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2008-07-08 SAC PacketDCITY OF SOUTHLAIE MEMORANDUM May 29, 2008 TO: Senior Advisory Commission FROM: Amanda Troum, Senior Activity Center Coordinator SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting Tuesday, July 8, 2008 at 1:00 p.m. Agenda Item No. 2. Administrative Comments: A. Friends of Southlake Library Presentation — Representatives from the Friends of Southlake Library group will make a brief presentation at your meeting. Agenda Item No 3A Consent Approval of the Minutes from the April 15, 2008 special Senior Advisory Commission meeting. Should you have any changes or additions to these minutes, please let Amanda Troum, Senior Center Coordinator, know in advance and/or make it part of the motion for consideration. Amanda may be reached at (817) 748-8398, or by e-mail at atroum(aj)ci.southlake.tx.us. 3. Agenda Item No 3B Consent: Approval of the Minutes from the June 10, 2008 regular Senior Advisory Commission meeting. (Same instructions for changes/corrections to minutes mentioned in Item 3A.) 4. Agenda Item No. 4. Public Forum — This is the public's opportunity to address the Commission about non -agenda items. During this proceeding it is important that the Commission not deliberate (discuss among yourselves) or take action on any item brought up at this time. The Commissions' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Commission and/or 4) request that the Chair put the item on a future agenda for the Commission to discuss or consider. 5. Agenda Item No. 5. Report: CARS — This item is a standing item on the agenda to allow Mr. Weiser to update Senior Advisory Commission on CARS issues and provide statistical reports. 6. Agenda Item No 6 Report• Southlake Senior Activities — This item is a standing item in order for the Commission members to receive information about monthly events and activities from Dorothy Cosgrove. 7. Agenda Item No 7 Report: Metroport Meals on Wheels - This standing item is placed to allow monthly and quarterly reports to the Commission from MMOW representatives Mary King or Darla Fowler and to discuss present and future issues with the program. 8. Agenda Item No. 8. Consider: Proposed Fiscal Year 2008-09 General Fund Budget for Senior Services -- As part of the annual budget process, City staff will review with the Commission the proposed Community Services Division General Fund Budget relating to Senior Services at your upcoming meeting. 9. Agenda Item No. 9. Discussion — There are no items for discussion for this meeting. We appreciate your commitment and service to the City and the Senior Advisory Commission. If you have any questions prior to the meeting, please feel free to call me at (817)748.8398. 6 CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION: Tuesday, July 8, 2008 LOCATION: Southlake Senior Activities Center 307 Parkwood Drive Southlake, Texas 76092 TIME: 1:00 P.M. REGULAR SESSION: 1. Call to Order ADMINISTRATIVE COMMENTS: 2. Administrative Comments A. Friends of Southlake Library Presentation CONSENT AGENDA: All items listed below are considered to be routine by the Senior Advisory Commission and will be enacted with one motion. There will be no separate discussion of items unless a Commission member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 3. Consent A. Approval of the April 15, 2008 special Senior Advisory Commission meeting minutes. B. Approval of the June 10, 2008 regular Senior Advisory Commission meeting minutes. REGULAR AGENDA: 4. Public Forum 5. Report: CARS (Josh Weiser) 6. Report: Southlake Senior Activities (Dorothy Cosgrove) 7. Report: Metroport Meals on Wheels (Mary King/Darla Fowler) 8. Consider: Proposed Fiscal Year 2008-09 General Fund Budget for Senior Services 9. Discussion: No items this agenda. Senior Advisory Commission Meeting Date —July 8, 2008 Page 2 of 2 10. Adjournment CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southiake, Texas, on Thursday, July 3, 2008 by 5:00 p.m. pursuant to Chapter 551 of the Texas Government Code. Lon vayne, i K L; City Secretary cU: If you plan to attend this piibJja ij;ginp,,snd have a disability that requires special needs, please advise the City "tec�neMry 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. OFFICIAL MINUTES Not Approved by the Senior Advisory Commission CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION June 10, 2008 Senior Activity Center MEMBERS AND ALTERNATES PRESENT: Jeane Alexander, Chair; David Baltimore, Vice Chair; Jean Boland, (Alternant 2), Charlie Boyd, Marg Kyle, Bill Kyle, Cleta Pierce, (Alternate 1), and Nancy Sporn MEMBERS AND ALTERNATES ABSENT: Dorothy Cosgrove EX OFFICIO MEMBERS AND GUESTS PRESENT: Josh Weiser, CARS; Mary King, MMOW Chairman; and Darla Fowler, MMOW Coordinator STAFF PRESENT: Amanda Troum, Senior Center Coordinator and Kerry McGeath, Community Services Deputy Director Agenda Item No. 1. Call to Order Chairman Alexander called the meeting to order at 1:15 p.m. Agenda Item No. 2. Administrative Comments No items at this time. Agenda Item No 3 Approval of the April 8 2008 Senior Advisory Commission meeting minutes A motion was made to approve the minutes as presented. Motion: B. Kyle Second: Boland Ayes: Alexander, Boland, Boyd, M. Kyle, B. Kyle, Pierce, and Sporn Nays: None Abstention: Baltimore Vote: 7-0 Motion carried. Agenda Item No. 4. Public Forum Chairman Alexander opened Public Forum. No items at this time. Minutes of the February 13, 2007 Senior Advisory commission Page 1of3 -3p,- 1 OFFICIAL MINUTES Not Approved by the Senior Advisory Commission Agenda Item No. 5. Report:. CARS (Josh Weiser Josh Weiser, CARS, reported that the ridership was down from 103 total riders in April to 95 in May; of these, 37 riders final destination being the Southlake Senior Center. Mr. Weiser also reported that the newspaper article in the Southlake Star had a good response of 3 applications for potential riders and 2 volunteer drivers. He also reported that North Richland Hills has expressed interest in starting a CARS program at the end of the summer. Agenda Item No. 6. Report: Southlake Senior Activities (Bill Kyle) Bill Kyle made the report in Dorothy Cosgrove's absence. He reported on the success of the 10th Anniversary Celebration and the upcoming month's activities at the Senior Center. Agenda Item No 7 Report: Metroport Meals on Wheels (Mary King. Darla Fowler Darla Fowler, Metroport Meals on Wheels Coordinator, reported that 154 meals were served at the 10th Anniversary Celebration and that 449 meals were served in May. Agenda Item No. 8 Consider: Election of Chair Senior Advisory Commission Chair Jeane Alexander submitted her resignation to the committee effective Tuesday, June 10, 2008, David Baltimore, Vice Chair, suggested that the Commission consider that he act as interim Chair until the City Council appoints the new Senior Advisory Commission and at that time elections would be held for the position. Agenda Item No 9 Discussion: Facilities Update (Kerry McGeath) Kerry McGeath, Deputy Director of Community Services, presented a power point presentation of the new building concept that was proposed to the City Council earlier this year. David Baltimore also stated that there was flooding at the front entrance of the Senior Center when it rained and asked that this problem be looked into. Agenda Item No. 10. Adjournment A motion was made to adjourn the meeting at 1:40 p.m. Motion: Boyd Second: Pierce Ayes: Alexander, Baltimore, Boland, Boyd, B. Kyle, M. Kyle, Pierce, Sporn Minutes of the February 13, 2007 Senior Advisory Commission Page 2 of 3 OFFICIAL MINUTES Not Approved by the Senior Advisory Commission Nays: None Abstention: None Vote: 8-0 Motion Carried. Jeane Alexander, Chair Kerry McGeath, Deputy Director of Community Services A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY SECRETARY. Minutes of the February 13, 2007 Senior Advisory Commission Page 3 of 3 �?P' — -5 UNOFFICIAL MINUTES Not Approved by the Senior Advisory Commission CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION April 15, 2008 Senior Activity Center MEMBERS AND ALTERNATES PRESENT: Jeane Alexander, Chair; David Baltimore, Vice Chair; Jean Boland, (Alternant 2), Charlie Boyd, Dorothy Cosgrove, Marg Kyle, Bill Kyle, Nancy Sporn and Cleta Pierce, (Alternate 1) MEMBERS AND ALTERNATES ABSENT: EX OFFICIO MEMBERS AND GUESTS PRESENT: Donna Frye, CARS, Mary King, MMOW Chairman, Darla Fowler, MMOW Coordinator STAFF PRESENT: Amanda Troum, Senior Services Coordinator Agenda Item No. 1. Call to Order Chairman Alexander called the meeting to order at 1:00 p.m. Agenda Item No. 2 Public Forum There were no items at this time. Agenda Item No 3 Senior Center 10th Anniversary Senior Center Coordinator Amanda Troum presented detailed information regarding the Senior Center 10th Anniversary Celebration to be held Tuesday, May 13 at the Center. The day's schedule of events was reviewed to ensure that all aspects of the activities had been finalized and ready for the event. Members volunteered for various tasks. Some of discussion items included the exterior landscaping and inside improvements to the Center, the dinner menu, an advertisement banner at Town Square, emcee recommendations, a memorial scrapebook, invitations, presentations to guests, publicity, and parking issues. Agenda Item No. 4. Adjournment A unanimous motion was made to adjourn the meeting at 1:40 p.m. Jeane Alexander, Chair Kerry McGeath, Deputy Director of Community Services A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY SECRETARY. Minutes of the April 15, 2007 Senior Advisory Commission Page 1 of 1 ✓e) e \ CITY OF © SOUTHLAKE MEMORANDUM June 25, 2008 TO: Senior Advisory Commission FROM: Chris Tribble, Interim Director of Community Services SUBJECT: Proposed Fiscal Year 2008-09 General Fund Budget for Senior Services Action Requested: Senior Advisory Commission discussion and recommendation of the proposed Fiscal Year 2008-09 Community Services Division Annual General Fund budget relating to senior services. Background Information: For the past several months, City staff has been compiling research and formulating the FY 2008-09 Annual Budget for the Community Services division. Each year, the items relating to senior activities included in the proposed budget are presented to the Senior Advisory Commission for review and recommendation. Staff has completed an initial review session with the Budget Review Team. The proposed budget remains subject to final review by the City Manager. The City Council will consider all departmental budgets as a part of the annual budget process. We are proposing no new requests with operational costs for the proposed upcoming fiscal year. Included within the proposed operational budget are such items as continued funding for Metroport Meals on Wheels ($12,600) and Call a Ride Southlake ($12,000), attendance at a national training program for the Senior Coordinator, and on -going staffing and support for facility operations and programming. Financial Considerations: The proposed Fiscal Year 2008-09 Community Services Division budget recognizes existing budgetary limitations and the need to maintain and/or improve current levels of service delivery. Financial Impact: Approved budget allocations for FY 2008-09 Community Services Division budget will be effective October 1, 2008. Senior Advisory Commission Meeting Date — July 8, 2008 Page 2 of 2 Citizen Input/ Board Review: Staff has developed the proposed Community Services Division Budget with consideration being given to the Council strategic focus areas and on -going review of city- wide facility plans. Legal Review: Not applicable. Alternatives: Input towards the preliminary proposed Fiscal Year 2008-09 Community Services Division Budget as desired. Supporting Documents: Not applicable. Staff Recommendation: Senior Advisory Commission discussion and recommendation of the proposed Fiscal Year 2008-09 Community Services Division Annual General Fund Budget relating to senior services. M