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2008-01-08 SAC PacketCity of SnuthiakP_ Texan MEMORANDUM December 19, 2007 TO: Senior Advisory Commission FROM: Amanda Troum, Senior Activity Center Coordinator SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting Tuesday, January 8, 2008 at 1:00 p.m. Please note the new meeting time is now 1:00 p.m. Agenda Item No. 2. Administrative Comments: There are no Administrative Comments for this agenda. 2. Agenda Item No. 3A. Approval of the Minutes from the November 13, 2007 Senior Advisory Commission meeting — Should you have any changes or additions to these minutes, please let Amanda Troum, Senior Center Coordinator, know in advance and/or make it part of the motion for consideration. Amanda may be reached at (817) 748-8398, or by e-mail at atroum@ci.south lake.tx. us. 3. Agenda Item No. 4. Public Forum — This is the public's opportunity to address the Commission about non -agenda items. During this proceeding it is important that the Commission not deliberate (discuss among yourselves) or take action on any item brought up at this time. The Commissions' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Commission and/or 4) request that the Chair put the item on a future agenda for the Commission to discuss or consider. 4. Agenda Item No. 5. Report: CARS — This item is a standing item on the agenda to allow Ms. Fry to update Senior Advisory Commission on CARS issues and provide statistical reports. 5. Agenda Item No. 6. Report: Southlake Senior Activities — This item is a standing item in order for the Commission members to receive information about monthly events and activities from Dorothy Cosgrove. 6. Agenda Item No. 7. Report: Metroport Meals on Wheels - This standing item is placed to allow monthly and quarterly reports to the Commission from MMOW representatives Mary King or Darla Fowler and to discuss present and future issues with the program. 7. Agenda Item No. 8. Report: Facilities Update — This item is to inform Commission members about progress being made in connection with proposed facilities. 8. Agenda Item No. 9. Report: Anniversary Update — This item is placed to allow Commission members to receive information about Center's 10'h anniversary to occur in May 2008. Senior Advisory Commission Members Meeting Date — January 8, 2008 Page 2 9. Agenda Item No. 9. Consider — There are no Consider items for this agenda. 10. Agenda Item No. 10. Discussion — There are no Discussion items for this agenda. We appreciate your commitment and service to the City and the Senior Advisory Commission. If you have any questions prior to the meeting, please feel free to call me at (817) 748.8398. Cifv of Snnihinkra Tnxac SENIOR ADVISORY COMMISSION: Tuesday, January 8, 2008 LOCATION: Southlake Senior Activities Center 307 Parkwood Drive Southlake, Texas 76092 TIME: 1:00 P.M. REGULAR SESSION: 1. Call to Order ADMINISTRATIVE COMMENTS: 2. Administrative Comments: There are no Administrative Comments this agenda. CONSENT AGENDA: All items listed below are considered to be routine by the Senior Advisory Commission and will be enacted with one motion. There will be no separate discussion of items unless a Commission member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 3. Consent A. Approval of the November 13, 2007 Senior Advisory Commission meeting minutes. c a : - aT�G- 4. Public Forum 5. Report: CARS (Donna Fry) 6. Report: Southlake Senior Activities (Dorothy Cosgrove) 7. Report: Metroport Meals on Wheels (Mary King/Darla Fowler) 8. Report: Facilities Update 9. Report: Anniversary Update 10. Consider: There are no Consider items this agenda. 11. Discussion: There are no Discussion items this agenda. 12. Adjournment Senior Advisory Commission Meeting Meeting Date — Tuesday, January 8, 2008 Page 2 of 2 CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, January 4, 2008 at 5:00 p.m. pursuant to Chapter 551 of the Texas Government Code. Lori Payne, TR.IVJ(); a r City Secretary Z5= If you plan to attend this pithlic'mseJlttp advise the City Secretary 48 /fcnt"Milai will be made to assist you. ave a disability that requires special needs, please at 817.784.8016, and reasonable accommodations UNOFFICIAL MINUTES Not Approved by the Senior Advisory Commission CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION November 13, 2007 Senior Activity Center MEMBERS AND ALTERNATES PRESENT: Jeane Alexander, Chair; David Baltimore, Vice Chair; Jean Boland, (Alternant 2), Dorothy Cosgrove, Marg Kyle, Bill Kyle, Nancy Sporn and Cleta Pierce, (Alternate 1) MEMBERS AND ALTERNATES ABSENT: Charlie Boyd EX OFFICIO MEMBERS AND GUESTS PRESENT: Darla Fowler, MMOW Coordinator and Seth Schuller, Eagle Scout STAFF PRESENT: Steve Polasek, Director of Community Services, Amanda Troum, Senior Services Coordinator and Roni McMahon, Senior Center Recreation Aide Agenda Item No. 1. Call to Order Chairman Alexander called the meeting to order at 1:15 p.m. Aaenda Item No. 2. Administrative Comments Seth Schuller, Eagle Scout, presented information about the proposed raised gardens to be placed by the back patio at the Senior Center. Steve Polasek, Director of Community Services, invited board members and their families to attend the Southlake Holiday Celebration on Saturday, November 17, in Town Square, for the unveiling of the new City of Southlake logo. Details for the celebration were also included in the Senior Advisory Commission packets. Agenda Item No. 3. Approval of the October 9, 2007, Senior Advisory Commission meeting minutes A motion was made to approve the minutes as presented. Motion: Nancy Sporn Second: Jean Boland Ayes: Alexander, Baltimore, Boland, Cosgrove, M. Kyle, B. Kyle, Sporn and Pierce Nays: None Abstention: None Vote: 8-0 Motion carried. Minutes of the November 13, 2007 Senior Advisory Commission Page 1 of 4 ryry UNOFFICIAL MINUTES Not Approved by the Senior Advisory Commission Agenda Item No. 4. Public Forum Chairman Alexander opened Public Forum. Steve Polasek, Director of Community Services, clarified the Public Forum agenda as the opportunity for persons outside of the Senior Advisory Commission to address the board. No other report was given at this time. Agenda Item No. 5. Report: CARS (Cleta Pierce) Cleta Pierce, CARS Vice Chairman, presented the CARS report for October 2007. Ms. Pierce reported a decrease of one-way trips. Steve Polasek, Director of Community Services, requested from CARS a year-end summary of 2007 as compared to 2006. Agenda Item No. 6. Report: Southlake Senior Activities (Dorothy Cosgrove) Ms. Cosgrove reported on upcoming events for the month of December, specifically the "Deck the Halls" decorating party on Monday, November 26. She also stated the need for more parking during events at the Senior Center. Agenda Item No. 7. Report: Metroport Meals on Wheels (Darla Fowler) Darla Fowler, Metroport Meals on Wheels Coordinator, reported there was an increase in the number of participants at Tuesday's luncheons in October and also an increase in volunteers due to Tom Thumb's volunteers. She also reported there would not be a luncheon on Tuesday, November 18, 2007, due to the Thanksgiving Holiday. Agenda Item No. 8 Report: Facility Update (Steve Polasek) Steve Polasek, Director of Community Services, reported the proposal for the new facility would first go to the City Manager Office, then to City Council and then Brinkley, Sergeant architectural firm would make a presentation to the Senior Advisory Commission. To date, there is no time line for this proposal. Agenda Item No.9A. Agreement with Call A Ride Southlake Inc. A motion was made to accept the agreement with Call A Ride Southlake (C.A.R.S.). Motion: Jean Boland Second: Bill Kyle Ayes: Alexander, Baltimore, Boland, Cosgrove, B. Kyle, M. Kyle, Pierce, and Sporn Nays: None Minutes of the November 13, 2007 Senior Advisory Commission Page 2 of 4 31py , - 6ry +-- UNOFFICIAL MINUTES Not Approved by the Senior Advisory Commission Abstention: None Vote: 8-0 Aaenda Item No. 9B. Aareement with Metr000rt Meals on Wheels A motion was made to accept the agreement with Metroport Meals on Wheels. Motion: Jean Boland Second: Nancy Sporn Ayes: Alexander, Baltimore, Boland, Cosgrove, B. Kyle, M. Kyle, Pierce, and Sporn Nays: None Abstention: None Vote: 8-0 Agenda Item No. 9C. Formation of Senior Center 10th Anniversary Ad Hoc Committee This item will be placed on the January regular meeting agenda to allow the members to start planning the 10th Anniversary Celebration. A motion was made that all Senior Advisory Commission members would serve as the ad hoc committee for the Senior Center 10th anniversary celebration. Motion: Jeane Alexander Second: Nancy Sporn Ayes: Alexander, Baltimore, Boland, Cosgrove, B. Kyle, M. Kyle, Pierce, and Sporn Nays: None Abstention: None Vote: 8-0 Agenda Item No 9D Change of start time for Senior Advisory Commission Meetings to 1:00 p.m. A motion was made to change the start time for the Senior Advisory Commission meetings to 1:00 p.m. Motion: David Baltimore Second: Cleta Pierce Ayes: Alexander, Baltimore, Boland, Cosgrove, B. Kyle, M. Kyle, Pierce, and Sporn Nays: None Abstention: None Vote: 8-0 Minutes of the November 13, 2007 Senior Advisory Commission Page 3 of 4 JA- b UNOFFICIAL MINUTES Not Approved by the Senior Advisory Commission Agenda Item No. 9. Adjournment A motion was made to adjourn the meeting at 1:40 p.m. Motion: Pierce Second: Baltimore Ayes: Alexander, Baltimore, Boland, Cosgrove, B. Kyle, M. Kyle, Pierce, and Sporn Nays: None Abstention: None Vote: 8-0 Motion carried. Jeane Alexander, Chair Steve Polasek, Director of Community Services A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY SECRETARY. Minutes of the November 13, 2007 Senior Advisory Commission Page 4 of 4