officer,
4 ex#ended-an-invitation i : AC meioipate-hitho-next-Citizens-Aca6eM, a
5 six week program beginning September 7, 2010. Max Krugler, representative of NBS
6 Partners, addressed the Commission and handed out literature regarding a private-
7 public multipurpose facility and offered an overview of his proposal.
9
10
- 11
12
13
14
15
16
17
18
19
20
21
22
23
Agenda Item No. 5A. Consider: Cancellation of August 10 2010 SAC meetin - The
Commission briefly discussed this item and agreed not to cancel the August meeting.
A motion was made to hold the regular Senior Advisory Commission
the second Tuesday of the month at 1:00 p.m. in August.
Motion: McCauley
Second: Boland
Ayes: Baltimore, Burnett, Boland, Boyd, Kyle and McCauley
Nays: None
Abstention: None
Vote: 6-0
Motion carried.
Agenda Item No. 8.Ad'ournment.
meeting as usual,
24 A motion was made and unanimously approved to adjourn the meeting at 2:25 p.m.
25
Motion:
Boyd
26
Second:
Boland
27
Ayes:
Baltimore, Burnett, Boland, Boyd, Kyle and McCauley
28
Nays:
None
29
Abstention:
None
30
Vote:
6-0
31
Motion carried.
32
33
34
35
36
37
38
39
40
41
42
David Baltimore, Chair
Kari Happold, Deputy Director, Community Services
A recording of this meeting may be requested in the Office of the City Secretary.
Minutes of the July 13, 2010 Senior Activities Commission
Page 3 of 3
3A-3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
LAKE
MEMORANDUM
July 6, 2010
. S eniorAdvisory Commissio
FROM: Kari Happold, Deputy Director of Community Services
SUBJECT: Recommendation on proposed Fiscal Year 2010-11 General
Fund Budget for Senior Services
Action Requested: Senior Advisory Commission discussion and
recommendation of the proposed Fiscal Year 2010-11
Community Services Division Annual General Fund budget
relating to senior services.
Background
Information: For the past several months, City staff has been compiling
research and formulating the FY 2010-11 Annual Budget for
the Community Services division. Each year, the items
relating to senior activities included in the proposed budget
are presented to the Senior Advisory Commission for review
and recommendation.
Staff has completed an initial review session with the Budget
Review Team. The proposed budget remains subject to final
review by the City Manager. The City Council will consider
all departmental budgets as a part of the annual budget
process.
Staff is proposing approximately $9,000 in additional
operational costs for upcoming fiscal year. Included within
the proposed operational budget are such items as
continued funding for Metroport Meals on Wheels ($12,600)
and Call a Ride Southlake ($12,000), attendance at a
national training program for the Senior Coordinator, and on-
going staffing and support for facility operations and
programming.
Recently, MMOW verbally indicated to staff they may seek
an increase to $15,750 in FY10-11 from the City to cover
increased cost of meals due to expansion in participation.
Last summer, the cost of home -delivered meals was raised
to an amount not to exceed $5.50 per person and in
5A-1
Senior Advisory Commission
Meeting Date — July 13, 2010
Page 2 of 2
Financial
Considerations:
Citizen Input/
Board Review:
Legal Review:
Alternatives:
Supporting
Documents:
Staff
February 2010, the cost of the senior center luncheon meal
increased to $4.00 per person.
As part of the Commission's recommendation on the
FY2010-11 General Fund budget regarding senior services,
the Commission may also wish to make a recommendation
regarding the proposed funding increase by MMOW.
The proposed Fiscal Year 2010-11 Community Services
Division budget recognizes existing budgetary limitations
and the need to maintain and/or improve current levels of
service delivery. Approved budget allocations for FY 2010-
11 Community Services Division budget will be effective
October 1, 2010.
Staff has developed
Division Budget with
Council strategic focus
wide facility plans.
Not applicable.
e proposed Community Services
consideration being given to the
areas and on -going review of city -
Input towards the preliminary proposed Fiscal Year 2010-11
Community Services Division Budget as desired.
Not applicable.
Recommendation: Senior Advisory Commission discussion and
recommendation of the proposed Fiscal Year 2010-11
Community Services Division Annual General Fund Budget
relating to senior services.
5A - 2
The City Needs YOUR Suggestion to Name a
New City Park!
The City is asking residents to suggest names for a new city park planned on
Dove Roa,st east of-D�i►r C a7z pe/ Bou ems. The park is currently known as
North Park and is a 19.5 acre park situated in a pastoral setting. When complete,
the park will have three lighted lacrosse fields, a playground, concession stand,
restrooms, a pond and trails. Construction is expected to start next year and finish
by December 2011. Guidelines do apply. See the Guidelines below for specific
information for how parks and other city facilities may be named.
Help the City find a creative and descriptive name for its newest park! For your
convenience, use the Submittal Form on the back of this note.
For more information, contact the Community Services Department at
lcar ente ci. southlake. tx. us or 817.748.8184.
Deadline for entries is Friday, August 27, 2010.
GUIDELINES FOR NAMING PARK OR FACILITY
A park and recreation facilities may be named for outstanding and/or predominate physical
characteristics or ecological features of the land such as:
■ Streams, lakes and creeks
■ Landmark significance
■ Historical significance
■ Street name identity
■ The subdivision in which the park property is located
■ Based on the activity, event or function of the park
A park facility may be named for any group or individual who has made exceptional
contributions to the City
A park facility may be named in honor of a deceased local, state, national figure(s)
■ There shall be a waiting period of one or more years prior to the naming of a park in
honor of a deceased local, state or national figure(s)
■ The renaming of a park facility, which has been. previously named after an individual,
is prohibited unless compelling circumstances arise whereby consideration to a
change is appropriate
■ No park shall be given the same name as an existing school site, or public facility, except
where the sites abut one another
Components or areas within a park or recreation facility may be given a name which is
different than the park or recreation facility. Such components or areas may include, but not
limited to, gardens, playgrounds, athletic fields, structures, and meeting rooms.
SUBMISSION FORM FOR PROPOSED PARK & RECREATION FACILITY NAMES
(PLEASE PRINT)
NT'IR-E-O-RM-MUST-BE-COMP--LE-COMP--IUCOMP-LET-EN_T_RIES-ARE NOTJ C EPA EC3
Proposed Park and Recreation Facility
Name:
Please include a brief explanation (on a separate sheet of paper if necessary) to support
your proposal. The explanation should contain the reason for the proposed name and
evidence of community support for the proposed name. If a petition is submitted, the
petition must state the intent and include printed names, signatures, addresses; zip
codes and telephone numbers of each signer as proof of residence.
Date Submitted:
Address:
City:
Home
Telephone:
Email:
State
Names will be reviewed and considered
recommendation given to City Council. No
satisfaction for helping your community!
us
Work Telephone:
by the Parks & Recreation board and a
prizes offered for the selected name - just
Please submit your proposal to: City of Southlake Community Services Department
Attn: Park Name
400 North White Chapel Blvd.
Southlake, Texas 76092
Fax: 817-748-8027
Email: Icar enter ci.southlake.tx.us
SUBMITTALS MUST BE POSTMARKEDIEMAILED BY Friday, August 27, 2010.
Please contact the Community Services Department at (817) 748-8019 if you have any
questions.
THANK YOU FOR YOUR INTEREST.
Revised December 15, 2009