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2007-02-13 SAC PacketCity of Southlake, Texas MEMORANDUM February 6, 2007 TO: Senior Advisory Commission Members FROM: Steve Polasek, Director of Community Services SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting Tuesday, February 13, 2007 Item No. 2. Administrative Comments A. Introduction of Amanda Troum -.. On behalf of the Community Services Department, staff would like to introduce Amanda Trourn, the new senior center activities coordinator. Amanda's first day as the City's new coordinator was Monday, however most of you already know Amanda from her internship with the Center in 2004 and subsequent involvement as a volunteer with the Southlake Senior Center Improvement Exploratory Committee. We look forward to working with Amanda and know you will be pleased to welcome her as the new coordinator. B. Presentation of Plaques - Former Senior Advisory Commission members Jerry Montague, Connie Montague and Linda Moore will be presented recognition plaques in appreciation for their many years of service on the commission. 2. Agenda Item No. 3. ADmoval of the Minutes from the January 9. 2007 Senior Advisory Commission meeting. - Should you have any changes or additions to these minutes, please let Linda Carpenter -Elgin, Administrative Secretary, know in advance and/or make it part of the motion for consideration. Linda can be reached at (8 1 7) 748-- 8184, or by e-mail at larpenter&ci.southlake.tx.us. 3. Agenda Item No. 4. Public Forum - This is the public's opportunity to address the Commission about non -agenda items. During this proceeding it is important that the Commission not deliberate (discuss among yourselves) or take action on any item brought up at this time. The Commissions' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Commission and/or 4) request that the Chair put the item on a future agenda for the Commission to discuss or consider. 4. Agenda Item No. 5. Report: CARS - This item is a standing item on the agenda to allow Mr. Weiser to update Senior Advisory Commission on CARS issues and provide statistical reports. 5. Agenda Item No. 6. Report: Southlake Senior Activities - This item is a standing item in order for the Commission members to receive information about monthly events and activities from Dorothy Cosgrove. Senior Advisory Commission Members February 6, 2007 Page 2 6. A enda Item No. 7. Re ort: Metro ort Meals on Wheels - This standing item is placed to allow monthly and quarterly reports to the Commission from MMOW representatives and to discuss present and future issues with the program. 7. Adjournment We appreciate your commitment and service to the City and the Senior Advisory Commission. If you have any questions prior to the meeting, please feel free to call me at (817) 748.8018. City of Southlake, Texas SENIOR ADVISORY COMMISSION: Tuesday, February 13, 2007 LOCATION: Southlake Senior Activities Center 307 Parkwood Drive Southlake, Texas 76092 TIME: 1:15 p.m. AGENDA: 1. Call to Order 2. Administrative Comments A. introduction of Amanda Troum B. Presentation of Plaques 3. Approval of the January 9, 2007 Senior Advisory Commission meeting minutes. 4. Public Forum 5. Report: CARS (Josh Weiser) 6. Report: Southlake Senior Activities (Dorothy Cosgrove) 7. Report: Metroport Meals on Wheels (Mary King/Lynn Reed) 8. Adjournment CERTIFICATE i hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, Februaj;G,% ,7 at 5:00 p.m. pursuant to Chapter 551 .of the Texas Government Code.(}UTIf� on A. Farwell, tRMC City Secretary �i IIr .a•. G� r 1f you plan to attend this public meeting and'h#vr,F*0s4b69 that requires special needs, please advise the City Secretary 48 hours in advance at 817.784.8016, aUlt vm0able accommodations will be made to assist you. UNOFFICIAL MINUTES Not Approved by the Senior Advisory Commission CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION January 9, 2007 Senior Activity Center MEMBERS AND ALTERNATES PRESENT: Jeane Alexander, Chair; Jean Boland (Alternate 2), Charles Boyd, Dorothy Cosgrove, Bill Kyle, Margie Kyle, Cleta Pierce (Alternate 1), Nancy Sporn MEMBERS AND ALTERNATES ABSENT: David Baltimore, Vice -Chair EX OFFICIO MEMBERS AND GUESTS PRESENT: Mary King, MMOW chairman; Lynn Reed, MMOW Coordinator; and Josh Weiser, CARS representative STAFF PRESENT: Chris Tribble, Deputy Director of Community Services Agenda Item No. 1. Call to Order Chairman Jeane Alexander called the meeting to order at 1:15 p.m. Agenda Item No. 2. Administrative Comments: There were no items presented at this meeting. Agenda Item No. 3. A roval of the Minutes from the December 12 2006 Senior Advisory Commission Meetin Page 3, agenda item #7, was corrected to include SAC board member Jean Boland in the second paragraph in connection with obtaining gifts for the volunteers.. A motion was made to approve the minutes as corrected. Motion: Pierce Second: Cosgrove Ayes: Alexander, Boland (Alternate 2), Boyd, Cosgrove, B. Kyle, M. Kyle, Pierce and Sporn Nays: None Abstention: None Vote: 8-0 Motion carried. Agenda Item No. 4. Public Forum Chairman Alexander opened Public Forum. Fort Worth SMphony Orchestra — On January 4, 2007, the Fort Worth Symphony Orchestra conducted a special concert for Southlake residents. Several members of the Minutes of the January 9, 2007 Senior Advisory Commission Page 1 of 4 UNOFFICIAL MINUTES Not Approved by the Senior Advisory Commission Senior Advisory Commission attended the concert and praised the event by requesting a repeat performance. Southlake 50"' AnnivgEary.. Time Capsule Ceremony January 2 2007 — Bill Kyle commented only two members from the Senior Advisory Committee were able to attend the unveiling of the marker for the time capsule ceremony on January 2, 2007 during the regular City Council meeting. Mr. Kyle said it was a very nice event and he appreciated that SAC was invited to participate. Cleta Pierce Artwork — Ms. Pierce brought pieces of her artwork for display at the Center. Members commented they appreciated her sharing them with the center and that the artwork adds a lot of life and beauty to the center, making it very "homey." Volunteer Thank You — Ms. Reed reported the volunteers wanted to extend a hearty thank you to the seniors for the beautiful aprons and gift baskets. They were so surprised and very pleased with the gifts. Many commented the seniors made them feel appreciated. Public Forum was closed. Agenda Item No. 5. Consider: A ointment of three members to serve on the Senior Center Coordinator recommendation panel A panel consisting of three Senior Advisory Commission members, one Call A Ride member (Josh Weiser), and one Metroport Meals on Wheels (Mary King) will meet, interview and rank the top Senior Center Coordinator candidates as part of the City's selection process. SAC members Charles Boyd, Bill Kyle and Dorothy Cosgrove volunteered to serve on the panel. A motion was made to place those mentioned (Mary King, Josh Weiser, Charles Boyd, Dorothy Cosgrove, Bill Kyle) on the committee. Motion: Kyle Second: Boland Ayes: Alexander, Boland (Alternate 2), Boyd, Cosgrove, B. Kyle, M. Kyle, Pierce and Spom Nays: None Abstention: None Vote: 8-0 Motion carried. Cleta Pierce was nominated as an Alternate. A copy of the job description for the senior center coordinator position will be available to the panel at the first meeting. Minutes of the January 9, 2007 Senior Advisory Commission Page 2 of 4 3-a UNOFFICIAL MINUTES Not Approved by the Senior Advisory Commission Agenda Item No. 6. Re ort: CARS CARS representative Josh Weiser presented the CARS summary report for December 2006. Total one-way trips drastically dropped to about 80 in November and in December due to the holidays. The trip numbers were down because two of the holidays fell on Tuesday and the regular luncheons were not held on those days. Mr. Weiser said that CARS had lost some of its very regular riders during the year. An email system has been instituted to send notices of the number of drivers needed on a weekly basis so that volunteers can respond and accept driver assignments for the upcoming week. The system seems to be working very well. Some members questioned whether the CARS agreement would allow non-resident senior citizens to be picked up to attend events/activities/businesses in Southlake. If so, could an additional trip charge be added to those participants that are not Southlake citizens? Agenda Item No. 7. Report:. Southlake Senior Activities Dorothy Cosgrove reported the Steering Committee did not hold a regular meeting this month. She commented that the Committee is very pleased with the luncheons and that the holiday celebrations went very well. Jean Boland was thanked for her help getting the gifts. Agenda Item No. 8. Report: Metroport Meals on Wheels Mary King distributed November and December reports since there was not a report at the previous meeting. There was a drop in participants by approximately 25% for the dates that followed the Thanksgiving and Christmas holidays. However, the regular weekly count is very good. Ms. Reed commented that the number of people over 90 years old that are not asked to pay for the lunches has risen to three. Congratulations to them! Bill Kyle was praised for corning to MMOW's rescue by helping with the Kentucky Fried Chicken Food Harvest Program. Last year the program was responsible for about 13,000 bonus meals for either senior centers or to home -delivered recipients. CARS continues to earn justifiable esteem. There is a man from Roanoke that has inquired into the CARS program and is looking to imitate it in that area. Plans are being made to have a gentleman that has done research into mental vitality and has collected "brain teasers" come to one of the luncheons as a guest speaker. He will also bring a collection of WWI and Joe DiMaggio memorabilia for the seniors to browse. Minutes of the January 9, 2007 Senior Advisory Commission Page 3 of 4 UNOFFICIAL MINUTES Not Approved by the Senior Advisory Commission Agenda Item No. 9. Adjournment The meeting was adjourned at 1:47 p.m. A motion was made to place those mentioned (Mary King, Josh Weiser, Charles Boyd, Dorothy Cosgrove, Bill Kyle) on the committee. Motion: Kyle Second: Boland Ayes: Alexander, Boland (Alternate 2), Boyd, Cosgrove, B. Kyle, M. Kyle, Pierce and Sporn Nays: None Abstention: None Vote: 8-0 Motion carried. 7eane Alexander, Chair Steve Polasek, Director of Community Services A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITYSECRETARY. Minutes of the January 9, 2007 Senior Advisory Commission Page 4 of 4 3 - , j