2010-07-13 SAC PacketCITY OF
SOUTHLAKE
MEMORANDUM
July 1, 2010
TO: Senior Advisory Commission
FROM: Kari Nappold, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, July 13, 2010 at 1:00 p.m.
1. Agenda Item No. 2. Administrative Comments/Reports:
A. City Council Member All Zito — Chairman Baltimore has invited City Council
member Al Zito to attend the meeting to provide an update on current issues
with the city.
B. CARS Report— This item is a standing item on the agenda to allow for an
update and report on the CARS program.
C. Southlake Senior Activities Report- This item is a standing item in order for
the Commission members to receive information about monthly events and
activities.
D. Metroport Meals on Wheels Repo r[ - This item is a standing item on the
agenda to allow for an update and report on the MMOW program.
E. Facilities Update — Current & Future/New — This item is a standing item on
the agenda to allow for updates from staff and feedback from the Commission
on current and future facility needs, improvements and maintenance.
2. Agenda Item No. 3A. Consent: Approval of the June $ 2010 regular Senior Adviso
Commission meeting minutes. Should you have any changes or additions to these
minutes, please include it as part of the motion during the meeting.
3. Agenda Item No. 4. Public Forum — This is the public's opportunity to address the
Commission about non -agenda items. During this proceeding it is important that the
Commission not deliberate (discuss among yourselves) or take action on any item
brought up at this time. The Commissions' options during this topic are 1) to listen, 2)
ask questions and respond to the presenter only, 3) request staff to look into the
issue and report back to the Commission and/or 4) request that the Chair put the
item on a future agenda for the Commission to discuss or consider.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Date — July 13, 2010
Page 2 of 2
4. Agenda Item No. 5. Consider — The Commission will decide whether to cancel the
regular scheduled Senior Advisory Commission meeting on August 10, 2010.
5. A ends Item No. 7A. Other Items: Stakeholder Workshop and Open House — The
next step in the Feasibility Study is a Stakeholder Workshop Wednesday, July 21,
2010 from 2:30 — 5:00 p.m. and a public "Open House" meeting 6:00 — 8:00 p.m.
in the DPS Headquarters (Training Rooms A & B) located at 600 State Street off
Carroll Avenue. All members of the Southlake Arts Council, APEX Arts League,
Library Board, Parks Board, SPDC and Senior Advisory Commission are
encouraged to attend. Please RSVP to Candice Sanders at
csanders@ci.southlake;tx.us or 817.748.8311 if you plan to attend either of these
meetings.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel free to call me.
As always, we appreciate your commitment and service to the City.
Kari Happold
STAFF CONTACT INFORMATION.
Telephone -- (817) 748-8203
Facsimile — (817) 748-8027
400 North White Chapel, Southlake, Texas 76092-6242
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@j
Liz Garvin, Senior Services Coordinator, 817-748-8398, (lgarvin@_j
Candice Sanders, Assistant to the Director, 817-748-8311, (csanders@_)
Karl i-lappold, Deputy Director of Community Services, 817-748-8018, (khappold@_j
Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184, (lcarpenter@_j
City of Southlake values:
Integrity + Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
SENIOR ADVISORY COMMISSION: Tuesday, July 13, 2010
LOCATION: Senior Activities Center
307 Parkwood Dr
Southlake, Texas 76092
TIME: 1:00 P.M.
REGULAR SESSION:
1. Call to Order
2. ADMINISTRATIVE COMMENTS/REPORTS:
A. City Council Member Al Zito
B. CARS Report
C. Southlake Senior Activities Report
D. Metroport Meals on Wheels Report
E. Facilities Update — Current & Future/New
CONSENT AGENDA:
All items listed below are considered to be routine by the Senior Advisory
Commission and will be enacted with one motion. There will be no separate
discussion of items unless a Commission member or citizen so requests, in which
event the item will be removed from the general order of business and considered in
its normal sequence.
3. Consent
A. Approval of the June 8, 2010 regular Senior Advisory Commission
meeting minutes.
REGULAR AGENDA:
4. Public Forum
5. Consider:
A. Cancellation of August 10, 2010 SAC meeting
6. Discussion: No items this meeting
7. Other Items:
Senior Advisory Commission
Meeting Date — July 13, 2010
Page 2 of 2
A. Stakeholder Workshop and Open House
8. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on July 9, 2010 by 5:00 p.m. pursuant to Chapter
551 of the Texas
Government Code.
UTH
/ / paeuneeaetr:rx:.
Lori Payne, TRMC m po°
City Secretary
`U ^C')
If you plan to attend this publi�jne2ijgng an l;L4!avjFa disability that requires special needs, please
advise the City Secretary 48 ho* irwV nce et 817.748.8016 reasonable accommodations will be
made to assist you. ,141Y,e1110"
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UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
Senior Advisory Commission Meeting:
June 8, 20'10
LOCATION: Southlake Senior Activities Center
307 Parkwood Dr
Southlake, Texas
Members Present: David Baltimore, Chair; Dick McCauley, Vice Chair; Charlie Boyd,
Pat Burnett, Jean Boland, Craig Hayes, Marge Kyle, and Nancy Sporn, Secretary
Board Members Absent: None
Staff Members Present: Kari Happold, Deputy Director of Community Services and Liz
Garvin, Senior Services Coordinator
Guests: Bernie McCauley, liaison, Steering Committee; Rebecca Barksdale,
Community Outreach Coordinator from Commissioner Gary Fickes' office; and Mary
King and Darla Fowler, MMOW
REGULAR SESSION
Agenda Item No. 1. Call to Order — The meeting was called to order by Chairman
Baltimore at 1:10 p.m.
*61
Agenda Item No. 2. Administrative Comments
A. CARS Report — Dick McCauley presented the monthly CARS report.
CARS is now listed on the City of Southlake website. A dinner was held
for the volunteer drivers and 17 people attended. More drivers are
needed. Channel 5 NBC did a story on CARS and it is available on their
website.
B. Southlake Senior Activities Report — Nancy Sporn presented the activities
report. In the future this report will be given by Bernie McCauley, the new
liaison from the Steering Committee. Karl Happold and Liz Garvin will tour
senior facilities in Hurst, Flower Mound and Plano. Pat Burnett provided
information on activities in the surrounding senior centers. Pat Burnett will
present the quarterly report at the next City Council meeting.
Minutes of the June 8, 2010 Senior Activities Commission
Page 1 of 3
3A - 1
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
1 C. Metroport Meals on Wheels Repo — Darla Fowler and Mary King
2 presented the MMOW report. MMOW is having their annual golf
3 tournament fundraiser. The MMOW facilities in Roanoke are being
4 renovated.
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6 D. Facilities Update -Current and Future/New — The Senior Center will be
7 getting valances and not drapes. Twenty chairs have been purchased for
8 the facility and eventually the facility will have 75 new chairs. Ms. Garvin
9 circulated a memo from Jeff Parrack, the city's building maintenance
10 supervisor, regarding the lighting issue at the Center which indicated the
11 lighting is adequate; however, floor lamps or sconces may be added. The
12 Commission agreed that sconces would be the preferred choice. The
13 cabinets in the small room still need to be painted. It was suggested that
14 some seniors should volunteer to do the painting. Ms. Happold talked
15 about the new feasibility study which will include the Gateway Church or a
16 new structure. Deputy Directors Happold and McGeath toured other
17 community facilities in Colorado that the consultants are involved with.
18 Additional council members and staff will tour the facilities in the near
19 future. A facilities feasibility study stakeholders meeting is being planned
20 in August; details will be distributed to the Commission when they are
21 available.
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23 E. Proiects List p — The Commission discussed the remaining items on
Update ,
24 the "to do" list. They also discussed the pros and cons of having draperies
25 at the Center and reviewed the sample draperies. The Commission
26 agreed the number one priority was to get new, more comfortable chairs.
27 A consultant will visit the Gateway Church to make recommendations on
28 the feasibility of the facility. Senior Center Coordinator Liz Garvin and
29 Deputy Director Kari Happold plan to visit other senior centers in the area.
30 Dick McCauley recommended reinstating greeters at the door. Chair
31 Baltimore asked about getting a spreadsheet on other senior center
32 facilities in the area. Dick will continue to work on the minibus.
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34 CONSENT AGENDA
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36 A ends Item No. 3A. Approval of the minutes from the regular Senior Adviso
37 Commission Meeting May 11, 2010
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39 A motion was made to accept the May 11, 2010 meeting minutes as written.
40 Motion: McCauley
41 Second: Boyd
42 Ayes: Baltimore, Burnett, Boland, Boyd, Hayes, Kyle, McCauley and Sporn
43 Nays: None
Minutes of the June 8, 2010 Senior Activities Commission
Page 2 of 3
3A-2
City of Soufhlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
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UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
Abstention: None
Vote: 8-0
Motion carried.
REGULAR AGENDA
Agenda Item No. 4. Public Forum — Rebecca Barksdale, Community Outreach
Coordinator from Commissioner Gary Fickes' office, spoke about some of the activities
of the County Commission office. A Senior Expo will be held October 1, 2010 and flyers
were distributed. The County Newsletter will be focusing more on senior issues; several
Commission members signed up to receive it via email.
There was some discussion on how to welcome new members. Several ideas were
presented.
Agenda Item No. 5. Consider Agenda Item No. 6. Discussion and Agenda Item No. 7.
Other Items -- There were no items for this meeting.
Agenda Item No. 8.Ad'ournment.
A motion was made and unanimously approved to adjourn the meeting at 2:25 p.m.
Motion: McCauley
Second: Sporn
Ayes: Baltimore, Boland, Boyd, Burnett, Hayes, Kyle, McCauley and Sporn
Nays: None
Vote: 8-0
Motion carried.
David Baltimore, Chair
Kari Happold, Deputy Director, Community Services
A recording of this meeting may be requested in the Office of the City Secretary.
Minutes of the June 8, 2010 Senior Activities Commission
Page 3 of 3
3A-3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork