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2005-07-19 SOUTHLAKE PARKS DEVELOPMENT CORPORATION SPECIAL MEETING: JULY 19, 2005 LOCATION: 1400 Main Street, Southlake, Texas OFFICIAL RECORD Council Chambers in Town Hall Board Members Present: President Keith Shankland, Vice-President Cara White, and Members Michael Mills, Virginia M. Muzyka, Carolyn Morris and Mayor Andy Wambsganss. Board Members Absent: Secretary Sherry Berman Staff Present: Deputy Director of Community Services Steve Polasek, Recreation Supervisor Steve Moore, Director of Finance Sharen Elam, and Deputy City Secretary Tara Brooks Agenda Item No. 1. Call to order. The meeting was called to order by President Shankland at 4:50 p.m. Agenda Items No. 2. Executive Session/Agenda Item No. 3. Reconvene. No executive session was necessary. Agenda Item No. 4. Public Forum. No one spoke during the public forum. Agenda Item No 5 Administrative Comments. There were no administrative comments. Agenda Item No 6 Approval of the minutes of the SPDC meetings held March 1 and March 15, 2005. Motion was made to approve the minutes as presented. Motion: Wambsganss Second: White Ayes: Mills, Morris, Muzyka, Wambsganss, White, Shankland Nays: None Approved: 6-0 A enda Item No 7A Matching Funds Request from Southlake Girls Softball Association (SGSA) for Purchase and Construction of Playground at Bob Jones Park. Deputy Director Polasek presented this item to the Board. The Girls Softball Association requested $90,000 in matching funds to build a playground, including playground equipment, rubberized play surface and a canopy shade structure in Bob Jones Park. Matching Funds in the amount of $87,500 are available in the fiscal year 2004-05 SPDC CIP budget with the remaining $2,500 available through transfer from the SPDC operation funds. The Parks and Recreation Board reviewed this item at their June 13, 2005 meeting, voting 4-0-2 and recommending the addition of a fence around the playground unit. Matt Tuggy, with Southlake Girls Softball Association, answered the Board's questions. No one spoke during the public hearing. Southlake Parks Development Corporation Special Meeting Minutes, July 19, 2005 Page 1 of 2 k, Board Member Mills stated he would prefer to match up to $87,500 at this time, because he would rather not move money from one account to another. $87,500 would cover the budgeted amount, and not the $2,500 contingency fund. He also expressed a desire for a different way to review matching fund requests other than a first come first served basis. Motion was made to approve the request for the Southlake Girls Softball Association for matching grant funding in the amount of $90,000 for the purpose of purchase and construction of playground equipment and shade structures at Bob Jones Park. Motion: White Second: Morris Ayes: Morris, Muzyka, Wambsganss, White, Shankland Nays: None Abstains: Mills Approved: 5-0-1 Agenda Item No. 8. Adiournment. With there being no other business to discuss, President Shankland adjourned the meeting at 5:22 p.m. eith Shankland ATTEST: President Tara Brooks Deputy City Secretary Southlake Parks Development Corporation Special Meeting Minutes, July 19, 2005 Page 2 of 2