2010-05-11 SAC PacketCITY OF rrr II
MEMORANDUM
May 6, 2010
TO: Senior Advisory Commission
FROM: Kari Happold, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, May 11, 2010 at 1:00 p.m.
Agenda Item No. 2. Administrative Comments/Reports:
A. DPS Overview Presentation — DPS Community Initiatives Officer Renni Burt
will provide an informative presentation about safety issues in the community
and the free prevention and educational programs offered by the DPS
Community Initiatives Division to aid people in recognizing and anticipating a
crime risk and how to reduce or remove the risk.
B. CARS Report— This item is a standing item on the agenda to allow for an
update and report on the CARS program.
C. Southlake Senior Activities Repo This item is a standing item in order for
the Commission members to receive information about monthly events and
activities.
D. Metroport Meals on Wheels Report - This item is a standing item on the
agenda to allow for an update and report on the MMOW program.
E. Facilities Update — Current & Future/New — This item is a standing item on
the agenda to allow for updates from staff and feedback from the Commission
on current and future facility needs, improvements and maintenance.
F. Projects List Update -- This item is a standing item on the agenda to allow
discussion about housekeeping and operation items at the Senior Center that
are identified by the Commission or staff.
G. Safety Town Park Ground Breaking Ceremony — The Senior Advisory
Commission is invited to attend a special ceremony to kick off construction of
Southlake's Safety Town, Friday, May 14 at 9:00 a.m. at 201 Randol Mill
Avenue. On site parking is limited but ample parking is available at the
Albertson's Store parking lot at 2201 West Southlake Boulevard. Free shuttle
service will be available to and from the ceremony location beginning at 8:00
a.m. Please mark your calendars and join us!
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability + Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Date — May 11, 2010
Page 2 of 2
2. Agenda Item No. 3A. Consent: Approval of the April 13 201 q re ular Senior
vlsory Commis
sion meeting minutes. Should you have any changes or additions
to these minutes, please include it as part of the motion during the meeting.
3. Agenda Item No. 4. Public Forum — This is the public's opportunity to address the
Commission about non -agenda items. During this proceeding it is important that the
Commission not deliberate (discuss among yourselves) or take action on any item
brought up at this time. The Commissions' options during this topic are 1) to listen, 2)
ask questions and respond to the presenter only, 3) request staff to look into the
issue and report back to the Commission and/or 4) request that the Chair put the
item on a future agenda for the Commission to discuss or consider.
4. Agenda Item No. 6. Consider and Agenda Item No. 6. Discussion -- There are no
items on this agenda to consider or discuss.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. if you have any questions prior to the meeting, please feel free to call me.
As always, we appreciate your commitment and service to the City.
Kari Happold
STAFF CONTACT INFORMATION;
Telephone — (817) 748-8203
Facsimile — (817) 748-8027
400 North White Chapel, Southlake, Texas 76092-6242
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@j
Liz Garvin, Senior Services Coordinator, 817-748-8398, (lgarvin@_j
Candice Sanders, Assistant to the Director, 817-748-8311, (csanders@,j
Kari Happold, Deputy Director of Community Services, 817-748-8018, (khappold@_j
Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184; (Icarpenter@_j
Parks and Recreation Mission
To provide and support abundant, safe, and well -maintained park land and trails; offer progressive social and cultural
opportunities, and implement recreational and educational programs that collectively enrich the lives of all patrons.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF'"�'ui j
SOU 1 1 I<LAKE
SENIOR ADVISORY COMMISSION: Tuesday, May 11, 2010
LOCATION: Senior Activities Center
307 Parkwood Dr
Southlake, Texas 76092
TIME: 1:00 P.M.
REGULAR SESSION:
1. Call to Order
2. ADMINISTRATIVE COMMENTS/REPORTS:
A. DPS Overview Presentation
B. CARS Report
C. Southlake Senior Activities Report
D. Metroport Meals on Wheels Report
E. Facilities Update — Current & Future/New
F. Projects List Update
G. Safety Town Park Ground Breaking Ceremony
CONSENT AGENDA:
All items listed below are considered to be routine by the Senior Advisory
Commission and will be enacted with one motion. There will be no separate
discussion of items unless a Commission member or citizen so requests, in
which event the item will be removed from the general order of business and
considered in its normal sequence.
3. Consent
A. Approval of the April 13, 2010 regular Senior Advisory Commission
meeting minutes.
REGULAR AGENDA:
4. Public Forum
5. Consider: There are no items for this agenda
6. Discussion: There are no items for this agenda
7. Other Items: No items this agenda
8. Adjournment
Senior Advisory Commission
Meeting Date — May 11, 2010
Page 2 of 2
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin Boards at Town
Hall, 1400 Main Street, Southlake, Texas, on May 7, 2010 at 5:00 p.m. pursuant to
Chapter 551 of the Texas Government Code.
4.11 'W'T
-- , I Mr I-, I!\IYt\!I(1
City Secretary
If you plan to attend this public 60
the City Secretary 48 hours in adva
assist you.
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s a disability that requires special needs, please advise
748.8016 reasonable accommodations will be made to
CITY OF
SOUTHLAKE
MEMORANDUM
May 6, 2010
TO: Senior Advisory Commission
FROM: Kari Happold, Deputy Director of Community Services
SUBJECT: Projects List Update
Action Requested: Informational item as needed; no voting action is required by the
Commission. This is an opportunity for the Commission and staff to
provide updates and feedback regarding issues and requests affecting
the operation of the Center.
Background
Information: These items were reviewed at the April 13, 2010 SAC meeting:
• Curtains - Samples installed -- Paint instead?
• Room Dividers - Budget item — Getting quote
• Tint on Door - On work order
• Lighting in New Addition — Budget item
• Pergola -- Budget item — Fencing instead
These items were added to list during April meeting:
• Painting Cabinets in small room -on work order
• Chairs -- Budget item
Financial
Considerations: Any associated costs to complete these items may be handled in the
department's general fund budget as approved.
Strategic Link: Not Applicable
Citizen Input/
Board Review: Senior Advisory Commission reviewed at April 13, 2010 and March 9,
2010 meetings.
Legal Review: None
Alternatives: Any commentary as appropriate.
Supporting
Documents: None
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability + Commitment to Excellence ♦ Teamwork
2F-1
Senior Advisory Commission
Meeting Date — May 10, 2010
Page 2 of 2
Staff
Recommendation: No Commission action required.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2F - 2
You,r
FridaY, MaY 14,2010
r oo am.
Safety Town Park
2ol Randol Mill Avenue, Southlake, Texas
Due to limited parking, continuous shuttle service tvill be
Prouided f ,oni theAlbertson's Parking Lot at 22Col West
Southlake Boulevard beginning at 8. oo am.
For more information, please call 817748.8349
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UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
Senior AdlyisoEy Commission Meeting:
April 13, 2010
LOCATION: Southlake Senior Activities Center
307 Parkwood Dr
Southlake, Texas
Members Present: David Baltimore, Chair; Dick McCauley, Vice Chair; Pat Burnett,
Jean Boland, Craig Hayes, Marge Kyle, and Nancy Sporn, Secretary
Board Members Absent: Charlie Boyd
Staff Members Present: Kari Happold, Deputy Director of Community Services; Liz
Garner, Senior Services Coordinator; and Candice Sanders, Assistant to the Director
Guests: Calleyne Benson, representative from The Carlyle at Stonebridge Park
REGULAR SESSION
Agenda Item No. 1. Calf to Order — The meeting was called to order by Chairman
Baltimore at 1:02 p.m.
Agenda Item No. 6A. Discussion: Presentation by Joy Blue about The Carlyle at
Stonebridge Park — This item was moved up on the agenda.
Calleyne Benson, representative from The Carlyle at Stonebridge Park, presented
information about The Carlyle, which is a recently opened skilled nursing and
rehabilitation facility in Southlake. The Carlyle would like to be an ongoing sponsor at
SAC and mentioned a wish list.
Agenda Item No. 2. Administrative Comments
A. Senior Advisory Commission Terms Expire — Terms for six (6) SAC
members are expiring in May. Anyone who would like to continue on the
Commission must fill out an application and submit it to the City Secretary
for approval by the City Council.
B. CARS Report -- Dick McCauley presented the monthly CARS report that
was distributed during the meeting. For the year ending March 31, 2010,
ridership was up by 26%. There were 164 rides in March. A strategic plan
has been submitted to Pilar Schank. CARS will hold a reception for drivers
at the Watermere Retirement Village.
C. Southlake Senior Activities Report --- Nancy Sporn reported on the
following activities: Two movies were shown in March and there will be
Minutes of the April 13, 2010 Senior Activities Commission
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UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
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movies shown in April. Bridge is held twice a week and well attended.
Duplicate bridge is growing. There was a book review in March and April.
A "Lunch and Learn" meeting was held in March. Art lessons started on
April 5. The Center will offer dinner and the Artisan Theater during April.
The Starlight Ball was a huge success and a big thank you should go to
the Recreation Department for their help.
D. Metro art Meals on Wheels Report .._ Darla Fowler discussed the meals
she is planning for the coming weeks. Mary King had the report and she
was delayed and missed the meeting.
E. Facilities Update -Current and Future/New — This is a standing item to
allow for updates from staff and feedback from the Commission on current
and future facility needs, improvements and maintenance. Chair Baltimore
brought up the possibility of using the small room for computer lessons.
He also asked the City about buying Deep Freeze software for the laptops
that may be used.
F. Proiects List Update — Kari Happold reported the following items and their
status:
• Magnet Board for Names Tags — completed
• Curtains — samples installed, more samples will be obtained
• Room Dividers — budget item — getting quote
• Coat Rack -- on order
• Tint on Door — work order
• Lighting in New Addition — budget item
• Shed Dismantle —completed
• Pergola — budget item — maybe fencing instead
• Handrail from parking lot — work order
• Patio power wash — completed
• Plants — completed
• Painting Cabinets in small room — added to list
G. Volunteers for Senior AdvisorV Commission Reports to City Council — SAC
reports are given quarterly to the City Council. Volunteers are needed for
presentations at the June 15, September 21 and December 21, 2010
meetings. Chair Baltimore will give the report on April 20 and Pat Burnett
volunteered to handle the report on June 15. The Commission tabled
assignments for the September and December reports to be considered at
a future meeting following the City Council appointments of the boards
and commissions.
Minutes of the April 13, 2010 Senior Activities Commission
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CONSENT AGENDA
A ends Item No. 3A. Approval of the minutes from the regular Senior Advisory
Commission Meeting March 9, 2010
A motion was made to recommend the approval of the March 9, 2010 meeting minutes.
Motion: McCauley
Second: Boland
Ayes: Baltimore, Burnett, Boland, Kyle, McCauley and Sporn
Nays: None
Abstention: Hayes
Vote: 6-0-1
Motion carried.
REGULAR AGENDA
A ends Item No. 4. Public Forum — There was no one present to address the
Commission at this meeting.
Agenda item No. 5A. Consider -- There were no items for this meeting.
A ends Item No. 6A. Discussion: Presentation by Joy Blue about The Carlyle at
Stonebridge Park — This item was held following the Call to Order.
Agenda Item No. 7. Other Items — There were no items for this meeting.
Agenda Item No. 8.Ad'ournment.
A motion was made and unanimously approved to adjourn the meeting at 2:00 p.m.
Motion: McCauley
Second: Boland
Ayes: Baltimore, Boland, Burnett, Hayes, Kyle, McCauley and Sporn
Nays: None
Vote: 7-0
Motion carried.
David Baltimore, Chair
Kari Happold, Deputy Director, Community Services
A recording of this meeting may be requested in the Office of the City Secretary.
Minutes of the April 13, 2010 Senior Activities Commission
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