2007-03-13 SAC PacketCity of SouthIake, Texas
SENIOR ADVISORY COMMISSION: Tuesday, March 13, 2007
LOCATION: SouthIake Senior Activities Center
307 Park -wood Drive
SouthIake, Texas 76092
TIME: 1:15 P.M.
AGENDA;
1. Call to Order
2. Administrative Comments
3. Approval of the February 13, 2007 Senior Advisory Commission meeting minutes.
4. Public Forum
S. Report:
CARS (Josh 'Weiser)
6. Report:
SouthIake Senior Activities (Dorothy Cosgrove)
7. Report:
Metroport Meals on Wheels (Mary King/Lym Reed)
8. Discussion:
Senior Advisory Commission Advocacy Initiative
9. Discussion:
Facility planning Input
10. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main
Street, Southlake, Texas, on Friday, March 9, 2007 by 6:00 p.m. pursuant to Chapter 551 of the Texas
Government Code. esRtitoalaaeaPo�a/
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If you plan to attend this public meeting ani?,4 vear*d1sc{d 't!' that requires special needs, please advise the City
Secretary 48 hours in advance at 8I Z784.8016, an�fYb unable accommodations will be made to assist you.
P_ifu of Qm4hlaka Town--.
MEMORANDUM
March 5, 2007
TO: Senior Advisory Commission Members
FROM: Steve Polasek, Director of Community Services
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting Tuesday,
March 13, 2007 at 1:15 p.m.
1. Agenda Item No. 2. Administrative Comments — No items this agenda.
2. Agenda Item No. 3. Approval of the Minutes from the Februga 13 2007 Senior
Advisory Commission meeting. — Should you have any changes or additions to these
minutes, please let Linda Carpenter -Elgin, Administrative Secretary, know in advance
and/or make it part of the motion for consideration. Linda can be reached at (817) 748-
8184, or by e-mail at larpenterkci.southlake.tx.us.
3. Agenda Item No. 4. Public Forum — This is the public's opportunity to address the
Commission about non -agenda items. During this proceeding it is important that the
Commission not deliberate (discuss among yourselves) or take action on any item
brought up at this time. The Commissions' options during this topic are 1) to listen, 2) ask
questions and respond to the presenter only, 3) request staff to look into the issue and
report back to the Commission and/or 4) request that the Chair put the item on a future
agenda for the Commission to discuss or consider.
4. Agenda Item No. 5. Report: CARS — This item is a standing item on the agenda to allow
Mr. Weiser to update Senior Advisory Commission on CARS issues and provide
statistical reports.
5. Agenda Item No. 6. Report: Southlake Senior Activities — This item is a standing item in
order for the Commission members to receive information about monthly events and
activities from Dorothy Cosgrove.
6. Agenda Item No. 7. Report: Metroport Meals on Wheels - This standing item is placed to
allow monthly and quarterly reports to the Commission from MMOW representatives
and to discuss present and future issues with the program.
7. Agenda Item No. 8. Discussion: Senior Advisory_ Commission Advocacy Initiative — As
briefly mentioned at your last meeting, the participation and involvement of our Senior
Advisory Commission members at various events and activities is important and
something we would like to further encourage. This agenda item will allow for further
discussion by the Commission and to gauge your interest in pursing an advocacy program
for the senior center activities and Southlake community events.
8. Agenda. Item No. 9. Discussion: Facilijy Planning SuLdy to include Senior Activi
Center — The City is currently working with the firm of Brinkley, Sargent Architects to
review our existing facilities and help identify and plan for future facility needs. As part
of their review the consultant will be analyzing the existing senior center facility and
Senior Advisory Commission Members
March 5, 2007
Page 2
proposing future spatial requirements and components for consideration. So that we can
include the input of our seniors we have scheduled Brinkley, Sargent Architects to attend
your upcoming meeting and conduct a round -table discussion with you. Your input and
feedback is most important as we move forward in the process.
9. Adjournment
We appreciate your commitment and service to the City and the Senior Advisory Commission.
1f you have any questions prior to the meeting, please feel free to call me at (817) 748.8018.
OFFICIAL MINUTES
Not Approved by the Senior Advisory Commission
CITY OF SOUTHLAKE
SENIOR ADVISORY COMMISSION
February 13, 2007
Senior Activity Center
MEMBERS AND ALTERNATES PRESENT: Jeane Alexander, Chair; David Baltimore,
Vice Chair; Jean Boland, (Alternate 2), Charles Boyd, Dorothy Cosgrove, Bill Kyle,
Margie Kyle, Cleta Pierce (Alternate 1), and Nancy Sporn
MEMBERS AND ALTERNATES ABSENT: None
EX OFFICIO MEMBERS AND GUESTS PRESENT: Mary King, MMOW chairman,
Lynn Reed, MMOW coordinator, and Josh Weiser, CARS representative
STAFF PRESENT: Steve Polasek, Director of Community Services Department, and
Amanda Troum, Senior Center Activities Coordinator
Agenda Item No. 1. Call to Order
Chairman Alexander called the meeting to order at L 15 p.m.
Agenda Item No. 2. Administrative Comments
A. Introduction of Amanda Troum — Ms. Troum was formally introduced as
the center's new activities coordinator and welcomed to the Commission.
Members of the Commission expressed their appreciation for having Ms.
Troum at the center in a leadership role.
Senior Advisory Commission tee-shirts were distributed to each member
of the commission which may be worn to promote the senior commission
at functions. Members were briefly introduced to the idea of forming an
activities advocacy program similar to the one of the Park Board and will
have further discussion of the program at their next meeting.
B. Presentation of Plaques — Former Senior Advisory Commission members
Jerry Montague, Connie Montague and Linda Moore were not present to
receive the recognition plaques in appreciation for their many years of
service on the commission.
Agenda Item No. 3. Approval of the January.. 9 2007 Senior Advisojy Commission
meeting minutes
A motion was made to approve the minutes as presented.
Motion: Sporn
Second: Boland
Minutes of the February 13, 2007 Senior Advisory Commission
Page 1 of 3 3 _ 1
OFFICIAL MINUTES
Not Approved by the Senior Advisory Commission
Ayes: Alexander, Baltimore, Boland (Alternate 2), Boyd, Cosgrove, B. Kyle, M.
Kyle, Pierce and Sporn
Nays: None
Abstention: None
Vote: 9-0
Motion carried.
Agenda Item No. 4, Public Forum
Chairman Alexander opened Public Forum.
Publicity of Senior Center Events --- Media coverage of the senior center events has been
excellent in the previous two issues of the Friday port Worth Star-Tele ann newspaper.
Staff will seek opportunities to include more senior events in the City's weekly Media
Tips news releases to area media, including the Southlake Journal.
CISD Email Notices about School Activities — Ms. Troum should be added to the CISD
email notification list to receive the roster of school activities so she can inform the
seniors of CISD activities/events.
Public Forum was closed.
Agenda Item No S. Roort: CARS Gosh Weiser
CARS representative Josh Weiser presented the CARS report for January 2007 along
with the Seventh Year annual summary report.
As previously reported, there has been some interest by citizens in Trophy Club to
provide a CARS service to their patrons. Mr. Weiser has been approached about
Southlake's CARS program in an effort to replicate Southlake's program in Trophy Club.
Agenda Item No. G. Report:. Southlake Senior Activities (DoroLhy Cos ove
Dorothy Cosgrove reported the Steering Committee has completed revisions to their
bylaws, which will include a clause to add a requirement for a quorum. There were no
other outstanding issues to report at this time.
Agenda Item No. 7. Report: Metroport. Meals on Wheels (Mary Kin L n Reed
Lynn Peed distributed the January report. She advised the commission about the variety
of foods that will be served at upcoming luncheons. Ms. Reed reported that the luncheons
are drawing former participants back to the Center.
TXU has made a request to attend a future MMOW luncheon to provide a presentation
about energy -savings ideas and new rates for the seniors.
Minutes of the February 13, 2007 Senior Advisory Commission
Page 2 of 3 3 - .;
OFFICIAL MINUTES
Not Approved by the Senior Advisory Commission
Aside note was that senior citizens may apply for exemption from the Stormwater fees
recently enacted by the City. Application forms will be available at the Center.
David Baltimore left the meeting at 1: 30 p.m.
Agenda Item No. 8. Ad'ournment
A motion was made to adjourn the meeting at 1:40 p.m.
Motion: Sporn
Second: Cosgrove
Ayes: Alexander, Boland (Alternate 2), Boyd, Cosgrove, B. Kyle, M. Kyle,
Pierce and Sporn
Nays: None
Abstention: None
Vote: 8-0
Motion carried.
3eane Alexander, Chair
Steve Polasek, Director of Community Services
A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR
REVIEW IN THE OFFICE OF THE CITY SECRETARY.
Minutes of the February 13, 2007 Senior Advisory Commission
Page 3 of 3 3 - 3
City of Southlake, Texas
MEMORANDUM
March f, 2007
TO: Senior Advisory Commission
FROM: Steve Polasek, Director of Community Services
SUBJECT: Discussion and input relating to facility planning study to include senior activity
center
Action Requested: Senior Advisory Commission discussion and input as it relates to the facility
planning study for senior facilities as currently being conducted by Brinkley,
Sargent Architects.
Background
Information: The City has engaged the services of Brinkley, Sargent Architects to conduct a
study of existing municipal facilities and future requirements. As part of their
review the consultant will be analyzing the existing senior center facility and
proposing future spatial requirements and components for consideration. In an
effort to fully integrate and include the input of our seniors we have scheduled
Brinkley, Sargent Architects to attend your upcoming meeting and conduct a
round -table discussion with you. While we feel we as staff we have discussed
many significant aspects with the consultant, your input and feedback is most
important as we move forward in the process.
Financial
Considerations: Not applicable.
Financial Impact: Not applicable.
Citizen Input/
Board Review: Not applicable.
Legal Review: Not applicable.
Alternatives: Not applicable.
Supporting
Documents: There are no supporting documents included. A brief presentation will be
provided at your meeting.
Staff
Recommendation: Senior Advisory Commission discussion and input as it relates to the facility
planning study for senior facilities as currently being conducted by Brinkley,
Sargent Architects.
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