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2010-02-09 SAC PacketCITY iOF MEMORANDUM February 1, 2010 TO: Senior Advisory Commission FROM: Chris Tribble, Director of Community Services SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting Tuesday, February 9, 2010 at 1:00 p.m. Please note the meeting will be held — Tuesday, Februa 9 2010 at 1:00 p.m. in the DPS Headquarters — CCPD Board Conference Room 4 Floor . DPS Headquarters is at 600 State Street, just off Carroll Avenue. Agenda Item No. 2. Administrative Comments/Reports: A. Invitation Park Presentation -- This item is included at the request of Chairman Baltimore to allow the Senior Advisory Commission an opportunity to receive information about the proposed development to be located at 821 & 835 East Southlake Blvd. B. Staff Introduction - introduction of Deputy Director of Community Services, Kari Happold. C. Senior Services Coordinator Position Update — Staff will provide an update on the Senior Services Coordinator position recruitment. D. CARS _Report — This item is a standing item on the agenda to allow for an update on CARS issues and provide statistical reports. E. Southlake Senior Activities Report — This item is a standing item in order for the Commission members to receive information about monthly events and activities. F. Metroport Meals on Wheels Repo - This standing item allows monthly and quarterly reports to the Commission from MMOW representatives Mary King or Darla Fowler and to discuss present and future issues with the program. G. Facilities Update — Current & Future/New — This item is a standing item for the Commission members to receive information about progress being made in connection with current and future facilities as well as the status on improvements or maintenance to the senior center. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Date — February 9, 2010 Page 2 of 2 2. Agenda Item No. 3A. Consent: Approval of the Minutes from the Janua 12 2009 regular Senior Advisory Commission meeting,. Should you have any changes or additions to these minutes, please include them as part of the motion during the meeting. 3. Agenda Item No. 4. Public Forum — This is the public's opportunity to address the Commission about non -agenda items. ❑uring this proceeding it is important that the Commission not deliberate (discuss among yourselves) or take action on any item brought up at this time. The Commissions' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Commission and/or 4) request that the Chair put the item on a future agenda for the Commission to discuss or consider. 4. Agenda Item No. 5. Consider: Recommendation on proposed Invitation Park development — It should be noted, that the City's Zoning Ordinance and the Ordinance that created the Senior Advisory Commission do not contemplate the Senior Advisory Commission making formal recommendations on zoning cases. However, this item has been included as part of the agenda at the request of Chairman Baltimore, so that he can communicate the position of the Senior Advisory Commission on this zoning application to the City Council. The developer has volunteered to meet with the Senior Advisory Commission to receive your feedback, and your feedback is encouraged. 5. Agenda Item No. 6. Discussion: There were no items for this agenda. 6. Agenda Jtem No. 7. Other Items: Fire Services Presentation and Tour of DPS Headquarters — A representative from the DPS Fire Services division will give an overview of fire services and specifically seek feedback on how the division may better meet the needs of the senior population in Southlake. A tour of the DPS Headquarters will follow adjournment of the meeting. We appreciate your commitment and service to the City and the Senior Advisory Commission. If you have any questions prior to the meeting, please feel free to call me at (817) 748.8021. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence 4 Teamwork CITY OF SOUTHLAKE E SENIOR ADVISORY COMMISSION: Tuesday, FebruaEy9,2010 LOCATION: DPS HQ — CCPD Board Room (0 Floor) 600 State Street Southlake, Texas 76092 TIME: 1.00 p.m. REGULAR SESSION: 1. Gall to Order 2. ADMINISTRATIVE COMMENTS/REPORTS: A. invitation Park Presentation B. Staff Introduction C. Senior Services Coordinator Position Update D. CARS Report E. Southlake Senior Activities Report F. Metropoit Meals on Wheels Report G. Facilities Update — Current & Future/New CONSENT AGENDA: All items listed below are considered to be routine by the Senior Advisory Commission and will be enacted with one motion. Where will be no separate discussion of items unless a Commission member or citizen so requests, in wh1oh event the item will be removed from the general order of business and considered in its normal sequence. 3. Consent A. Approval of the .January 12, 2010 regular Senior Advisory Commission meeting minutes. REGULAR AGENDA: 4. Public Forum 5. Consider: Recommendation on proposed Invitation Park development (Baltimore) 6. Discussion:. No items this agenda 7. Other Items: Fire Services Presentation and Tour of DPS Headquarters ! Senior Advisory Commission Meeting Date — February 8, 2010 Page 2 of 2 8. Adjournment CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on February 5, 2010 by 5:00 p.m, pursuant to Chapter 551 of the Texas Government Code. ///^�E RygEpM1iCGt rryr:/nf Iijj,JJ q�g4baQ! Qavpa60u00pp7oQi�� P��fH m i Lori Payne, TRM City. Secretary o a h If you plan to attend this pf ilP�O g and have a disability that requires speclal needs, please advise the City tecretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. UNOFFICIAL MINUTES Not Approved by the Senior Advisory Commission CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION January12, 2010 Senior Activities Center MEMBERS AND ALTERNATES PRESENT: David Baltimore, Chairman; Jean Boland, Charlie Boyd, Pat Burnett, Craig Hayes, Marge Kyle, Dick McCauley and Nancy Sporn MEMBERS AND ALTERNATES ABSENT: None EX OFFICIO MEMBERS AND GUESTS PRESENT: Darla Fowler, MMOW Coordinator STAFF PRESENT: Kerry McGeath, Community Services Deputy Director, and GUEST Present: Zena Rucker Agenda Item No. 1. Call to Order Chairman David Baltimore called the meeting to order at 1:00 p.m. Agenda Item No. 2. Administrative Comments A. Non -agenda Item — Replacement of Senior Services Coordinator Amanda Troum — Applications are being accepted through January. Staff will conduct preliminary interviews in February and narrow the selection. A Senior Advisory Commission panel of three consisting of Charlie Boyd, Nancy Sporn and Marge Kyle, will interview candidates and provide input. Hiring is anticipated in late February. B. Non -agenda Item — February 9 SAC Meeting — The February 9, 2010 SAC meeting will be held at the new DPS HQ building instead of the Senior Center. A tour will also be arranged. C. Non -agenda Item -- Welcome Zena Rucker — Long time Southlake resident Zena Rucker was introduced and welcomed at the meeting. D. SAC Meeting Time — SAC meetings will continue to start at 1:00 p.m. E. Game Stop Demonstrations of Wii Games and Fitness — An invitation will be extended to Game Stop to demonstrate Wii and fitness games that are available to seniors at a future SAC meeting. Minutes of the January 12, 2010 Senior Advisory Commission Page 1 of 4 3A - UNOFFICIAL MINUTES Not Approved by the Senior Advisory Commission A ends Item No. 3A. Approval of the November 10 2009 Senior Adviso Commission meeting minutes. A correction was made to November minutes to show the meeting was held at the Bob Jones Nature Center. A motion was made and unanimously approved to accept the minutes as corrected. A ends Item No. 4. Public Forum There was no one present to address the Commission at this meeting. Agenda Item No. 5. Reoort: CARS (Dick McCauley) Dick McCauley reported on CARS ridership for the previous month. Ads for the CARS program are running in the Fort Worth Star -Telegram and Southlake Journal which should generate interest and ridership in the program. Three new riders were added last month. Ridership dropped off in November, but December had 96 riders, which is very good. CARS will begin providing service to the Gateway Church services on Sunday. There are currently 17 active volunteer drivers with CARS but that number should increase with the exposure that the program is receiving due to the advertisements. Agenda Item No. 6. Report: Southlake Senior Activities Nang Sporn) Nancy Sporn, liaison for the Steering Committee, reported on the many activities that occurred in the past month including the Tuesday Luncheons and the grand reopening of the center after the remodeling was complete. The turn out for the ceremony was very good and the event received a lot of wonderful publicity. Free income tax service will be provided beginning the first of February. Contact David Baltimore to make a reservation for the free tax service. Cities within the northeast quadrant of the Metroplex have been contacted to determine how they meet the needs of seniors to provide comfortable and safe transportation for large groups (20+) of participants to events and programs. The information will be forwarded to Kerry McGeath. Agenda Item No. 7. Report: Metroport Meals on Wheels (Mary King/Darla Fowler Darla Fowler and Mary King distributed November and December MMOW reports as well as a supplemental report on direct cost of food and supplies. Due to escalating price increase in the cost of foods, supplies and the attendance Minutes of the January 12, 2010 Senior Advisory Commission Page 2 of 4 3A-2 UNOFFICIAL MINUTES Not Approved by the Senior Advisory Commission growth, MMOW is proposing a price increase of the suggested donation for the senior center luncheon from $3 per person to $4 per person beginning in March. January luncheon meals will be provided by Cotton Patch and Golden China. Agenda Item No. S. Report: Facilities Update — Current & Future/New Chris Tribble, Director of Community Services, gave a general report about city facilities. The City will have a feasibility study conducted on the Gateway Church property and the city property adjoining the senior center to examine the needs of the city for a multipurpose facility. Three firms will be interviewed this week and a contract let for the study. Staff anticipates 90-120 day turnaround. Results of the study will be shared with all the involved boards and organizations prior to city council consideration during the budget process. Director Tribble reported specifically on the senior facility. The senior activity center has had the landscaping updated and will have some of the areas that were disturbed during the renovations re -sod this spring. Staff will review the facility to determine maintenance or modifications that should be included in the budget. The commission was encouraged to notify staff of any maintenance or building issues. Two items mentioned were draperies and coat/purse storage or rack for the center. Agenda Item No. 9 Consider: Recommendation on 2010 Community Services Agreement with Call A Ride Southlake (CARS) Deputy Director McGeath presented the 2010 Community Services Agreement with Call A Ride of Southlake, Inc. (CARS) that involves funding in the amount of $12,000, which was approved in the FY 2009-10 Community Services division budget. There were no substantive changes to the proposed agreement and funding will remain at the same level as last year. The Commission discussed the CARS Agreement and encouraged staff to periodically investigate alternatives to the CARS program if any are available in this area. A motion was made and unanimously approved to recommend approval of the Agreement with CARS as presented. Agenda Item No. 10. Consider: Recommendation on 2010 Community Services Agreement with Metroport Meals on Wheels MMOW Deputy Director McGeath presented the Metroport Meals on Wheels (MMOW) Agreement and explained the proposed cost increase for the senior center luncheon and the home -delivered meals, Due to rising food costs, MMOW is requesting the senior center congregate meal be raised from $3.00 per person to $4.00 per person and the home -delivered meal be raised from $3.00 per person to $5.50 per person. This is the first rate increase since 2003. The proposed agreement also includes funding for MMOW in the amount of $12,600, which Minutes of the January 12, 2010 Senior Advisory Commission Page 3 of h 3A-3 UNOFFICIAL MINUTES Not Approved by the Senior Advisory Commission was approved in the FY 2009-10 budget. The Commission discussed the MMOW agreement. A motion was made and unanimously approved to recommend approval of the Agreement with MMOW as presented. A enda Item No. 11. Consider: Recommendation to approve Policies and Ordinance Review Committee P.O.R.C. revisions to the Senior Adviso Commission Bylaws On November 9, 2004, City Council appointed a Policies and Ordinance Review Committee (P.O.R.C.) to review policies and ordinances that influence the operations of the Community Services Department, including operations of the senior center. As part of their assignment, P.O.R.C. reviewed and made minor grammar and housekeeping revisions to the Senior Advisory Commission Bylaws that were approved (9-0) by SAC at their January 10, 2006 meeting. The revisions were discussed. A motion was made and unanimously approved to recommend approval of the SAC Bylaws. Agenda Item No. 12. Consider: Recommendation to approve Policies and Ordinance Review Committee P.O.R.C. revision to Senior Adviso Commission Ordinance No. 653-A and Cha ter 2 of the Southlake City Code As mentioned in the previous item, as directed by City Council, P.O.R.C. reviewed and proposed minor grammar and housekeeping revisions to Ordinance No. 653-A and Chapter 2 of the City Code pertaining to Senior Advisory Commission as part of their review and updating of selected policies and ordinances. The Commission reviewed and discussed the proposed revisions. A motion was made and unanimously approved to recommend approval of Chapter 2 of the Southlake City Code. Agenda Item No. 13. Adjournment A motion was made and unanimously approved to adjourn the meeting. David Baltimore, Chair Kerry McGeath, Deputy Director of Community Services Minutes of the January 12, 2010 Senior Advisory Commission Page 4 of 4 3A-4