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2009-07-14 SAC PacketCITY OF SOUTHLAKE MEMORANDUM July 8, 2009 TO: Senior Advisory Commission FROM: Amanda Troum, Senior Services Coordinator SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting Tuesday, July 14, 2009 at 1:00 p.m. 1. Agenda Item No. 2. Administrative Comments: A. Oath of Office to David Baltimore Marge Kyle and Cleta Pierce — Deputy Director McGeath will administer the oath to newly appointed Senior Advisory Commission members prior to consideration of agenda items. B. City Council member Pamela A. Muller Update — Councilwoman Muller will attend the meeting to provide an update. C. Invitation to the Tarrant County Senior -Expo October 17 2009 — Chairman Baltimore will provide information about this event. 2. Agenda Item No. 3A. Consent: Approval of the Minutes from the May 12 2009 regular Senior Advisory Commission meetin . Should you have any changes or additions to these minutes, please let Amanda Troum, Senior Services Coordinator, know in advance and/or make it part of the motion for consideration. Amanda may be reached at (817) 748-8398, or by e-mail at atroum �_ci.south lake.tx.us. 3. Agenda Item No. 4. Public Forum — This is the public's opportunity to address the Commission about non -agenda items. During this proceeding it is important that the Commission not deliberate (discuss among yourselves) or take action on any item brought up at this time. The Commissions' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Commission and/or 4) request that the Chair put the item on a future agenda for the Commission to discuss or consider. 4. Agenda Item No. 5. Report: CARS — This item is a standing item on the agenda to allow for an update on CARS issues and provide statistical reports. 5. Agenda Item No. 6. Report: Southlake Senior Activities — This item is a standing item in order for the Commission members to receive information about monthly events and activities. 6. Agenda Item No. 7. Report: Metro ort Meals on Wheels - This standing item is placed to allow monthly and quarterly reports to the Commission from MMOW representatives Mary King or Darla Fowler and to discuss present and future issues with the program. Senior Advisory Commission Meeting Date — July 14, 2009 Page 2 of 2 7. A ends Item No. 8. Report: Facilities Update — Current & Future/New -- This item is a standing item for the Commission members to receive information about progress being made in connection with current and future facilities. 8. Agenda Item No. 9. Consider: Election of Senior Advisory Commission officers for 2009-10 — This item is placed on your agenda to allow for the election of Senior Advisory Commission officers for 2009-10. Per the revised bylaws, the senior commission shall meet in "the first regular meeting following the annual appointment of new commission members by the city council" to select from the members a chairman, vice-chairman, and secretary for one-year terms and to serve until their successors are elected. Any sitting Board member may be considered for the officer positions of Chair, Vice Chair, and Secretary. 9. FYI, Safety Town Park Dedication — You are invited to the dedication of the land for the Safety Town Park on Friday, July 17 at 8:30 a.m. at 2100 W. Southlake Blvd. (west of the DPS West facility). We hope you can attend! We appreciate your commitment and service to the City and the Senior Advisory Commission. If you have any questions prior to the meeting, please feel free to call me at (817) 748.8398. CITY OF SOUTHLAK SENIOR ADVISORY COMMISSION: Tuesday, July 14, 2009 LOCATION: Southlake Senior Activities Center 307 Parkwood Drive Southlake, Texas 76092 TIME: 1:00 p.m. REGULAR SESSION: 1. Call to Order 2. ADMINISTRATIVE COMMENTS: A. Oath of Office to David Baltimore, Marge Kyle and Cleta Pierce B. City Council member Pamela A. Muller update C. Invitation to the Tarrant County Senior Expo October 17, 2009 CONSENT AGENDA: All items listed below are considered to be routine by the Senior Advisory Commission and will be enacted with one motion. There will be no separate discussion of items unless a Commission member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 3. Consent A. Approval of the May 12, 2009 regular Senior Advisory Commission meeting minutes. REGULAR AGENDA: 4. Public Forum 5. Report: CARS (Dick Johnston) 6. Report: Southlake Senior Activities (Nancy Sporn) 7. Report: Metroport Meals on Wheels (Mary King/Darla Fowler) 8, Report: Facilities Update — Current & Future/New 9. Consider: Election of Senior Advisory Commission officers for 2009-10 10. Discussion: No items this agenda Senior Advisory Commission Meeting Date — July 14, 2009 Page 2 of 2 11. Adjournment CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, July 10, 2009 by 5:00 p.m, pursuant to Chapter 551 of the TKasoQovernment Code. r � Lori Payne, TRMIV City Secretary '•° rrr •1��q��M#°� ►►► If you plan to attend this public meef tty;'rhave a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. UNOFFICIAL MINUTES Not Approved by the Senior Advisory Commission CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION May 12, 2009 Senior Activity Center MEMBERS AND ALTERNATES PRESENT: David Baltimore, Chairman; Jean Boland, Charlie Boyd, Pat Burnett, Craig Hayes, Marge Kyle, Dick McCauley, and Nancy Sporn MEMBERS AND ALTERNATES ABSENT: Cleta Pierce EX OFFICIO MEMBERS AND GUESTS PRESENT: Darla Fowler, MMOW Coordinator; Laura Hill, Southlake City Council member, Dick Johnston, C.A.R.S. STAFF PRESENT: Amanda Troum, Senior Services Coordinator; Kerry McGea#h, Community Services Deputy Director Agenda Item No. 1. Call to Order Chairman David Baltimore called the meeting to order at 1:00 p.m. A enda Item No. 2. Administrative Comments: A. Oath of Office to Pat Burnett and B. Update by Council member Laura Hill Kerry McGeath administered oath of office to Pat Burnett. Laura Hill, City Council member, updated senior center members on current issues within the city before the Tuesday luncheon. Agenda Item No. 3A. Approval of the minutes from the April 142009 Senior Advisory Commission meeting A motion was made to approve the minutes as presented. Motion: Sporn Second: Kyle Ayes: Baltimore, Boland, Boyd, Burnett, Hayes, Kyle, and Sporn Nays: None Abstention: McCauley Vote: 7-1 Motion carried. Agenda Item No. 4. Public Forum No one was present to address the commission at this meeting. Agenda Item No. 5. Report: CARS Dick Johnston Minutes of the May 12, 2009 senior Advisory Commission Page 1 of 3 3A -1 UNOFFICIAL MINUTES Not Approved by the Senior Advisory Commission Dick Johnston reported that CARS has two new board members: Jane Perry, Watermere Retirement Community, and Angela Bennett, Baylor Hospital. Dick McCauley reported that the new CARS brochures were being distributed to local businesses and professional in the Southlake area. The Area Agency on Aging will hold its 4th Friday meeting to discuss the care and transportation of cancer patients. Soheila Phelps was appointed to represent CARS. Agenda Item No. 6. Report: Southlake Senior Activities jNancy Sporn) Nancy Sporn, liaison for the Steering Committee, reported on the many activities that have occurred in the past month and on the results of the Steering Committee election of officers and alternates. Agenda Item No. 7. Report: Metro ortMeals on Wheels Darla Fowler Ma K'tn Darla Fowler, MMOW Coordinator, reported on past and future Tuesday Luncheons and that the number of participants is up. She also reported that she and Amanda are working on a tentative luncheon schedule for the last 6 months of this year. Agenda Item No. 8 Report: Facilities Update — Current & Future/New Amanda Troum, KerryMcGeath Dick McCauley reported that acquiring the new facility is being discussed and the expansion of the current facility is a distinct possibility. This expansion would double the size of the large room at the Senior Center. Agenda Item No. 9. Consider: Proposed cancelation of June Senior AdvisorV Commission meeting A motion was made to cancel the June Senior Advisory Commission Meeting. Motion: Burnett Second: McCauley Ayes: Baltimore, Boland, Boyd, Burnett, Hayes, Kyle, McCauley and Sporn Nays: None Abstention: None Vote: 8-0 Motion carried. A enda Item No. 10. Discussion: Election of new offers pending Election of new Senior Advisory Commission officers is proposed for the July meeting pending City Council appointments. Minutes of the May 12, 2009 Senior Advisory Commission Page 2 of 3 3A - 2 UNOFFICIAL MINUTES Not Approved by the Senior Advisory Commission Agenda Item No. 13, Adjournment A motion was made to adjourn the meeting at 1:30 p.m. Motion: Boyd Second: Hayes Ayes: Baltimore, Boland, Boyd, Burnett, Hayes, Kyle, and Sporn Nays: None Abstention: None Vote: 8-0 Motion carried. David Baltimore, Chair Kerry McGeath, Deputy Director of Community Services A RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY SECRETARY. Minutes of the May 12, 2009 Senior Advisory Commission Page 3 of 3 3A -3 CITY OF SOUTHLAKE MEMORANDUM July 8, 2009 TO: Senior Advisory Commission FROM: Amanda Troum, Senior Services Coordinator SUBJECT: Election of Senior Advisory Commission officers for 2009-10 Action Requested: Election of Senior Advisory Commission officers for 2009-10. Background Information: Financial Considerations: At the January 10, 2006 meeting of the Senior Advisory Commission, members approved amending the Commission bylaws to reflect that election of officers will occur at the "first regular meeting following the annual appointment of new commission members by the city council." The bylaws provide that "the commission shall elect by majority vote from the members a chair, vice -chair, and secretary, each to serve until the next annual election." The City Council considered board appointments to the Senior Advisory Commission at the June meeting and reappointed David Baltimore, Marge Kyle and Cleta Pierce. Any sitting Board member may be considered for the officer positions of Chair, Vice -Chair and Secretary. Current Senior Advisory Commission members are: ■ Jean Boland ■ Patricia Burnett ■ Charles Boyd ■ David Baltimore ■ Nancy Sporn ■ Dick McCauley ■ Margie Kyle ■ Cleta Pierce ■ Craig Hayes Not Applicable. Place 1 Place 2 Place 3 Place 4 (Chair) Place 5 Place 6 Place 7 (Secretary) Place 8 (Alternate 1) Place 9 (Alternate 2) Strategic Link: This item is linked to the City's Strategy Map related to the focus area for Qualify Development and meets the corporate objectives to Enhance Leadership Capabilities to Deliver Results. 9-z Senior Advisory Commission Meeting Date — July 14, 2009 Page 2 of 3 Citizen Input/ Board Review: Not Applicable. Legal Review: Not Applicable. Alternatives: Not Applicable. Supporting Documents: Supporting documents include the following items: ■ Copy of January 10, 2006 Senior Advisory minutes pertaining to revision of the bylaws Commission meeting Staff Recommendation: Election of Senior Advisory Commission officers for 2009-10. 9-2 Senior Advisory Commission Meeting Date -- July 14, 2009 Page 3 of 3 Excerpt from the Approved January 10, 2006 Senior Advisory Commission Meeting Minutes A enda Item No. 6. Consider: Revision to Senior Adviso Commission bylaws The Senior Advisory Commission bylaws currently state that "officers shall be elected by a majority vote in the regular June session of each year." It was recommended to revise the bylaws to reflect that election of officers to occur following appointment by City Council. The proposed wording for Article III, Section 3.1(b) of the SAC bylaws is derived from the City Code, Section 12-78, Parks and Recreation Board. A recommendation was made to amend the bylaws to read: "At the first regular meeting following the annual appointment of new commission members by the city council, the commission shall elect by majority vote from the members a chair, vice chair, and secretary, each to serve until the next annual election." A motion was made to adopt the change as recommended. Motion: B. Kyle Second: Baltimore Ayes: Alexander, Baltimore, Boland (Alternate 2), B. Kyle, M. Kyle, C. Montague, G. Montague, Moore and Pierce (Alternate 1) Nays: None Abstention: None Vote: 9-0 Motion carried. 9-3