SPIN2023-31 - Southlake Municipal Service CenterQJ SOUTHLAKE
SPIN MEETING REPORT
SPIN Item Number: SPIN2023-31
City Case Number: ZA24-0010
Project Name: Southlake Municipal Service Center
SPIN Neighborhood: 8
Meeting Date: December 12, 2023
Meeting Location: 1400 Main Street, Southlake, TX
City Council Chambers
Total Attendance: 19
Hosts: Tracy Harrow
Applicant Presenting: Mo Estepa
City Staff Present: Madeline Prater, Business Manager
Town Hall Forums can be viewed in their entirety by visiting http://www.cityofsouthlake.com and clicking on "I Want to" and "View"
"Video on Demand" — forums are listed under SPIN by meeting date.
FORUM SUMMARY:
Property Situation: 1630 and 1638 Brumlow Ave. and the southern portion of 1719 E.
Continental Blvd.
Development Details:
• Project Overview — Updated facility for Public Works Operations, construct a Fire
Training Tower, relocate and consolidate Utility Billing, provide a large equipment yard
and fuel depot, and situate the facility in an industrial environment with distance from
residential development.
• To the west of the property are businesses and to the south of us is NuStar.
• To the east is Mustang Business Park, and to the north the site is currently undeveloped.
• Tan colored shapes refer to the admin building, service bay building, public safety
training tower, fuel island, as well as the covered parking, and storage areas.
• In the SE corner of the development, we will have a pond.
• To get a feel for how the facility operates, you'll enter the site off Brumlow Avenue.
Visitor parking will turn right to access the visitor parking area. Staff will have a secure
access parking lot behind the administration building and pool vehicles will have access
via the service drive at the northerly edge of the property, which connects the east half of
the site.
• The proposed site will be comprised of three (3) building structures: the administration
building, service bay building and public safety training tower.
Southlake Program for the Involvement of Neighborhoods
Municipal Service Center & Public Safety
Training Tower Project
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Agenda
PROJECT OVERVIEW
PROJECT LOCATION
PROJECT DESCRIPTION
Project overview
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UPDATED FACILITY
FOR PUBLIC WORKS FIRE TRAINING RELOCATE UTILITY
OPERATIONS TOWER BILLING
LARGER EQUIPMENT
YARD AND FUEL
DEPOT
INDUSTRIAL
ENVIRONMENT WITH
DISTANCE FROM
RESIDENTIAL
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CONNECT
SOUTHLAKE
Online Comment, Questions, and Concerns Forms:
Q: What is the height of the training tower?
A: 4-stories tall.
Q: Any consideration moving the tower to the south side of the property?
A: That was considered; however, the north side of the property was the optimal space for the
tower to allow staff and other agencies to park their vehicles during training.
C: Keep in mind that the north side of the property may be residential in the future (in relation to
constructing a 4-story tower).
Q: What will the access road be connected to, and will that eliminate the secondary emergency
access gate onto Woodsey Ct.?
A: It is designed to connect to Southwestern Dr. back into the park so we can access Hwy 26.
A: The emergency access gate will not be removed from Woodsey Ct.
Q: We read a Community Impact article saying this project is good to go and construction will
start soon, is that true?
A: We do plan to move forward with the design of this project; however, it is not approved yet.
This project has been programmed in the City's improvements program with the intent of
completion, but there are still several steps in the development process we must go through
between now and construction.
Q: Are there zoning changes required for this land?
A: This is currently zoned as Industrial — which fits this application.
Q: Will this replace the current Admin facility on Continental?
A: Yes, our intent is to phase out the current location and pull the operations to this new facility.
Also, we plan to bring the Utility Billing Department to the new facility.
Q: Why are we building a whole new building? And what will we use the old existing building for
once everyone has moved?
A: The existing facility is older, and the size of our Public Works operations has outgrown the
existing space. Prior to acquiring this new site, we explored expanding the current facility to
meet our needs; however, the challenge was our proximity to residential lots which limited the
ability to expand the site. Plans for the vacated existing site are to be rolled into the Southlake
Sports Complex.
C: A 4-story building looking into homes in Timarron and Warwick Green is intrusive.
Q: Brumlow is 110% backed up every day, same as Continental; how many cars do you expect
coming in and out for this new expanded facility? And at what times — due to school zones and
the roundabout?
A: In our capital improvements program, there is a plan to increase the capacity of Brumlow as
a separate project in the future.
Q: What is the timeline to widen Brumlow?
A: I don't have the timeline right now, but it is on our radar for improvement.
Q: Where is the current fire training tower located?
A: The city does not currently have a training tower facility.
Q: How many times a month will that be used, and how many extra people will be there for fire
training?
A: Chief Starr — Right now we are going to TCC. This will be a Southlake facility only, so we will
not bring in outside entities. Our truck may be over there daily, but this facility is only for
Southlake personnel. There will be no sirens or lights.
Q: Will there be live fires?
A: We use propane and theatrical smoke for fire training. No smoke should leave the facility; it is
nontoxic.
C: The washout pit does flood back there, just to note
Q: If you opt to move the fire tower to the south, could you move the storage facility to the north
— this could be a tradeoff?
A: We would have to evaluate everything wholistically and the impacts on moving any of the
structures for operations and flow of traffic.
C: It just seems like everything to the south is commercial.
Q: It looks like there is a significant grade drop into the property; is that a one-story grade drop?
A: There is a significant grade drop from Brumlow down to the building.
C: So, with this grade drop, the 4-story training tower will really be a 3-story tower, correct?
A: It could be mitigated.
Q: Carroll has that two-lane roundabout circle; is that the plan for the roundabout at Continental
and Brumlow to help traffic flow?
A: There are plans for widening Brumlow from Hwy 26 to Continental.
Q: Will the roundabout become two lanes?
A: I do not have that information with me.
SPIN Meeting Reports are general observations of SPIN Meetings by City staff and SPIN Representatives. The report is neither
verbatim nor official meeting minutes; rather it serves to inform elected and appointed officials, City staff, and the public of the issues
and questions raised by residents and the general responses made. Responses as summarized in this report should not be taken as
guarantees by the applicant. Interested parties are strongly encouraged to follow the case through the Planning and Zoning
Commission and final action by City Council.
Southlake Connect Results for the December 12, 2023, SPIN Town Hall Forum
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Reports a Detailed Notification Ana Iva is a SPIN
Town Hall Forum -December 12th
Detailed Notification
Analysis
SPIN Town Hall Forum - December 12th
DETAILS
can Results
■ 221 (1.92%) Attempted -
Notfication ID 1342745026301705
Confirmed
Notification
■ 6721 (75.85%)Attempted.
Mode Live
-Not Confirmed
■ 257 (224%) Attempted -
Notification
Noti Standard
Not Ccnneded
Type
■ 2237 (19.4E%) Not
Start Date Dec 6, 2023
Attempted
Start Time 10:28:40 CST
■ 62 (0.54%) Other
Confirmation Yes
Hilde Details
Requested
Call Throttling Yes
Call Resuhs(per Delivery Path)
Total
Duration 6 hr(s)
Message
VoicelTekt
ahem kled - Omlf nver7
Format
Voicemail Message Only
Confirmed
221
Preference
Delivery Order Organization Default
Altcinutec N,ii Confumen
Delivery Methods
Organization Contacts
1.Pdmary sMS
Delivered
118
2.Semndary SMS
3.Primary Email
4.Pdmary Mobile
Delivered - To Voicemail
1721
5-Secondary Err i
6.Secondary Mobile
7.Home Phone
Not Delivered - No Answer
126
S.Home Phone #2
9.Business Phone
10.TTY / TTO Device
Delivered - To Handset
2902
11.Everbridge Mobile Ap
Resider Connection
1.VCIP
Not Delivered - Voicemail Hung
147
2.Landline
Up
Not Delivered - Recipient Hung Up
383
Sent
3324
Accwpters - Nqf C::ri r'itde;�
Not Delivered- Invalid Number
77
Not Delivered - Outof service
105
Not Delivered - Carrier Expired
12
Not Delivered - Downstream
Communication Error
54
Not Delivered - Carrier Rejected
2
Not Delivered - Line Busy
7
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1.92%
1.03%
14.97%
1.10%
25.24%
1.28%
3.33%
28.91 %
0,67%
0.91 %
0.10%
0.47%
0.02%
0.06%
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Everbrldge - Ndificati-s
Call Results(per Delivery Path)
Total
of Total
Not Atl9mpled
Not Attempted - Inactive Path
239
2.08%
Not Attempted - Unsubscribed
1190
10.35%
Not Delivered - Contact Path Not
Defined
6
0.05
Not Delivered - Duplicate Path
802
6.98%
Oirh"!
Not Delivered - Bounced Email
58
0.50%
Not Delivered - Contact
Unavailable
4
0.03%
Attempts Over Time
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Show Details
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