2008-02-12 SAC PacketCity of Southlake, Texas
TO: Senior Advisory Commission
FROM: Amanda Troum, Senior Activity Center Coordinator
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, February 12, 2008 at 1:00 p.m.
N
Agenda Item No. 2.A Administrative Comments: Isolation Task Force
Certification — Staff will provide a brief progress report concerning the Isolation
Task Force certification with the United Way.
Advisory Commission meeting — Should you have any changes or additions to
these minutes, please let Amanda Troum, Senior Center Coordinator, know in
advance and/or make it part of the motion for consideration. Amanda may be
reached at (817) 748-8398, or by e-mail at atroum ci.southlake.tx.us.
Agenda Item No. 4. Public Forum — This is the public's opportunity to address the
Commission about non -agenda items. During this proceeding it is important that
the Commission not deliberate (discuss among yourselves) or take action on any
item brought up at this time. The Commissions' options during this topic are 1) to
listen, 2) ask questions and respond to the presenter only, 3) request staff to look
into the issue and report back to the Commission and/or 4) request that the Chair
put the item on a future agenda for the Commission to discuss or consider.
4. Agenda Item No. 5. Report: CARS — This item is a standing item on the agenda
to allow Ms. Fry to update Senior Advisory Commission on CARS issues and
provide statistical reports.
Agenda Item No. 6. Report: Southlake Senior Activities — This item is a standing
item in order for the Commission members to receive information about monthly
events and activities from Dorothy Cosgrove.
Agenda Item No. 7. Report: Metroport Meals on Wheels - This standing item is
placed to allow monthly and quarterly reports to the Commission from MMOW
representatives Mary King or Darla Fowler and to discuss present and future
issues with the program.
Agenda Item No. 8. Report: Facilities Update — This item is to inform Commission
members about progress being made in connection with proposed facilities.
Agenda Item No. 9. Report: Anniversary Update — This item is placed to allow
Commission members to receive information about Center's 10th anniversary to
occur in May 13, 2008. A sign-up sheet was distributed at the previous meeting.
Senior Advisory Commission Members
Meeting Date — February 12, 2008
Page 2
9. Agenda Item No. 9. Consider — There are no Consider items for this agenda.
10. Agenda Item No. 10. Discussion — There are no Discussion items for this
agenda.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel free to call me
at (817) 748.8398.
Citv of Southlakp_ TPYac
SENIOR ADVISORY COMMISSION: Tuesday, February 12, 2008
LOCATION: Southlake Senior Activities Center
307 Parkwood Drive
Southlake, Texas 76092
TIME: 1:00 P.M.
REGULAR SESSION:
1. Call to Order
ADMINISTRATIVE COMMENTS:
2. Administrative Comments:
A. Isolation Task Force Certification
CONSENT AGENDA:
All items listed below are considered to be routine by the Senior Advisory Commission
and will be enacted with one motion. There will be no separate discussion of items
unless a Commission member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
3. Consent
A. Approval of the January 8, 2008 Senior Advisory Commission meeting
minutes.
REGULAR AGENDA:
4. Public Forum
5. Report: CARS (Donna Fry)
6.
Report:
Southlake Senior Activities (Dorothy Cosgrove)
7.
Report:
Metroport Meals on Wheels (Mary King/Darla Fowler)
8.
Report:
Facilities Update
9.
Report:
Anniversary Update
10.
Consider:
There are no Consider items this agenda.
11.
Discussion:
There are no Discussion items this agenda.
12.
Adjournment
Senior Advisory Commission Meeting
Meeting Date —Tuesday, February 12, 2008
Page 2 of 2
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Friday, February 8, 2008 at 5:00 p.m. pursuant to
Chapter 551 of the Texas Government Code.
�UTH�
Cj eeseeeve
ll
Lori Payne, TRMC ^ t�„
City Secretary a o "s
you plan to attend this public meF,tf.ng eafrd Ifehai
Secretary 48 hours in advance at 817.7�8Hs�Q7ti
that requires special needs, please advise the City
accommodations will be made to assist you.
OFFICIAL MINUTES
Not Approved by the Senior Advisory Commission
CITY OF SOUTHLAKE
SENIOR ADVISORY COMMISSION
January 8, 2007
Senior Activity Center
MEMBERS AND ALTERNATES PRESENT: Jeane Alexander, Chair; David Baltimore,
Vice Chair; Jean Boland, (Altemant 2), Charlie Boyd, Dorothy Cosgrove, Marg Kyle,
Bill Kyle, and Cleta Pierce, (Alternate 1)
MEMBERS AND ALTERNATES ABSENT: Nancy Sporn
EX OFFICIO MEMBERS AND GUESTS PRESENT: Donna Frye, CARS, Mary King,
MMOW Chairman, Darla Fowler, MMOW Coordinator
STAFF PRESENT: Steve Polasek, Director of Community Services, and Amanda
Troum, Senior Services Coordinator
Agenda Item No. 1. Call to Order
Chairman Alexander called the meeting to order at 1:05 p.m.
Agenda Item No 2 Administrative Comments
Amanda Troum, Senior Center Coordinator, asked the Senior Advisory Commission to
choose a date in May for the Southlake Senior Center Tenth Anniversary Celebration.
The Senior Advisory Commission agreed upon Tuesday, May 13, 2008, 1:00pm-5:00pm.
A sign-up sheet was also distributed for each member to volunteer to do a particular duty
in preparation for the celebration.
Agenda Item No 3 Approval of the November 13 2007 Senior Advisory Commission
meeting minutes
A motion was made to approve the minutes as presented.
Motion: B. Kyle
Second: Pierce
Ayes: Alexander, Baltimore, Boland, Boyd, Cosgrove, M. Kyle, B. Kyle, and
Pierce
Nays: None
Abstention: None
Vote: 8-0
Motion carried.
Agenda Item No. 4. Public Forum
Chairman Alexander opened Public Forum. No items at this time
Minutes of the January 8, 2007 Senior Advisory Commission
Page t of 3
3 (--�y'
OFFICIAL MINUTES
Not Approved by the Senior Advisory Commission
Agenda Item No. 5. Report: CARS (Donna Frye
Donna Frye, CARS Chairman, presented the CARS report for December 2007. Ms. Frye
reported a decrease of one-way trips from 106 to 50 riders. She reported one of the most
noticeable reasons for the decrease in ridership is that some of the main users have
recently passed away. Ms. Frye also mentioned an upcoming meeting with Steve Polasek,
Director of Community Services, and Amanda Troum, Senior Center Coordinator. Steve
Polasek stated that CARS has plateau and that in the upcoming meeting, they would be
looking into things that the City can do to help promote CARS in the community. He also
mentioned that the meeting would include Crystal Shafer, Community Services
Coordinator, to help with the recruitment of volunteer drivers.
Agenda Item No 6. Report: Southlake Senior Activities (Dorothy Cosgrove)
Ms. Cosgrove had nothing to report at this time.
Agenda Item No 7 Report: Metroport Meals on Wheels (Mary King Darla Fowler)
Darla Fowler, Metroport Meals on Wheels coordinator, reported that due to January
being a short month, there would not be a Pot Luck lunch on the last Tuesday of the
month but instead Southlake Tavern Restaurant would provide the meal. She also
reported that there are many new members coming to the Tuesday Luncheon. Mary King,
Chairman of MMOW, reported that Christmas was a huge success and that she would get
the city the end -of -the -year numbers at the next meeting.
Agenda Item No 8 Report: Facility Update Steve Polasek)
Steve Polasek, Director of Community Services, reported that at a City work session
meeting on December 18, Brinkley Sergeant Architectural firm, made a presentation to
the City Council in reference to the new facility. He also stated that this presentation was
the first step and would help start a dialogue with the City Council. Mr. Polasek also
stated that he would keep the SAC informed of future meeting that seniors may want to
attend and offer information. A visual of the proposed facility will be presented at a
future meeting.
Agenda Item No. 9. Adjournment
A motion was made to adjourn the meeting at 1:40 p.m.
Motion: Baltimore
Second: Boyd
Ayes: Alexander, Baltimore, Boland, Boyd, Cosgrove, B. Kyle, M. Kyle, and
Pierce
Nays: None
Abstention: None
Vote: 8-0
Minutes of the January 8, 2007 Senior Advisory Commission
Page 2 of 3
OFFICIAL MINUTES
Not Approved by the Senior Advisory Commission
Motion carried.
Jeane Alexander, Chair
Steve Polasek, Director of Community Services
A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR
REVIEW IN THE OFFICE OF THE CITY SECRETARY.
Minutes of the January 8, 2007 Senior Advisory Commission
Page 3 of 3