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2008-10-14 SAC PacketCITY OF © SOUTHLAKE MEMORANDUM September 29, 2008 TO: Senior Advisory Commission FROM: Amanda Troum, Senior Activity Center Coordinator SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting Tuesday, October 14, 2008 at 1:00 p.m. Please note the meeting date and time will be usual time -- Tuesday, October 14 at 1:00 Pm. Agenda Item No. 2. Administrative Comments: A. Oath of Office — The Oath of Office will be administered to recently appointed Senior Advisory Commission member Dick McCauley prior to consideration of agenda items. Agenda Item No. 3A. Consent: Approval of the Minutes from the September 22, 2008 regular Senior Advisory Commission meeting. Should you have any changes or additions to these minutes, please let Amanda Troum, Senior Center Coordinator, know in advance and/or make it part of the motion for consideration. Amanda may be reached at (817) 748-8398, or by e-mail at atroum(a)_ci.southlake.tx.us. Agenda Item No. 4. Public Forum — This is the public's opportunity to address the Commission about non -agenda items. During this proceeding it is important that the Commission not deliberate (discuss among yourselves) or take action on any item brought up at this time. The Commissions' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Commission and/or 4) request that the Chair put the item on a future agenda for the Commission to discuss or consider. 4. Agenda Item No. 5. Report: CARS — This item is a standing item on the agenda to allow for an update on CARS issues and provide statistical reports. 5. Agenda Item No. 6. Report: Southlake Senior Activities — This item is a standing item in order for the Commission members to receive information about monthly events and activities. 6. Agenda Item No. 7. Report: Metroport Meals on Wheels - This standing item is placed to allow monthly and quarterly reports to the Commission from MMOW representatives Mary King or Darla Fowler and to discuss present and future issues with the program. 7. Agenda Item No. 8. Report: Facilities Update — Current & Future/New — This item is a standing item for the Commission members to receive information about progress being made in connection with current and future facilities. 8. Agenda Item No. 9. Consider: Naming of the liaison for the Steering Committee — This position will serve as a liaison between the Senior Advisory Commission and the Steering Committee. This is an action item for the October meeting. 9. Agenda Item No. 10. Discussion: Senior Center Progress — This is a standing item to allow discussion about the proposed senior center facility. We appreciate your commitment and service to the City and the Senior Advisory Commission. If you have any questions prior to the meeting, please feel free to call me at (817) 748.8398. 5 CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION: Tuesday. October 14.2008 LOCATION: Southlake Senior Activities Center 307 Parkwood Drive Southlake, Texas 76092 TIME: 1:00 P.M. REGULAR SESSION: 1. Cali to Order ADMINISTRATIVE COMMENTS: 2. Administrative Comments A. Oath of Office CONSENT AGENDA: AA items listed below are considered to be routine by the Senior Advisory Commission and will be enacted with one motion. There will be no separate discussion of items unless a Commission member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 3. Consent A. Approval of the September 22, 2008 regular Senior Advisory Commission meeting minutes. REGULAR AGENDA: 4. Public Forum S. Report: CARS (Dick Johnston) 6. Report: Southlake Senior Activities 7. Report: Metroport Meals on Wheels (Mary King/Darla Fowler) 8. Report: Facilities update - Current & Future/New 9. Consider: Naming of the liaison for Steering Committee 10. Discussion: Senior Center progress (standing item) 11. Adjournment Senior Advisory Commission Meeting Date — October 14, 2008 Page 2 of 2 CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, October 17, 2008 by 5:00 p.m. pursuant to Chapter 551 of the Texas Government Code. Lori Payne, T C� Y City Secretary = u If you plan to attend this puI5 fC,m®etI g and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 UNOFFICIAL MINUTES NOT APPROVED BY THE SENIOR ADVISORY COMMISSION CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION September 22, 2008 Senior Activity Center MEMBERS AND ALTERNATES PRESENT: David Baltimore, Interim Chairman; Jean Boland, Charlie Boyd, Bill Kyle, Marge Kyle, Cleta Pierce, (Alternate 1), Nancy Sporn, and Craig Hayes (Alternate 2) MEMBERS AND ALTERNATES ABSENT: Don McCauley EX OFFICIO MEMBERS AND GUESTS PRESENT: C.D. Peebles, Friends of Southlake Library Representative; Soheila Phelps, CARS; Mary King, MMOW Chair; Darla Fowler, MMOW Coordinator STAFF PRESENT: Amanda Troum, Senior Services Coordinator and Kerry McGeath, Community Services Deputy Director Agenda Item No. 1. Call to Order Interim Chairman David Baltimore called the meeting to order at 12:05 p.m. Agenda Item No. 2. Administrative Comments Amanda Troum, Senior Services Coordinator, updated the Senior Advisory Commission on current Senior Center projects that are in progress or have been completed (ie: parking lot resurfacing project, front flower bed landscaping, and installment of "No Outlet' sign at the entrance of the senior center parking lot). A. Oath of Office — Oath of Office was administered to newly appointed Senior Advisory Commission member Craig Haynes as well as reappointed members Jean Boland, Bill Kyle, Charles Boyd and Nancy Sporn. B. Boards and Commission Appreciation Reception — Senior Advisory Commission members were invited to the appreciation reception for all council -appointed boards and committees on Tuesday, October 21. C. Friends of the Southlake Library (FOSL) Presentation — C.D. Peebles made a presentation on behalf of the "Friends of the Southlake Library" board, explaining how FOSL was created, their current function and purpose in working with the Library. Agenda Item No. 3. Approval of the August 12, 2008, Senior Advisory Commission meeting minutes A motion was made to approve the minutes as presented. Motion: B. Kyle Second: Sporn Ayes: Baltimore, Boland, Boyd, B. Kyle, M. Kyle, Pierce, and Sporn Minutes of the September 22, 2008 Senior Advisory Commission Page 1 of 3 R ` 1 UNOFFICIAL MINUTES NOT APPROVED BY THE SENIOR ADVISORY COMMISSION 1 Nays: None 2 Abstention: None 3 Vote: 7-0 4 Motion carried. 5 6 Agenda Item No. 4. Public Forum 7 8 No items at this time. 9 10 Agenda Item No. 5. Report: CARS (Soheila Phelps) 11 12 Soheila Phelps, CARS representative, gave a report in Dick Johnston's absence. Ms. 13 Phelps reported that for the month of August CARS had one (1) new volunteer driver and 14 four (4) new potential riders which were currently in the interview process. 15 16 Agenda Item No. 6. Report: Southlake Senior Activities (Bill Kyle) 17 18 Bill Kyle, Steering Committee Chairman, requested a recommendation from the Senior 19 Advisory Commission as to the process to fill the vacant Steering Committee liaison 20 position. This person would be the liaison between the Senior Advisory Commission and 21 the Steering Committee. This item will be addressed at the next meeting. 22 23 Agenda Item No. 7. Report: Metroport Meals on Wheels (Darla Fowler. Mary King) 24 25 Darla Fowler, MMOW Coordinator, reported that in October there will be a Pink Flamingo 26 Party for Breast Cancer Awareness month. Ms. Fowler also reported on the Metroport 27 Meals on Wheels upcoming schedule. She reported that on Tuesday, December 23, 28 there will not be a meal served at the Senior Center. Closer to the holidays, an unofficial 29 vote will be taken to gauge how many people would attend a Tuesday Luncheon on 30 December 30. The results will be presented at a future meeting. 31 32 Agenda Item No. 8 Report: Facilities Update — Current & Future/New (Amanda Troum. 33 Kerry McGeath) 34 35 Kerry McGeath, Community Services Deputy Director, gave an update on the future/new 36 facility. Mr. McGeath reported that, per the last City Council meeting, money has been 37 designated for a concept and development project for the new facility. 38 39 Agenda Item No. 9. Election of Officers for the Senior Advisory Commission for 2008- 40 2009 41 42 A motion was made to appoint David Baltimore as Senior Advisory Commission 43 Chairman: 44 Motion: Boyd 45 Second: Sporn 46 Ayes: Baltimore, Boland, Boyd, Hayes, B. Kyle, M. Kyle, Pierce and Sporn 47 Nays: None 48 Abstention: None 49 Vote: 8-0 Minutes of the September 22, 2008 Senior Advisory Commission Page 2 of 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 UNOFFICIAL MINUTES NOT APPROVED BY THE SENIOR ADVISORY COMMISSION Motion carried. A motion was made to appoint Bill Kyle as Senior Advisory Commission Vice Chairman: Motion: Boyd Second: Sporn Ayes: Baltimore, Boland, Boyd, Hayes, B. Kyle, M. Kyle, Pierce and Sporn Nays: None Abstention: None Vote: 8-0 Motion carried. A motion was made to appoint Marge Kyle as Senior Advisory Commission Secretary: Motion: Boyd Second: Sporn Ayes: Baltimore, Boland, Boyd, Hayes, B. Kyle, M. Kyle, Pierce and Sporn Nays: None Abstention: None Vote: 8-0 Motion carried. Agenda Item No. 10. Adjournment A motion was made to adjourn the meeting at 1:30 p.m. Motion: Pierce Second: Sporn Ayes: Baltimore, Boland, Boyd, Hayes, B. Kyle, M. Kyle, Pierce and Sporn Nays: None Abstention: None Vote: 8-0 Motion carried. David Baltimore, Chair Chris Tribble, Interim Director of Community Services A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY SECRETARY. Minutes of the September 22, 2008 Senior Advisory Commission Page 3 of 3