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2008-08-12 SAC PacketDCITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION: Tuesday August 12. 2008 LOCATION: Southlake Senior Activities Center 307 Parkwood Drive Southlake, Texas 76092 TIME: 1:00 P.M. REGULAR SESSION: 1. Call to Order ADMINISTRATIVE COMMENTS: 2. Administrative Comments — There are no comments for this agenda. CONSENT AGENDA: All items listed below are considered to be routine by the Senior Advisory Commission and will be enacted with one motion. There will be no separate discussion of items unless a Commission member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 3. Consent A. Approval of the July 8, 2008 regular Senior Advisory Commission meeting minutes. REGULAR AGENDA: lmmfia�� 5. Report: CARS (Josh Weiser) 6. Report: Southlake Senior Activities (Dorothy Cosgrove) 7, Report: Metroport Meals on Wheels (Mary King/Darla Fowler) 8. Report: Facilities update — Current & Future/New 9. Consider: Potential special Senior Advisory Commission meeting for Friends of Southlake Library presentation 10. Discussion: Senior Center progress (standing item) 11. Adjournment Senior Advisory Commission Meeting Date — August 12, 2008 Page 2 of 2 CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, August 8, 2008 by 5:00 p.m. pursuant to Chapter 551 of the Texas Government Code. Lori Payne, TRMV ?Q Jr City Secretary ' n If you plan to attend this publiiY4nes1ing,aK6'haA a disability that requires special needs, please advise the City Secretary 48 hoik jp 8dv UO at 817.748.8016 reasonable accommodations will be made to assist you. CITY OF © SOUTHLAKE MEMORANDUM August 7, 2008 TO: Senior Advisory Commission FROM: Amanda Troum, Senior Activity Center Coordinator SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting Tuesday, August 12, 2008 at 1:00 p.m. Agenda Item No. 2. Administrative Comments: There are no Comments this meeting. 2. Agenda Item No. 3A. Consent: Approval of the Minutes from the July 8, 2008 regular Senior Advisory Commission meeting. Should you have any changes or additions to these minutes, please let Amanda Troum, Senior Center Coordinator, know in advance and/or make it part of the motion for consideration. Amanda may be reached at (817) 748-8398, or by e-mail at atroumCa)_ci.southlake.tx.us. 3. Agenda Item No. 4. Public Forum — This is the public's opportunity to address the Commission about non -agenda items. During this proceeding it is important that the Commission not deliberate (discuss among yourselves) or take action on any item brought up at this time. The Commissions' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Commission and/or 4) request that the Chair put the item on a future agenda for the Commission to discuss or consider. 4. Agenda Item No. 5. Report: CARS — This item is a standing item on the agenda to allow Mr. Weiser to update Senior Advisory Commission on CARS issues and provide statistical reports. 5. Agenda Item No. 6. Report: Southlake Senior Activities — This item is a standing item in order for the Commission members to receive information about monthly events and activities from Dorothy Cosgrove. 6. Agenda Item No. 7. Report: Metroport Meals on Wheels - This standing item is placed to allow monthly and quarterly reports to the Commission from MMOW representatives Mary King or Darla Fowler and to discuss present and future issues with the program. Agenda Item No. 8. Report: Facilities Update — Current & Future/New — This item is a standing item in order for the Commission members to receive information about progress being made in connection with current and future facilities. 8. Agenda Item No. 9. Consider: Potential special Senior Advisory Commission meeting for Friends of Southlake Library presentation — The commission may wish to call a special meeting in August for a presentation by representatives from Friends of Southlake Library (FOSL). a allow discussion about the proposed senior center — This is a standing item to We appreciate your commitment and service to the City and the Senior Advisory Commission. If you have any questions prior to the meeting, please feel free to call me at (817) 748.8398. OFFICIAL MINUTES Not Approved by the Senior Advisory Commission CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION July 8, 2008 Senior Activity Center MEMBERS AND ALTERNATES PRESENT: David Baltimore, Interim Chairman; Jean Boland, (Alternant 2), Charlie Boyd, Dorothy Cosgrove, Cleta Pierce, (Alternate 1), and Nancy Sporn MEMBERS AND ALTERNATES ABSENT: Marg Kyle and Bill Kyle EX OFFICIO MEMBERS AND GUESTS PRESENT: Josh Weiser, CARS; Mary King, MMOW Chairman; Darla Fowler, MMOW Coordinator, Mary King, Chairman Metroport Meals on Wheels STAFF PRESENT: Amanda Troum, Senior Center Coordinator, Chris Tribble, Community Services Deputy Director Agenda Item No. 1. Call to Order Interim Chairman David Baltimore called the meeting to order at 1:07 p.m. Agenda Item No. 2. Administrative Comments A presentation by the Friends of the Library Committee was scheduled for this meeting but the representative was unable to attend. This will be placed on next months agenda. Agenda Item No 3 Approval of the April 8 2008 Senior Advisory Commission meeting minutes A motion was made to approve the minutes as presented. Motion: Pierce Second: Boland Ayes: Baltimore, Boland, Boyd, Cosgrove, Pierce, and Sporn Nays: None Abstention: None Vote: 6-0 Motion carried. Agenda Item No. 4. Public Forum Interim Chairman Baltimore opened Public Forum. Charlie Boyd asked for clarification of information reported in the Southlake Times regarding the new building proposal for the Southlake public library, recreation department and the senior center. Chris Tribble, interim director of Community Services, stated that Minutes of the February 13, 2007 Senior Advisory Commission Pagel of 3�_ \ OFFICIAL MINUTES Not Approved by the Senior Advisory Commission the new facility was still in the proposal stage and that the city would keep the Senior Advisory Commission abreast of new developments and public meetings concerning this topic Agenda Item No. 5. Report: CARS (Josh Weiser) Josh Weiser, CARS Chairman, reported 4 new qualified users in July bringing the total of qualified users to 198. He also reported that two applications for potential new riders were in progress and that 2 new volunteer drivers had joined CARS. Agenda Item No 6 Report: Southlake Senior Activities (Dorothy Cosgrove) No items to report at this time. Agenda Item No 7 Report: Metroport Meals on Wheels (Mary King, Darla Fowler Mary King, Chairman of Metroport Meals on Wheels, will give the report for June and July at the August meeting. She reported that the MMOW Golf Tournament was a huge success with 300 golfers in attendance. Agenda Item No 8 Consider: Proposed Fiscal Year 2008-09 General Fund Budget for Senior Services Chris Tribble, interim director of community services, presented the Senior Services Budget for fiscal year October 2008 — September 2009. He provided information on the increased funds in the budget proposal. A motion was made to approve the proposed Fiscal Year 2008-09 General Fund Budget. A motion was made to approve the Fiscal Year 2008-09 General Fund Budget for Senior Services as presented. Motion: Pierce Second: Boland Ayes: Baltimore, Boland, Boyd, Cosgrove, Pierce, and Sporn Nays: None Abstention: None Vote: 6-0 Motion carried. Agenda Item No 9 Discussion: Facilities Update (Chris Tribble) Chris Tribble, interim director of community services, reported that starting next year the City Manager's office will begin having work sessions on how to move forward with the proposed new facility. These sessions will take into consideration what the needs are and how to finance the proposal. A suggestion Minutes of the February 13, 2007 Senior Advisory Commission Page 2 of 3 3 Pk i OFFICIAL MINUTES Not Approved by the Senior Advisory Commission was made that the Facilities Update agenda item be divided into two categories: current facility and future/new facility. his change will be on the next meeting agenda. Agenda Item No. 10. Adjournment A motion was made to adjourn the meeting at 1:40 p.m. Motion: Pierce Second: Sporn Ayes: Baltimore, Boland, Boyd, Cosgrove, Pierce, Sporn Nays: None Abstention: None Vote: 6-0 Motion carried. David Baltimore, Interim Chair Chris Tribble, Interim Director of Community Services A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY SECRETARY. Minutes of the February 13, 2007 Senior Advisory Commission Page 3 of 3 —5Al*�