2007-08-14 SAC PacketCity of Southlake, Texas
MEMORANDUM
August 14, 2007
TO: Senior Advisory Commission
FROM: Amanda Troum, Senior Activity Center Coordinator
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting Tuesday,
August 14, 2007 at 1:15 p.m.
1. Agenda Item No 2 Administrative Comments_
A. Oath of Office - The Oath of Office will be administered to newly reappointed
Senior Advisory Commission members prior to consideration of agenda items.
2. Agenda Item No 3 Consider: Election of Officers - This item is placed on your agenda
to allow for the election of Senior Advisory Commission officers for 2007-08. Per the
revised bylaws, the senior commission shall meet in "the first regular meeting following
the annual appointment of new commission members by the city council" to select from
the members a chairman, vice-chairman, and secretary for one-year terms and to serve
until their successors are elected.
Any sitting Board member may be considered for the officer positions of Chair, Vice
Chair, and Secretary.
Agenda Item No 4 Approval of the Minutes from the July 10 2007 Senior Advisory
Commission meeting. - Should you have any changes or additions to these minutes,
please let Amanda Troum, Senior Center Coordinator, know in advance and/or make it
part of the motion for consideration. Amanda may be reached at (817) 748-8398, or by
e-mail at atroum@ci southlake.tx.us.
4. Agenda Item No. 5. Public Forum - This is the public's opportunity to address the
Commission about non -agenda items. During this proceeding it is important that the
Commission not deliberate (discuss among yourselves) or take action on any item
brought up at this time. The Commissions' options during this topic are 1) to listen, 2) ask
questions and respond to the presenter only, 3) request staff to look into the issue and
report back to the Commission and/or 4) request that the Chair put the item on a future
agenda for the Commission to discuss or consider.
5. Agenda Item No 6. Report: CARS - This item is a standing item on the agenda to
allow Ms. Fry to update Senior Advisory Commission on CARS issues and provide
statistical reports.
6. Agenda Item No 7 Report Southlake Senior Activities - This item is a standing item
in order for the Commission members to receive information about monthly events and
activities from Dorothy Cosgrove.
Senior Advisory Commission Members
Meeting Date — July 10, 2007
Page 2
Agenda Item No 8 Report: Metroport Meals on Wheels - This standing item is placed
to allow monthly and quarterly reports to the Commission from MMOW
representatives Mary King or Darla Fowler and to discuss present and future issues
with the program.
Adjournment
We appreciate your commitment and service to the City and the Senior Advisory Commission.
If you have any questions prior to the meeting, please feel free to call me at (817) 748.8398.
City of Southlake, Texas
SENIOR ADVISORY COMMISSION: Tuesday, August 14, 2007
LOCATION: Southlake Senior Activities Center
307 Parkwood Drive
Southlake, Texas 76092
TIME: 1:15 P.M.
AGENDA:
1. Call to Order
2. Administrative Comments
A. Oath of Office
3. Consider: Election of Officers
4. Approval of the July 10, 2007 Senior Advisory Commission meeting minutes.
Public Forurn
6. Report: CARS (Donna Fry)
7. Report: Southlake Senior Activities (Dorothy Cosgrove)
8. Report: Metroport Meals on Wheels (Mary King/Darla Fowler)
9. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Ball,
1400 Main Street, Southlake, Texas, on Friday, August 10, 2007 by 5:00 p.m. pursuant to
Chapter 551 of the Texas Government Code.
LoriPayne, TRMC U
City Secretary A
�i °",oa000•" ,�
Xf you plan to attend this public riieftir}gigpd a disability that requires special needs, please
advise the City Secretary 48 hours in'IfliGki°2`ce at 817.784.8016, and reasonable accommodations
will be made to assist you.
City of Southlake, Texas
TO:
FROM:
SUBJECT:
MEMORANDUM
August 7, 2007
Senior Advisory Commission
Amanda Troum, Senior Activities Center Coordinator
Election of Senior Advisory Commission officers for 2007-08
Action Requested:
Background
Information:
Financial
Considerations:
Citizen Input/
Board Review:
Legal Review:
Election of Senior Advisory Commission officers for 2007-08.
At the January 10, 2006 meeting of the Senior Advisory Commission,
members approved amending the Commission bylaws to reflect that election of
officers will occur at the "first regular meeting following the annual
appointment of new commission members by the city council." The bylaws
provide that "the commission shall elect by majority vote from the members a
chair, vice -chair, and secretary, each to serve until the next annual election."
The City Council considered board appointments to the Senior Advisory
Commission at the August 7, 2007 meeting and reappointed David Baltimore,
Margie Kyle and Cleta Pierce.
Any sitting Board member may be considered for the officer positions of
Chair, Vice -Chair and Secretary.
Current Senior Advisory Commission members are:
■ Jeane Alexander
• Jean Boland
■ Dorothy Cosgrove
• David Baltimore
• Bill Kyle
■ Charles Boyd
■ Margie Kyle
■ Cleta Pierce
■ Nancy Sporn
Not Applicable.
Not Applicable.
Not Applicable.
Place 1 (Chair 2006-07)
Place 2
Place 3
Place 4 (Vice Chair 2006-07)
Place 5
Place 6
Place 7 (Secretary 2006-07)
Place 8 (Alternate 1)
Place 9 (Alternate 2)
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Senior Advisory Commission
Meeting Date - August 14, 2007
Page 2 of 3
Alternatives: Not Applicable.
Supporting
Documents: Supporting documents include the following items:
■ Copy of January 10, 2006 Senior Advisory Commission meeting minutes
pertaining to revision of the bylaws
Staff
Recommendation: Election of Senior Advisory Commission officers for 2007-08.
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Senior Advisory Commission
Meeting Date - August 14, 2007
Page 3 of 3
Excerpt from the Approved January 10, 2006 Senior Advisory Commission Meeting Minutes
Agenda Item No 6 Consider: Revision to Senior Advisory Commission bylaws
The Senior Advisory Commission bylaws currently state that "officers shall be elected by a majority
vote in the regular June session of each year." It was recommended to revise the bylaws to reflect that
election of officers to occur following appointment by City Council. The proposed wording for
Article III, Section 3.1(b) of the SAC bylaws is derived from the City Code, Section 12-78, Parks and
Recreation Board.
A recommendation was made to amend the bylaws to read: "At the first regular meeting following
the annual appointment of new commission members by the city council, the commission shall elect
by majority vote from the members a chair, vice chair, and secretary, each to serve until the next
annual election."
A motion was made to adopt the change as recommended.
Motion: B. Kyle
Second: Baltimore
Ayes: Alexander, Baltimore, Boland (Alternate 2), B. Kyle, M. Kyle, C. Montague, G.
Montague, Moore and Pierce (Alternate 1)
Nays: None
Abstention: None
Vote: 9-0
Motion carried.
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UNOFFICIAL MINUTES
Not Approved by the Senior Advisory Commission
CITY OF SOUTHLAKE
SENIOR ADVISORY COMMISSION
July 10, 2007
Senior Activities Center
MEMBERS AND ALTERNATES PRESENT: Jeane Alexander, Chair; David Baltimore,
Vice Chair; Jean Boland, (Alternate 2), Charles Boyd, Dorothy Cosgrove, and Nancy
Sporn, Bill Kyle and Margie Kyle, Secretary
MEMBERS AND ALTERNATES ABSENT: Cleta Pierce
EX OFFICIO MEMBERS AND GUESTS PRESENT: Darla Fowler, MMOW
coordinator, and Donna Fry, CARS representative
STAFF PRESENT: Steve Polasek, Director of Community Services, and Amanda
Troum, Senior Activities Center Coordinator
Agenda Item No. I. Call to Order
Chairman Alexander called the meeting to order at 1:35 p.m.
Agenda Item No 2 Administrative Comments
Amanda Troum reported the installation of the audio system at the Senior Center has
been completed and the roof leak was in the process of being repaired.
Agenda Item No 3 Approval of the June 12 2007 Senior Advisory Commission
meeting minutes
A motion was made to approve the minutes as presented.
Motion: M. Kyle
Second: Baltimore
Ayes: Alexander, Baltimore, Boland, Boyd, Cosgrove, B. Kyle, M. Kyle, and
Sporn
Nays: None
Abstention: None
Vote: 8-0
Motion carried.
Asienda Item No. 4. Public Forum
Chairman Alexander opened Public Forum.
No comments or statement were made at this time
Minutes of the July 10, 2007 Senior Advisory Commission
Page 1 of 3
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UNOFFICIAL MINUTES
Not Approved by the Senior Advisory Commission
Agenda Item No 5 Report: CARS (Donna Fry)
CARS Chairman Donna Fry presented the CARS report for June 2007. Ms. Fry reported
that transportation has decreased from 115 participants in May to 75 participants in June.
She also reported that the Stars and Stripes fund raiser was not as profitable this year due
in part to the rainy weather. Ms. Fry inquired about the possibility of relocating the
CARS office which is housed currently in the DPS East building that is scheduled to be
demolished. Director Polasek will look into the situation and get back with Ms. Fry.
Agenda Item No 6 Report: Southlake Senior Activities (Dorothy Cosgrove)
Dorothy Cosgrove reported the Spanish Class on Thursday mornings is well attended and
the Southlake Public Library will be conducting a book review at the Center once a
month. She also stated that the Friday Night Fun Rodeo Round Up was well attended and
a big success.
Agenda Item No 7 Report: Metroport Meals on Wheels (Darla Fowler)
Darla Fowler, MMOW coordinator, reported that attendance for June had increased due
to the Appreciation Luncheons. She also reported that Buco De Peppo was a very good
addition to the luncheon schedule. Ms. Fowler asked for suggestions of Mexican
restaurants to add to the luncheon schedule.
Agenda Item No 8 Presentation: Fiscal Year Budget 2007-08 General Fund Budget for
Senior Services
Steve Polasek, Director of Community Services, presented the Fiscal Year 2007-08
General Fund Budget for Senior Services for review and recommendations.
A motion was made to approval Fiscal Year 2007-08 General Fund Budget for
Senior Services.
Motion: Baltimore
Second: Sporn
Ayes: Alexander, Baltimore, Boland, Boyd, Cosgrove, B. Kyle, M. Kyle, and
Sporn
Nays: None
Abstention: None
Vote: 8-0
Motion carried.
Agenda Item No 9 Adjournment
A motion was made to adjourn the meeting at 2:43 p.m.
Motion: Boyd
Second: B. Kyle
Minutes of the July 10, 2007 Senior Advisory Commission
Page 2 of 3
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UNOFFICIAL MINUTES
Not Approved by the Senior Advisory Commission
Ayes: Alexander, Baltimore, Boland, Boyd, Cosgrove, B. Kyle, M. Kyle, and
Sporn
Nays: None
Abstention: None
Vote: 8-0
Motion carried.
Jeane Alexander, Chair
Steve Polasek, Director of Community Services
A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR
REVIEW IN THE OFFICE OF THE CITYSECRETARY.
Minutes of the July 10, 2007 Senior Advisory Commission
Page 3 of 3
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