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2009-09-08 SAC PacketCITY OF SOUTHLAKE MEMORANDUM August 24, 2009 TO: Senior Advisory Commission • r""C.a C.. "• C .. ... r C SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting Tuesday, September 8, 2009 at 1:00 p.m. Please note the meeting location has been changed to: White's Chapel United Methodist Church - Wesley Center, 185 S. White Chaj2el Road. The date and time is the same - Tuesday, September 8. Agenda Item No. 2. Administrative Comments: A. City Council Member Update — Chairman Baltimore has invited City Council member Carolyn Morris to attend the meeting to provide an update on senior - related development. B. Sock Hop Update — Senior Center Coordinator Troum will update members on the success of the recent Sock Hop event. 2. AA enda_Item. No. 3A. Consent: Approval of the Minutes from the August 11. 2009 regular Senior Advisory Commission meeting. Should you have any changes or additions to these minutes, please let Amanda Troum, Senior Services Coordinator, know in advance and/or make it part of the motion for consideration. Amanda may be reached at (817) 748-8398, or by e-mail at atroum@ci.southlake.tx.us. 3. Agenda Item No. 4, ,Public Forum — This is the public's opportunity to address the Commission about non -agenda items. During this proceeding it is important that the Commission not deliberate (discuss among yourselves) or take action on any item brought up at this time. The Commissions' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Commission and/or 4) request that the Chair put the item on a future agenda for the Commission to discuss or consider. 4. Agenda Item No. 5. Report: CARS — This item is a standing item on the agenda to allow for an update on CARS issues and provide statistical reports. 5. Agenda Item No, 6. Report: Southlake Senior Activities — This item is a standing item in order for the Commission members to receive information about monthly events and activities. 6. Agenda Item No. 7. Report: Metroport Meals on Wheels - This standing item is placed to allow monthly and quarterly reports to the Commission from MMOW Senior Advisory Commission Meeting Date — September 8, 2009 Page 2 of 2 representatives Mary King or Darla Fowler and to discuss present and future issues with the program. 7. Agenda Item No. 8. Report: Facilities Update — Current & Future/New — This item is ers-trreeeive -inf being made in connection with current and future facilities. 8. Agenda Item No. 9, Discussion: Senior Center Expansion Proiect — Chair Baltimore requested this item be placed on the agenda to address the neighborhood concerns and the construction timeline related to the expansion project. We appreciate your commitment and service to the City and the Senior Advisory Commission, if you have any questions prior to the meeting, please feel free to call me at (817) 748.8398. CITY OF SOUTH LAKE W SENIOR ADVISORY COMMISSION: Tuesday,_ September_8. 2009 LOCATION: White's Chapel United Methodist Church Wesley Center Southlake, Texas 75092 TIME: 1:00 P.M. REGULAR SESSION: 1. Call to Order 2, ADMINISTRATIVE COMMENTS: A. City Council Member Update B. Sock Hop Update CONSENT AGENDA: All items listed below are considered to be routine by the Senior Advisory Commission and will be enacted with one motion. There will be no separate discussion of items unless a Commission member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 3. Consent A. Approval of the August 11, 2009 regular Senior Advisory Commission meeting minutes. REGULAR AGENDA: 4. Public Forum 5. Report: CARS (Dick Johnston) S. Report: Southlake Senior Activities (Nancy Sporn) 7. Report: Metroport Meals on Wheels (Mary KinglDc 6a Fowler) B. Report: Facilities Update — Current & Future/New (Kerry McGeath/Amanda Troum) 9. Discussion: Senior Center Expansion Project Senior Advisory Commission Meeting Date — September 8, 2009 Page 2 of 2 10. Adjournment CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hail, 1400 Main Street, Southlake, Texas, on Friday, September 4, 2009 by 5:00 p.m. pursuant to Chapter 551 of the Texas Government Code. i5e4y81141bJ4'p/` h � 60a a�a fw cl� 2a4i;tz- y o �ro� a Lori Payne, TRM City Secretary If you plan to attend this public iS tir�:b jive a disability that requires special needs, please advise the City Secretary 48 hours 1HII hce at 817,748,8016 reasonable accommodations will be made to assist you. UNOFFICIAL MINUTES Not Approved by the Senior Advisory Commission CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION August 11, 2009 White's Chapel United Methodist Church (Temporary Location) MEMBERS AND ALTERNATES PRESENT: David Baltimore, Chairman; Jean Boland, Charlie oy , a e MEMBERS AND ALTERNATES ABSENT: Dick McCauley, Vice Chairman EX OFFICIO MEMBERS AND GUESTS PRESENT: Darla Fowler, MMOW Coordinator, Virginia Muzyka, Southlake City Council, Dick Johnston, C.A.R.S., Terri Messing, APEX Arts Council STAFF PRESENT: Amanda Troum, Senior Services Coordinator and Kerry McGeath, Community Services Deputy Director GUEST: Terri Messing, APEX Arts Council Agenda Item No. 1. Call to Order Chairman Baltimore called the meeting to order at 1:00 p.m. Aaenda Item No. 2. Administrative Comments Virginia Muzyka, City Council Member, gave an update on City activities and brought several brochures for the Commission to review. On Monday, August 17, 2009, there will be a meeting at the Senior Center with residents in the surrounding neighborhood and City staff to discuss the Senior Center expansion project. At the City Council meeting on Tuesday, August 18, 2009, the Senior Center expansion project will be discussed and voted on. Terri Messing, APEX Arts Council, discussed upcoming plans and expressed an interest in having a liaison from the senior center to attend three meetings a year and report back to the Senior Advisory Commission. She also expressed interest in having the seniors volunteer at future events. Ms. Messing told the Commission about upcoming plans for Southlake to host a concert for the Dallas Symphony Orchestra. Amanda Troum, Senior Services Coordinator, extended an invitation to the upcoming Sock Hop Dance to be held on Saturday, August 22, in the Town Hall Building. Ms. Troum and Craig Hayes will meet in the near future to discuss senior job opportunities, both paid and volunteer. Agenda Item No. 3A. Approval of the July 14 2009 Senior Adviso Commission meeting minutes. A motion was made to approve the minutes as presented. Motion: Boyd Second: Burnett Ayes: Baltimore, Boland, Boyd, Burnett, Hayes, Kyle, and Sporn Minutes of the August 11, 2009 Senior Advisory Commission �� Page 1 of 2 UNOFFICIAL MINUTES Not Approved by the Senior Advisory Commission Nays: None Abstention: Pierce Vote: 7-0 Motion carried. Agenda Item No. 4. Public Forum No items at this time. Agenda Item No. 5. Report: CARS Dick Johnston Dick Johnston reported that CARS will have a table at the "Empowering Seniors Conference" on Thursday, October 29. Mr. Johnston also reported on one new driver and two new users from Watermere Retirement Community. He also reminded the Commission that the next CARS meeting will be held at Watermere. Agenda Item No. 6. Report: Southlake Senior Activities(Nancy Sporn) Nancy Sporn, liaison for the Steering Committee, reported on the many activities that occurred in the past month and invited all seniors to the upcoming Sock Hop Dance to be held in the Town Hall Building. Agenda Item No. 7. Report: Metroport Meals on Wheels Darla Fowler Darla Fowler, MMOW Coordinator, reported on a new caterer; Blue Star Catering, that supplied today's luncheon. She plans to use them again in the future. Agenda Item No. 8. Report: Facilities Update — Current & Future/New No Items at this time Agenda Item No. 11. Adjournment A motion was made to adjourn the meeting at 1:30 p.m. Motion: Sporn Second: Boyd Ayes: Baltimore, Boland, Boyd, Burnett, Hayes, Kyle, Pierce and Sporn Nays: None Abstention: None Vote: 8-0 Motion carried. David Baltimore, Chair Chris Tribble, Director, Community Services A RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY SECRETARY. Minutes of the August 11, 2009 Senior Advisory Commission Page 2 of 2� .