2008-09-22 SAC PacketCITY OF
SOUTHLAKE
MEMORANDUM
September 18, 2008
TO: Senior Advisory Commission
FROM: Amanda Troum, Senior Activity Center Coordinator
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Monday, September 22, 2008 at 12:00 p.m.
Please note the meeting date and time will be different than our usual time. The Senior
Advisory Commission meeting will be held Monday, September 22 at 12:00 p.m.
Agenda Item No. 2. Administrative Comments:
A. Oath of Office — The Oath of Office will be administered to recently appointed
Senior Advisory Commission members prior to consideration of agenda items.
B. Boards and Commissions Appreciation Reception — An appreciation reception for
all of the council -appointed boards and committees will be held Tuesday,
October 21, 5:00 p.m. in Southlake Town Hall. Invitations will be mailed to each
of you in a few weeks but we wanted to give you an advance notice as well.
Hope you will be able to attend!
C. Friends of the Southlake Library Presentation — C.D. Peebles, representative
from Friends of the Southlake Library (FOSL) will make a brief presentation.
2. Agenda Item No. 3A. Consent: Approval of the Minutes from the August 12, 2008
regular Senior Advisory Commission meeting. Should you have any changes or
additions to these minutes, please let Amanda Troum, Senior Center Coordinator,
know in advance and/or make it part of the motion for consideration. Amanda may
be reached at (817) 748-8398, or by e-mail at atroum(a)-ci.south lake.tx.US.
3. Agenda Item No. 4. Public Forum — This is the public's opportunity to address the
Commission about non -agenda items. During this proceeding it is important that the
Commission not deliberate (discuss among yourselves) or take action on any item
brought up at this time. The Commissions' options during this topic are 1) to listen, 2)
ask questions and respond to the presenter only, 3) request staff to look into the
issue and report back to the Commission and/or 4) request that the Chair put the
item on a future agenda for the Commission to discuss or consider.
4. Agenda Item No. 5. Report: CARS — This item is a standing item on the agenda to
allow Mr. Weiser to update Senior Advisory Commission on CARS issues and
provide statistical reports.
5. Agenda Item No. 6. Report: Southlake Senior Activities — This item is a standing
item in order for the Commission members to receive information about monthly
events and activities.
6. Agenda Item No. 7. Report: Metroport Meals on Wheels - This standing item is
placed to allow monthly and quarterly reports to the Commission from MMOW
representatives Mary King or Darla Fowler and to discuss present and future issues
with the program.
7. Agenda Item No. 8. Report: Facilities Update — Current & Future/New — This item is
a standing item in order for the Commission members to receive information about
progress being made in connection with current and future facilities.
91
— This item is placed on your agenda to allow for the election of Senior Advisory
Commission officers for 2008-09. Per the revised bylaws, the senior commission
shall meet in "the first regular meeting following the annual appointment of new
commission members by the city council' to select from the members a chairman,
vice-chairman, and secretary for one-year terms and to serve until their successors
are elected.
Any sitting Board member may be considered for the officer positions of Chair, Vice
Chair, and Secretary.
9. Agenda Item No. 10. Discussion: Senior Center Progress — This is a standing item to
allow discussion about the proposed senior center facility.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel free to call me at
(817)748.8398.
CITY OF
SOUTHLAKE
SENIOR ADVISORY COMMISSION: Monday, September 22, 2008
LOCATION: Southlake Senior Activities Center
307 Parkwood Drive
Southlake, Texas 76092
TIME: 12:00 p.m.
REGULAR SESSION:
1. Call to Order
ADMINISTRATIVE COMMENTS:
2. Administrative Comments
A. Oath of Office
B. Boards and Commissions Appreciation Reception
C. Friends of the Southlake Library Presentation
CONSENT AGENDA:
All items listed below are considered to be routine by the Senior Advisory
Commission and will be enacted with one motion. There will be no separate
discussion of items unless a Commission member or citizen so requests, in
which event the item will be removed from the general order of business and
considered in its normal sequence.
3. Consent
A. Approval of the August 12, 2008 regular Senior Advisory
Commission meeting minutes.
REGULAR AGENDA:
4. Public Forum
5. Report: CARS (Josh Weiser)
6. Report: Southlake Senior Activities
7. Report: Metroport Meals on Wheels (Mary King/Darla Fowler)
8. Report: Facilities update — Current & Future/New
9. Consider: Election of Senior Advisory Commission Officers for
2008-09
Senior Advisory Commission
Meeting Date — September 22, 2008
Page 2 of 2
10. Discussion: Senior Center progress (standing item)
11, Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, September 19, 2008 at 5:00 p.m.
pursuant to Chapter 551 of the Texas Government Code.
City Secretary
If you plan to attend this pub
advise the City Secretary 48
be made to assist you.
a disability that requires special needs, please
817.748.8016 reasonable accommodations will
OFFICIAL MINUTES
Not Approved by the Senior Advisory Commission
CITY OF SOUTHLAKE
SENIOR ADVISORY COMMISSION
August 12, 2008
Senior Activity Center
MEMBERS AND ALTERNATES PRESENT: David Baltimore, Interim Chairman;,
Charlie Boyd, Bill Kyle, Marge Kyle, Cleta Pierce, (Alternate 1)
MEMBERS AND ALTERNATES ABSENT: Jean Boland, Nancy Sporn and
Dorothy Cosgrove
EX OFFICIO MEMBERS AND GUESTS PRESENT: Josh Weiser, CARS; Darla
Fowler, MMOW Coordinator
STAFF PRESENT: Amanda Troum, Senior Services Coordinator, Kerry
McGeath, Community Services Deputy Director
Agenda Item No. 1. Call to Order
Interim Chairman David Baltimore called the meeting to order at 1:07 p.m.
Aaenda Item No. 2. Administrative Comments
No items at this time.
Agenda Item No 3 Approval of the April 8 2008 Senior Advisory Commission
meeting minutes
A motion was made to approve the minutes as presented.
Motion: Boyd
Second: Pierce
Ayes: Baltimore, Boyd, B. Kyle, M. Kyle, Pierce,
Nays: None
Abstention: None
Vote: 5-0
Motion carried.
Agenda Item No. 4. Public Forum
No items at this time.
Agenda Item No. 5. Report: CARS (Josh Weiser)
Josh Weiser, CARS Chairman, reported 3 new qualified users in July bringing
the total of qualified users to 201.
Minutes of the August 12, 2008 Senior Advisory Commission
Pagel of 3
3 t"n
1—
OFFICIAL MINUTES
Not Approved by the Senior Advisory Commission
Aaenda Item No. 6. Report: Southlake Senior Activities (Dorothy Cosgrove
No items to report at this time.
Aaenda Item No. 7. Report: Metroport Meals on Wheels (Darla Fowler
Darla Fowler, MMOW Coordinator, reported that the Texas Motor Speedway
food donation provided three different meals for the Southlake Senior Center.
She also reported that due to the Southlake Tavern Restaurant closing, Boston
Market would provide the food on Tuesday, August 26.
Amanda Troum, Senior Services Coordinator, gave the current facility report
which included the addition of a new television per a grant from the Southlake
Public Library. She also reported on the meeting with the Master Gardeners to
obtain their recommendations on the center's front flower beds.
Kerry McGeath, Community Services Deputy Director, gave an update on the
future/new facility. Mr. McGeath reported that Jim Blagg, Assistant City Manager,
and City Manager Shana Yelverton had visited the City of Frisco to investigate
and compare the needs of the city pertaining to the Recreation Department and
Senior Center. Mr. McGeath also reported that he would keep the Senior
Advisory Commission updated on any new developments.
Agenda Item No 9 Consider: Potential Special Senior Advisory Commission
Meeting for Friends of Southlake Library presentation
The Senior Advisory Commission made a motion to hold the September meeting
on Monday, September 22, 12:00pm, instead of the regularly schedule second
Tuesday. The reason for this change is to hear a presentation by a
representative from the Friends of the Southlake Library (FOSQ.
A motion was made to hold the next Senior Advisory Commission Meeting
on Monday, September 22, 2008.
Motion: B. Kyle
Second: Pierce
Ayes: Baltimore, Boyd, B. Kyle, M. Kyle, and Pierce
Nays: None
Abstention: None
Vote: 5-0
Motion carried.
Minutes of the August 12, 2008 Senior Advisory Commission
Page 2 of 3 -5 rA ` Bry
OFFICIAL MINUTES
Not Approved by the Senior Advisory Commission
Agenda Item No. 10. Adjournment
A motion was made to adjourn the meeting at 1:40 p.m.
Motion:
Boyd
Second:
Pierce
Ayes:
Baltimore, Boyd, B. Kyle, M. Kyle and Pierce,
Nays:
None
Abstention:
None
Vote:
5-0
Motion carried.
David Baltimore, Interim Chair
Chris Tribble, Interim Director of Community Services
A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR
REVIEW IN THE OFFICE OF THE CITY SECRETARY.
Minutes of the August 12, 2008 Senior Advisory Commission Y
Page 3 of 3
CITY OF
SOUTHLAKE
September 18, 2008
TO: Senior Advisory Commission
FROM: Amanda Troum, Senior Activities Center Coordinator
SUBJECT: Election of Senior Advisory Commission officers for 2008-09
Action Requested: Election of Senior Advisory Commission officers for 2008-09.
Background
Information:
Financial
Considerations:
Citizen Input/
Board Review:
At the January 10, 2006 meeting of the Senior Advisory Commission,
members approved amending the Commission bylaws to reflect that
election of officers will occur at the "first regular meeting following the
annual appointment of new commission members by the city council."
The bylaws provide that "the commission shall elect by majority vote
from the members a chair, vice -chair, and secretary, each to serve until
the next annual election."
The City Council considered board appointments to the Senior Advisory
Commission at the August 19, 2008 meeting and reappointed Jean
Boland, Bill Kyle, Charles Boyd and Nancy Sporn. Don McCauley and
Craig Hayes were also appointed to the Commission by City Council on
September 16, 2008.
Any sitting Board member may be considered for the officer positions of
Chair, Vice -Chair and Secretary.
Current Senior Advisory Commission members are:
■ Jean Boland
■ Bill Kyle
■ Charles Boyd
■ David Baltimore
■ Nancy Sporn
■ Don McCauley
■ Margie Kyle
■ Cleta Pierce
■ Craig Hayes
Not Applicable.
Not Applicable.
q-1
Place 1
Place 2
Place 3
Place 4 (Interim Chair)
Place 5
Place 6
Place 7 (Secretary)
Place 8 (Alternate 1)
Place 9 (Alternate 2)
Senior Advisory Commission
Meeting Date — September 22, 2008
Page 2 of 3
Legal Review: Not Applicable.
Alternatives: Not Applicable.
Supporting
Documents: Supporting documents include the following items:
• Copy of January 10, 2006 Senior Advisory
minutes pertaining to revision of the bylaws
Commission meeting
Staff
Recommendation: Election of Senior Advisory Commission officers for 2008-09.
M
Senior Advisory Commission
Meeting Date — September 22, 2008
Page 3 of 3
Excerpt from the Approved January 10, 2006 Senior Advisory Commission Meeting
Minutes
Agenda Item No, 6. Consider: Revision to Senior Advisory Commission bylaws
The Senior Advisory Commission bylaws currently state that "officers shall be elected by a
majority vote in the regular June session of each year." It was recommended to revise the
bylaws to reflect that election of officers to occur following appointment by City Council. The
proposed wording for Article III, Section 3.1(b) of the SAC bylaws is derived from the City
Code, Section 12-78, Parks and Recreation Board.
A recommendation was made to amend the bylaws to read: "At the first regular meeting
following the annual appointment of new commission members by the city council, the
commission shall elect by majority vote from the members a chair, vice chair, and secretary,
each to serve until the next annual election."
A motion was made to adopt the change as recommended.
Motion: B. Kyle
Second: Baltimore
Ayes: Alexander, Baltimore, Boland (Alternate 2), B. Kyle, M. Kyle, C. Montague, G.
Montague, Moore and Pierce (Alternate 1)
Nays: None
Abstention: None
Vote: 9-0
Motion carried.
0