2010-04-13 SAC PacketCITY OF
SOUTHLA E
MEMORANDUM
April 5, 2010
TO: Senior Advisory Commission
FROM: Kari Happold, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, April 13, 2010 at 1:00 p.m.
Please note the meeting will be held at the usual time and location — Tuesday, April 13,
2010 at 1:00 p.m. in the Senior Activity Center.
1. Agenda Item No. 2. Administrative Comments/Re orts:
A. Senior Advisoa Commission Terms Expire — Terms for the following Senior
Advisory Commission members will expire in May; however, members will
continue to serve on the Commission until the City Council makes the new
appointments, which may be in June or July.
Jean Boland
Place 1
Patricia Burnett
Place 2
Charles F. Boyd
Place 3
Nancy Sporn
Place 5
Dick McCauley
Place 6
Craig Hayes
Alternate 2
The Council will also make an appointment to fill the unexpired term left by
Cleta Pierce (Alternate 1).
If you are interested in reapplying to serve on the Senior Advisory
Commission or serve on one of the other City boards and committees, please
complete an Application for Appointment and submit it to the Office of the City
Secretary, 1400 Main Street, Suite 270, Southlake, Texas 76092 or Fax
817.748.8270. A hard copy of an Application is included in your packet for
your convenience,
B. CARS Report— This item is a standing item on the agenda to allow for an
update and report on the CARS program.
C. Southlake Senior Activities Report- This item is a standing item in order for
the Commission members to receive information about monthly events and
activities.
D. Metroport Meals on Wheels Report - This item is a standing item on the
agenda to allow for an update and report on the MMOW program.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Date — April 13, 2010
Page 2 of 3
E. Facilities Update — Current & Future/New — This item is a standing item on
the agenda to allow for an update from staff and feedback from the
Commission on current and future facility needs, improvements and
maintenance.
F. Projects List Update — This item will allow staff to provide an update on the list
of housekeeping and operation items identified by the Commission at the
March meeting. Some of the items discussed at that meeting included: a
magnet board for name tags, curtains, room dividers, coat rack, tint on the
door, lighting in building's new addition, dismantling of the shed, construction
of a pergola, a handrail from the parking lot, patio power wash and plants.
G. Volunteers for SAC Reports to City Council — Volunteers are needed to
provide SAC reports to City Council during the remainder of 2010. Please see
the list in your packet of meeting dates and let staff know at the SAC meeting
Tuesday which date(s) you would like to volunteer to present the Senior
Advisory Commission Report to City Council. The presentations are brief, less
than three minutes, and staff provides notes to assist with the oral report.
2. Agenda Item No. 3A. Consent: Approval of the March 9 2010 re ular Senior
Adviso Commission meeting minutes. Should you have any changes or additions
to these minutes, please include it as part of the motion during the meeting.
3. Agenda Item No. 4. Public Forum -- This is the public's opportunity to address the
Commission about non -agenda items. During this proceeding it is important that the
Commission not deliberate (discuss among yourselves) or take action on any item
brought up at this time. The Commissions' options during this topic are 1) to listen, 2)
ask questions and respond to the presenter only, 3) request staff to look into the
issue and report back to the Commission and/or 4) request that the Chair put the
item on a future agenda for the Commission to discuss or consider.
4. Agenda Item No. 6A. Discussion: Presentation by Joy Blue about The Carlyle at
Stonebridge Park — The Carlyle at Stonebridge Park is a skilled nursing rehab and
long-term care facility. Joy Blue will make a presentation about the facility at the
SAC meeting Tuesday.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel free to call me.
As always, we appreciate your commitment and service to the City.
Karl Happold
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence + Teamwork
Senior Advisory Commission
Meeting Date — April 13, 2010
Page 3 of 3
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8203
Facsimile — (817) 748-8027
400 North White Chapel, Southlake, Texas 76092-6242
Chris Tribble, Director of Community Services, 817-748-8021, (ctdbble@___j
Candice Sanders, Assistant to the Director, 817-748-8311, (csanders@_)
Kari Happold, Deputy Director of Community Services, 817-748-8018, (khappold@_j
Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184; (larpenter@_j
Parks and Recreation Mission
To provide and support abundant, safe, and well -maintained park land and trails; offer progressive social and cultural
opportunities; and implement recreational and educational programs that collectively enrich the lives of all patrons.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF SOUT H L1" KE
SENIOR ADVISORY COMMISSION: Tuesday, April 13, 2DI O
LOCATION: Senior Activities Center
307 Parkwood Drive
Southlake, Texas 76092
TIME: 1:00 P.M.
REGULAR SESSION:
1. Call to Order
2. ADMINISTRATIVE COMMENTS/REPORTS:
A. Senior Advisory Commission Terms Expire
.B, CAFES Report
C: Southlake Senior Activities Report
D. Metroport Meals on Wheels Report
E. Facilities Update — Current & Future/New
F. Projects List Update
G. Volunteers for SAC Reports to City Council
CONSENT AGENDA:
All stems listed below, are considered to be routine by the Senior Advisory Commission
and will be enacted with one motion. There will be no separate discussion of items
unless a' Commission member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
3. Consent
A. Approval of the March 9, 2010 regular Senior Advisory Commission
meeting minutes.
REGULAR AGENDA:
4. Public Forum
5. Consider: There are no items for this agenda
6. Discussion:
A. Presentation by Joy Blue about The Carlyle at Stonebridge Park
Senior Advisory Commission
Meeting Date — April 13, 2010
Page 2 of 2
7. Other Items: No items this agenda
8. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hail,
1400 Main Street, Southlake, Texas, on April 9, 2010 by 5.00 p.m. pursuant to Chapter 551 of
the Texas Government Code. �$aa� cYcat:aa8d,��e
t grog omaaeoevi� adv
ew,
Lori Payne, TRM a
City Secretary
If you plan to attend this public m ng**Ekh�4 a disability that requires special needs, please advise
the City Secretary 48 hours in advW1811.748.8016 reasonable accommodations will be made to
assist you.
CITY OF
SOU1T HLA K-E
MEMORANDUM
March 23, 2010
TO: Senior Advisory Commission
FROM: Kari Happold, Deputy Director of Community Services
SUBJECT: Senior Advisory Commission Terns Expires
Action Requested: This item is included as a courtesy to the Commission as a reminder
that several member's terms will expire in May.
Background
Information: Terms for the following Senior Advisory Commission members will
expire in May; however, members will continue to serve until the City
Council makes the new appointments, which could be in June or July.
Jean Boland
Place 1
Patricia Burnett
Place 2
Charles F. Boyd
Place 3
Nancy Sporn
Place 5
Dick McCauley
Place 6
Craig Hayes
Alternate 2
The Council will also make an appointment to fill the unexpired term
left by Cleta Pierce (Alternate 1).
If you are interested in reapplying to serve on the Senior Advisory
Commission or serve on one of the other City boards and committees,
please complete an Application for Appointment and submit it to the
Office of the City Secretary, 1400 Main Street, Suite 270,
Southlake, Texas 76092 or Fax 817.748.8270. A hard copy of an
Application is included in your packet for your convenience.
Financial
Considerations: None
Strategic Link: Not Applicable
Citizen Input/
Board Review: Not Applicable
Legal Review: None
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A - 1
Senior Advisory Commission
Meeting Date —April 13, 2010
Page 2 of 2
Alternatives: Any commentary as appropriate.
Supporting
Documents: Application for Appointment
Staff
Recommendation: No recommendation provided; this item is only for a reminder that
some Senior Advisory Commission member's terms will expire in May
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2A-2
ee ''^CITY OF19
APPLICATION FOR APPOINTMENT TO:
(name board, commission or committee)
*Use a separate application for each board appointment desired.
I►FiirT
Employer:,
Address: Voter's Registration #'
Home Phone:
Work phone: Email:_
Current and/or previous board, commission, or committee experience in the City of
Southlake:
Reason(s) for desiring to serve on this board, commission, or committee, and your opinion as
to the purpose, goals, and duties of same:
Qualifications and experience, that -would assist you in serving in this position:
Do you understand and agree that your regular attendance and active support are required
as an appointee and that noncompliance could result in removal.from the board?_
If not appointed to the specific beard or commission requested, would you be receptive to
serve on a different board?
Southlake Business Counal� Off: I would .like to represent the following business constituency:
Bank 1 Financial _ Manuf. / Distrib. Restaurant ! Local —Technology 1 Hl-Tech
Commercial Developer Marketing / P. R. Restaurant / Franchise. Prof. Service (e.g.
— Corporate / National �___ Medical _ Retail: / Local Insurance, accounting,
____. Hospitality [Hotel Realtor/ Resid. Dev. Retail 1 Franchise law
Additional information or comments:
Please return this completed form to the City Secretary's Office, Town Hall, 1400 Main Street, -Suite 270,
Southlake, Texas 76092, fax to (817) 748-8270, or email address: Inavne Mci.southlake.tx.us. Applications- are
kept on file for one (1) year. After that time it will be necessary to reapply and update the information herein if
you wish to continue to be considered for appointment.
Signature:
Date: Fon Date:2€16MMO
CITY OF
SOUTHLAKE
MEMORANDUM
April 5, 2010
TO: Parks and Recreation Board
FROM: Kari Happold, Deputy Director of Community Services
SUBJECT: Projects List Update
Action Requested: No voting action is required by the Commission for this item. This item
is included for informational purposes only to allow staff to update the
Commission about several issues at the Center.
Background
Information: At the March Senior Advisory Commission meeting, these
housekeeping items were identified by the Commission for staff to
investigate and report back to SAC regarding:
• Magnet Board for Name Tags - completed
• Curtains - samples installed
• Room Dividers - budget item
• Coat Rack - on order
• Tint on Door - on work order
• Lighting in New Addition - More than sufficient according to
standards
• Shed Dismantle - on work order
• Pergola -- budget item
• Handrail from Parking Lot - on work order
• Patio Power Wash - completed
• Plants - completed
Financial
Considerations: Any associated costs to complete these items may be handled in the
department's general fund budget as approved.
Strategic Link: Not Applicable
Citizen Input)
Board Review: Senior Advisory Commission review at March 9, 2010 meeting.
Legal Review: None
Alternatives: Any commentary as appropriate.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2F-1
Senior Advisory Commission
Meeting Date — April 13, 2010
Page 2 of 2
Supporting
Documents: None
Staff
Recommendation: No Commission action required.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability + Commitment to Excellence ♦ Teamwork
2F - 2
CITY OF
SOUTHLAKE
MEMORANDUM
April 5, 2010
TO: Senior Advisory Commission
FROM: Kari Happold, Deputy Director of Community Services
SUBJECT: Volunteers for Senior Advisory Commission Reports to City
Council
Action Requested: Senior Advisory Commission (SAC) members volunteer to
present the SAC Report to City Council during remainder of
2010.
Volunteers are needed for the following City Council meeting
dates:
June 15, 2010
September 21, 2010
December 21, 2010
It should be noted that assignments could be subject to
change if the presenter is replaced by City Council
appointments in June or July. If this occurs, SAC will bring
this item back for reassignment.
Background
Information: The City Council receives brief, oral, periodic reports from a
Senior Advisory Commission representative at designated
council meetings during the year. There are three remaining
dates in 2010 for the SAC reports that volunteers are sought
to handle.
The Report is presented during Section 3, City Manager's
Report portion, of the meeting, which usually occurs shortly
after 7:00 p.m. in the Council Chambers. Staff will provide
notes to aid the presenter with the report. In addition to the
oral report, City Council may receive a hand out highlighting
recent and future senior activities prepared by staff.
Financial
Considerations: None
2G-1
Senior Advisory Commission
Meeting Date — April 13, 2010
Page 2 of 2
Strategic Link: This item is linked to the City's Strategy Map related to the
focus areas of Partnerships and Volunteerism and meets the
corporate objectives to Promote Opportunities for
Partnerships and Volunteer Involvement.
Citizen Input/
Board Review: Senior Advisory Commission consideration at April 13, 2010
meeting.
Legal Review: NIA
Alternatives: Any commentary as appropriate.
Supporting
Documents: None
Staff
Recommendation: Senior Advisory Commission members volunteer to present
Report to City Council at designated meetings below:
June 15, 2010
September 21, 2010
December 21, 2010
2G -2
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UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
Senior Advisory Commission Meeting:
March 9, 2010
LOCATION: Southlake Senior Activities Center
307 Parkwood Dr
Southlake, Texas
Members Present: David Baltimore, Chair; Pat Burnett, Charlie Boyd, Jean Boland,
Marge Kyle, and Nancy Sporn, Secretary
Board Members Absent: Dick McCauley, Vice Chair; and Craig Hayes
Staff Members Present: Chris Tribble, Director of Community Services; Karl Happold,
Deputy Director of Community Services
Guests: Carolyn Morris, City Council member
REGULAR SESSION
Agenda Item No. 1. Call to Order — The meeting was called to order by Chairman
Baltimore at 1:00 p.m.
REPORTS
Agenda Item No. 2. Administrative Comments
A. Senior Services Coordinator Position Update — Deputy Director Happold
reviewed the progress of selecting a new senior services coordinator.
Questionnaires were sent to the final twelve candidates and the candidates
were narrowed to six and then three for interviews. Senior Advisory
Commission members Charlie Boyd, Marge Kyle, and Nancy Sporn will have
the opportunity to interview the final three candidates with city staff present.
B. CARS Repo — No report was presented. A copy of the minutes from the last
board meeting was distributed.
C. Southlake Senior Activities Report -- Nancy Sporn reported on the following
activities: Valentines Day Luncheon was rescheduled and well attended; two
movies were shown during February; two movies will be shown in March.
Baylor presented a "Learn and Lecture" on Medicare supplements. AARP has
income tax preparation on Monday's. Bridge continues twice a week. There
was an instructor to teach Zumba the first Monday in March and Zoe
continues to teach the Thursday exercise class. Several suggestions were
offered. Deputy Director Happold will work on scheduling field trips. Director
Tribble will meet with the SAC regarding activities. A committee was formed
consisting of Marge Kyle, Pat Burnett, and Nancy Sporn.
Minutes of the March 9, 2010 Senior Activities Commission
Page 1 of 3
3A-1
UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
1 D. Metroport Meals on Wheels Report -- Darla Fowler provided reports for
2 January and February.
3
4 E. Facilities Update -Current and Future/New — Items discussed included: a
5 magnet board for name tags, curtains, room dividers, coat rack, tint on the
6 door, and lighting in the new addition. The outside items discussed were:
7 dismantling of the shed, a pergola, and a handrail from the parking lot, etc.
8
9 CONSENT AGENDA
10
11 Agenda Item No. 3A. Approval of the minutes from the regular Senior Adviso
12 Commission Meeting Februa 9 2010
13
14 A motion was made to recommend the approval of Item 3A.
15 Motion: Sporn
16 Second: Kyle
17 Ayes: Baltimore, Burnett, Boyd, Boland, Kyle and Sporn
18 Nays: None
19 Abstention: None
20 Vote: 6-0
21 Motion carried.
22
23 REGULAR AGENDA
24
25 Agenda Item No. 4. Public Forum - There were no items for this meeting.
26
27 Agenda Item No. 5A. Consider -- There were no items for this meeting.
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29 Agenda Item No. 6A. Discussion: Steering Committee becoming a nonprofit 501 c 3
30 named Southlake Senior Funding, Inc. — Chair Baltimore reported about the progress
31 being made on the 501(c)3. The committee is waiting to hear from the State Comptroller
32 Office in Austin and then will apply to the IRS for tax exempt status.
33
34 Agenda Item No. 6B. Discussion: Starlight Ball Committee -- A date has been set of
35 April 10, 2010 for the Ball and a band has been secured.
36
37 Agenda Item No. 6C. Discussion: Senior Center Operating Budge — Director Tribble
38 reviewed the existing operating budget for the Senior Center.
39
40 Acienda Item No. 6D. Discussion: Facility Use Policy — SAC members were provided a
41 copy of the Facility Use Policy.
42
43 Agenda Item No. 6E. Discussion: Multipurpose Facility Feasibility Stud — Director
44 Tribble discussed the Feasibility Study and the Stakeholder meetings held on March 2,
45 2010. SAC members Boland and Boyd presented many good ideas to staff. Several
46 options are being considered by the City which include the possible purchase and
Minutes of the March 9, 2010 Senior Activities Commission
Page 2 of 3
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UNOFFICIAL MINUTES
Not Approved by the Senior Activities Commission
renovation of Gateway Church, purchase of existing available space and the purchase
of property to construct of a new facility.
Agenda Item No. 7. Other Items — There were no items for this meeting.
A enda Item No. 8.Ad'ournment.
A motion was made and unanimously approved to adjourn the meeting.
Motion:
Boyd
Second:
Burnett
Ayes:
Baltimore, Boland, Boyd, Burnett, Kyle, and Sporn
Nays:
None
Vote:
6-0
Motion carried.
David Baltimore, Chair
Kari Happold, Deputy Director, Community Services
A recording of this meeting may be requested in the Office of the City Secretary.
Minutes of the March 9, 2010 Senior Activities Commission
Page 3 of 3
3A-3