2009-02-10 SAC PacketCITY OF
SOUTHLAKE
MEMORANDUM
January 28, 2009
TO: Senior Advisory Commission
FROM: Amanda Troum, Senior Services Coordinator
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, February 10, 2009 at 1.00 p.m.
1. Agenda Item No. 2. Administrative Comments:
A. City ofSouthlake Website — We want to make sure that all of you are
comfortable using the City's website; therefore we will do some basic
training with regard to what is available and how to access what is on the City
of Southlake's website.
2. A enda Item No. 3A. Consent: Approval of the Minutes from the Janua 13 2009
regular Senior Adviso Commission meeting. Should you have any changes or
additions to these minutes, please let Amanda Troum, Senior Services Coordinator,
know in advance and/or make it part of the motion for consideration. Amanda may
be reached at (817) 748-8398, or by e-mail at atroum(&,ci.southlake.tx.us.
Agenda Item No. 4. Public Forum — This is the public's opportunity to address the
Commission about non -agenda items. During this proceeding it is important that the
Commission not deliberate (discuss among yourselves) or take action on any item
brought up at this time. The Commissions' options during this topic are 1) to listen, 2)
ask questions and respond to the presenter only, 3) request staff to look into the
issue and report back to the Commission and/or 4) request that the Chair put the
item on a future agenda for the Commission to discuss or consider.
4. Agenda Item No. 5. Report: CARS — This item is a standing item on the agenda to
allow for an update on CARS issues and provide statistical reports.
5. Agenda Item No. 6. Report: Southlake Senior Activities — This item is a standing
item in order for the Commission members to receive information about monthly
events and activities.
6. Agenda Item No. 7. Report: Metroport Meals on Wheels - This standing item is
placed to allow monthly and quarterly reports to the Commission from MMOW
representatives Mary King or Darla Fowler and to discuss present and future issues
with the program.
7. Agenda Item No, 8. Report: Facilities Update — Current & Future/New — This item is
a standing item for the Commission members to receive information about progress
being made in connection with current and future facilities.
Senior Advisory Commission
Meeting Date — February 10, 2009
Page 2 of 2
8. Agenda Item No. 9A. Discussion: Senior Center Progress — This is a standing item
to allow discussion about the proposed senior center facility.
9. Agenda Item No. 9B. Discussion: Space Utilization at the Senior Center — This item
is to discuss how to better use the Senior Center Space during high occupancy.
10. Agenda Item No. 9C. Discussion: Senior Center Computer Upgrade -- This item is to
update the commission on the latest status of the computer lab at the Senior Center.
11. Agenda Item No. 9D. Discussion: Conversion to RecWare at Senior Center — This
item is to update and relay information to the commission on a new and better way
of processing money for activities and trips at the Senior Center.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel free to call me at
(817) 748.8398.
CITY OF
SOUTHLAKE
SENIOR ADVISORY COMMISSION: Tuesday, February 10, 2009
LOCATION: Southlake Senior Activities Center
307 Parkwood Drive
Southlake, Texas 76092
TIME: 1:00 P.M.
REGULAR SESSION:
1. Call to Order
2. ADMINISTRATIVE COMMENTS:
A. City of Southlake Website
CONSENT AGENDA:
All items listed below are considered to be routine by the Senior Advisory
Commission and will be enacted with one motion. There will be no separate
discussion of items unless a Commission member or citizen so requests, in
which event the item will be removed from the general order of business and
considered in its normal sequence.
3. Consent
A. Approval of the January 13, 2009 regular Senior Advisory
Commission meeting minutes.
REGULAR AGENDA:
4. Public Forum
5. Report: CARS (Sohelia Phelps)
6. Report: Southlake Senior Activities
7. Report: Metroport Meals on Wheels (Mary King/Darla Fowler)
8. Report: Facilities update — Current & Future/New
9. Discussion:
A. Senior Center progress (standing item)
B. Space Utilization at the Senior Center
C. Senior Center Computer Upgrade
D. Conversion to RecWare at Senior Center
Senior Advisory Commission
Meeting Date — February 10, 2009
Page 2 of 2
10. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, February 6, 2009 by 5:00 p.m.
pursuant to Chapter 551 of the Texas Government Code.
_ OL,! 4
Lori Payne, TRN
City Secretary
If you plan to attend this pub
advise the City Secretary 48
be made to -assist you.
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a disability that requires special needs, please
817.748.6016 reasonable accommodations will
UNOFFICIAL MINUTES
Not Approved by the Senior Advisory Commission
CITY OF SOUTHLAKE
SENIOR ADVISORY COMMISSION
January 13, 2009
Senior Activity Center
MEMBERS AND ALTERNATES PRESENT: David Baltimore, Chairman; Jean
Boland, Charlie Boyd, Craig Hayes, Dick McCauley and Nancy Sporn
MEMBERS AND ALTERNATES ABSENT: Marge Kyle and Cleta Pierce
EX OFFICIO MEMBERS AND GUESTS PRESENT: Darla Fowler, MMOW
Coordinator, and Dick Guckel
STAFF PRESENT: Amanda Troum, Senior Services Coordinator, Kerry
McGeath, Community Services Deputy Director
Agenda Item No. 1. Call to Order
Chairman David Baltimore called the meeting to order at 1:08 p.m.
Aaenda Item No. 2. Administrative Comments
Dick Guckel, President of the Friends of the Grapevine Senior Center, made a
brief presentation on the formation and operations of this nonprofit organization.
After the presentation, Mr. Guckel answered questions from the Senior Advisory
Commission including: membership, solicitation, purchases, donations, grants
and annual meetings.
David Baltimore, Chairman, opened the floor for recommendations. A suggestion
was made to move forward with a sub -committee in the formation of a 501 c3 and
asked for volunteers. Dick McCauley volunteered as Chair, of this subcommittee,
along with Nancy Sporn and Jean Bolland. This committee will present more
information at the February Senior Advisory Committee Meeting.
Agenda Item No. 3A. Approval of the December 12 2009 Senior Adviso
Commission meeting minutes.
A motion was made to approve the minutes as presented.
Motion: Sporn
Second: Boland
Ayes: Baltimore, Boland, Boyd, Hayes, McCauley and Sporn
Nays: None
Abstention: None
Vote: 6-0
Motion carried.
Minutes of the January 13, 2009 Senior Advisory Commission
Page 1 of 3
Fk- o
UNOFFICIAL MINUTES
Not Approved by the Senior Advisory Commission
Agenda Item No. 3B 2009 Community Services Agreement with Call A Ride
Southlake CARS Ker McGeath
A motion was made to accept the 2009
with Cali A Ride Southlake
Motion: Boyd
Second: McCauley
Ayes: Baltimore, Boland, Boyd, Hayes.
Nays: None
Abstention: None
Vote: 6-0
Motion carried.
Agenda Item No. 4. Public Forum
No items at this time.
Community Services Agreement
McCauley and Sporn
Agenda Item No. 5. Report: CARS Ker McGeath
Kerry McGeath, Community Services Deputy Director, reported that the next
CARS meeting would be in late January and that the current board will
temporarily be operating under the stewardship of the City until board was
established but that the service would continue without interruption.
Agenda Item No. 6. Report: Southlake Senior Activities(Nancy Sporn)
Nancy Sporn, liaison for the Steering Committee, reported on the many activities
that have taken place in the past month. Some of those included: Christmas
Party, Red Hat Society, Lunch Bunch trips and New Years Luncheon.
A enda Item No. 7. Report: Metro art Meals on Wheels Darla Fowler
Darla Fowler, MMOW Coordinator, reported on the New Years Luncheon had 65
in attendance. The Senior Advisory Commission complemented Darla on the
delicious meals that she and Metroport provide for the Southlake Senior Center.
She also reported, in the month of December there were 4 Tuesday Luncheons
served at the Southlake Senior Center with, on average, 100 meals served per
Tuesday. The total number meals served for the month was 403.
Agenda Item No. 8 Report: Facilities Update — Current & Future/New Amanda
Troum, Kerry McGeath)
David Baltimore, Chairman, reported that he and Council Member John Terrell
had toured the Gateway Church, located on FM 1709, as a possible relocation
Minutes of the January 13, 2009 senior Advisory Commission
Page 2 of 3
rA ` ca-
UNOFFICIAL MINUTES
Not Approved by the Senior Advisory Commission
for the senior center. He asked that each Senior Advisory Commission member
go visit this campus and report back at the next meeting.
Agenda Item No. 10. Adiournment
A motion was made to adjourn the meeting at 1:30 p.m.
Motion:
Hayes
Second:
Boland
Ayes:
Baltimore, Boland, Boyd, Hayes, McCauley and Sporn
Nays:
None
Abstention:
None
Vote:
7-0
Motion carried.
David Baltimore, Chair
Chris Tribble, Interim Director of Community Services
A CASSETTE TAPE RECORDING OF THE MEETING 1S AVAILABLE FOR
REVIEW 1N THE OFFICE OF THE CITY SECRETARY.
Minutes of the January 13, 2009 Senior Advisory Commission
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