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2007-07-10 SAC PacketCity of Qnufh1n1ea Tavac MEMORANDUM June 29, 2007 TO: Senior Advisory Commission Members FROM: Amanda Troum, Senior Activity Center Coordinator SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting Tuesday, July 10, 2007 at 1:15 p.m. Agenda Item No 2. Administrative Comments: There are no Administrative Comments for this item. Agenda Item No 3 Approval of the Minutes from the June 12 2007 Senior Advisory Commission meeting. - Should you have any changes or additions to these minutes, please let Amanda Troum, Senior Center Coordinator, know in advance and/or make it part of the motion for consideration. Amanda may be reached at (817) 748-8398, or by e-mail at atroumCa ci.southlake.tx.us. Agenda Item No. 4, Public Forum - This is the public's opportunity to address the Commission about non -agenda items. During this proceeding it is important that the Commission not deliberate (discuss among yourselves) or take action on any item brought up at this time. The Commissions' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Commission and/or 4) request that the Chair put the item on a future agenda for the Commission to discuss or consider. Agenda Item No. 5. Report: CARS - This item is a standing item on the agenda to allow Ms. Fry to update Senior Advisory Commission on CARS issues and provide statistical reports. Agenda Item No 6 Report: Southlake Senior Activities - This item is a standing item in order for the Commission members to receive information about monthly events and activities from Dorothy Cosgrove. 6. Agenda Item No 7 Report: Metroport Meals on Wheels - This standing item is placed to allow monthly and quarterly reports to the Commission from MMOW representatives Mary King or Darla Fowler and to discuss present and future issues with the program. Agenda Item No 8 Consider: Proposed Fiscal Year 2007-08 General Fund Budget for Senior Services - As part of the annual budget process, City staff will review with the Commission the proposed Community Services Division General Fund Budget relating to Senior Services at your upcoming meeting. Senior Advisory Commission Members Meeting Date — July 10, 2007 Page 2 8. Adjournment We appreciate your commitment and service to the City and the Senior Advisory Commission. If you have any questions prior to the meeting, please feel free to call me at (817) 748.8398. City of Southlake, Texas SENIOR ADVISORY COMMISSION: Tuesday, July 10, 2007 LOCATION: Southlake Senior Activities Center 307 Parkwood Drive Southlake, Texas 76092 TIME: 1.15 p.m. AGENDA: 1. Call to Order 2. Administrative Comments — No items this agenda. 3. Approval of the June 12, 2007 Senior Advisory Commission meeting minutes. 4. Public Forum 5. Report: CARS (Donna Fry) 6. Report: Southlake Senior Activities (Dorothy Cosgrove) 7. Report: Metroport Meals on Wheels (Mary King/Darla Fowler) 8. Consider: Proposed Fiscal Year 2007-08 General Fund Budget for Senior Services 9. Adjournment CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Ball, 1400 Main Street, Southlake, Texas, on Friday, July 6, 2007 by 5:00 p.m. pursuant to Chapter 551 of the Texas Government Codg,.o-so....... Lori Payne, TRMC City Secretary If you plan to attend this public meWLY have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.784.8016, and reasonable accommodations will be made to assist you. OFFICIAL MINUTES Not Approved by the Senior Advisory Commission CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION June 12, 2007 Senior Activity Center MEMBERS AND ALTERNATES PRESENT: Jeane Alexander, Chair; David Baltimore, Vice Chair; Jean Boland, (Alternate 2), Charles Boyd, Dorothy Cosgrove, Cleta Pierce (Alternate 1), and Nancy Sporn, Bill Kyle, Marg Kyle MEMBERS AND ALTERNATES ABSENT: None EX OFFICIO MEMBERS AND GUESTS PRESENT: Darla Fowler, MMOW coordinator, Mary King, MMOW Chairman, and Donna Fry, CARS representative STAFF PRESENT: Amanda Troum, Senior Services Coordinator Agenda Item No. 1. Call to Order Chairman Alexander called the meeting to order at 1:35 p.m. Agenda Item No. 2. Administrative Comments There are no Administrative Comments for this item. Agenda Item No 3 Approval of the May 8 2007 Senior Advisory Commission meeting minutes A motion was made to approve the minutes as presented. Motion: Cleta Pierce Second: Jean Boland Ayes: Alexander, Baltimore, Boland, Boyd, Cosgrove, B. Kyle, M. Kyle, Pierce and Sporn Nays: None Abstention: None Vote: 9-0 Motion carried. Agenda Item No. 4. Public Forum Chairman Alexander opened Public Forum. David Baltimore stated that May of 2008 will be the tenth anniversary of the Southlake Senior Center. He also made the recommendation to consider the appointment of a committee to plan for the upcoming Tenth Anniversary. Minutes of the June 12, 2007 Senior Advisory Commission Page I of 2 3 OFFICIAL MINUTES Not Approved by the Senior Advisory Commission Agenda Item No. 5. Report: CARS (Donna Fr CARS Chairman, Donna Fry, presented the CARS report for May 2007. Ms. Fry reported that transportation has increased from 92 participants in April, to 115 in May. She also reported that CARS is considering a 25 mile radius limit for transportation due to the fact that with a longer distance it ties up volunteer drivers for half a day. Ms. Fry announced that CARS is looking for someone to fill the position of treasurer to replace Josh Weiser. Starting June 11, 2007, Sohelia Phelps will assume the position of Office Manager at CARS and will be arranging the transportation request. Agenda Item No 6 Report: Southlake Senior Activities (Dorothygrove) Dorothy Cosgrove reported that the Automatic Electric Deliberator (AED) machine, located in the Senior Center, is complete with a CPR mask. Bill Kyle was complimented on the organization of the Josh and Fran Weiser Recognition Party's success. Agenda Item No 7 Report: Metropoort Meals on Wheels (Mary KinglDarla Fowler) Mary King, Chairman of MMOW, reported on the MMOW Golf Fund Raiser. She reported that the Saturday Night Auction and Dinner, generated approximately $18,000, the Sunday Silent Auction and Golf Event generated $13,000, and community sponsorships for the event was approximately $93,000. Darla Fowler, MMOW coordinator, reported that the attendance numbers for the Tuesday luncheons have increased due to the two appreciation luncheons, on June 5 & 12, for Josh and Fran Weiser and for Lynn Reed. She also reported that she, in addition to working at the Southlake Senior Center, would be coordinating the luncheons for the Roanoke Senior Center. Agenda Item No. 8. Adjournment A motion was made to adjourn the meeting at 1:40 p.m. Motion: Pierce Second: Baltimore Ayes: Alexander, Baltimore, Boland, Boyd, Cosgrove, B. Kyle, M. Kyle, Pierce and Sporn Nays: None Abstention: None Vote: 9-0 Motion carried. Jeane Alexander, Chair Steve Polasek, Director of Community Services CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY SECRETARY. Minutes of the June 12, 2007 Senior Advisory Commission Page 2 of 2 6 ^ t;ILy OI Z50MMaKe, 1 eXaS MEMORANDUM July 2, 2007 TO: Senior Advisory Commission FROM: Steve Polasek, Director of Community Services SUBJECT: Proposed Fiscal Year 2007-08' General Fund Budget for Senior Services Action Requested: Senior Advisory Commission discussion and recommendation of the proposed Fiscal Year 2007-08 Community Services Division Annual General Fund budget relating to senior services. Background Information: For the past several months, City staff has been compiling research and formulating the FY 2007-08 Annual Budget for the Community Services division. Each year, the items relating to senior activities included in the proposed budget are presented to the Senior Advisory Commission for review and recommendation. Staff has completed an initial review session with the Budget Review Team. During the last two years we have accomplished a variety of upgrades to the facility to include painting, drapes, new ice machine, brick repair, and new sound system. The City has also re -assigned the duties of the Senior Coordinator to eliminate their responsibility for the Therapeutic Recreation program and assigned a part-time staff member to the Senior Center on a regular basis. Given the operational improvements implemented by the City and the on- going review of current and future facility needs, we are proposing no new requests with operational costs remaining unchanged for the proposed upcoming fiscal year. Included within the proposed operational budget are such items as continued funding for Metroport Meals on Wheels ($12,600) and Call a Ride Southlake ($12,000), new carpeting for a portion of the Senior Center (carried within Building Services budget), attendance at a national training program for the Senior Coordinator, and on -going staffing and support for facility operations and programming. Financial Considerations: The proposed Fiscal Year 2007-08 Community Services Division budget recognizes existing budgetary limitations and the need to maintain and/or improve current levels of service delivery. The proposed budget remains subject to final review by the City Manager. The City Council will consider all departmental budgets as a part of the annual budget process. U� � Senior Advisory Commission Meeting Date — July 10, 2007 Page 2 Citizen Input/ Board Review: Staff has developed the proposed Community Services Division Budget with consideration being given to the Council strategic focus areas and on -going review of city-wide facility plans. Legal Review: Not applicable. Alternatives: Input towards the preliminary proposed Fiscal Year 2007-08 Community Services Division Budget as desired. Supporting Documents: Not applicable. Staff Recommendation: Senior Advisory Commission discussion and recommendation of the proposed Fiscal Year 2007-08 Community Services Division Annual General Fund Budget relating to senior services.