2006-07-17 SPDC Meeting
• City of Southlake, Texas
SOUTHLAKE PARKS DEVELOPMENT CORPORATION BOARD
MEETING
July 17, 2006
5:00 p.m.
LOCATION: Southlake Town Hall
Training Rooms 3c and 3d
1400 Main Street
Southlake, Texas
REGULAR SESSION:
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the Texas
Government Code, Section 551.071, consultation with attorney, Section 551.072,
deliberation regarding real property, and/or Section 551.073, deliberation
regarding prospective gift, Executive Session may be held for the Southlake Parks
Development Corporation to seek advise from the City Attorney as to the posted
subject matter of this Southlake Parks Development Corporation meeting.
3. Reconvene: Action necessary on item discussed in Executive Session.
4. PUBLIC FORUM
5. ADMINISTRATIVE COMMENTS - No items this agenda
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Parks Development
Corporation Board and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
6. Consent:
A. Approval of the minutes from the June 20, 2006 Southlake Parks Development
Corporation regular meeting.
REGULAR AGENDA:
7. Consider:
A. Recommendation of award of bid to TurnKey Environmental for asbestos
abatement at Bob Jones Nature Center
B. Recommendation for approval of the designs for the Bob Jones Park
parking lot improvements
8. Discussion: No items this agenda.
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SPDC Meeting
Page 2 of 3
9. Adjournment.
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall,
1400 Main Street, on Friday, July 14, 2006 at 5:00 p.m. pursuant to the Texas Government Code,
Chapter 551.
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• •
Lori A. Farwell, TRMC
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City Secretary : v ` •
If you plan to attend this meeting and have °te°btYity that requires special needs, please advise
the City Secretary's Office 48 hours in advance at (817) 748-8016, and reasonable
accommodations will be made to assist you.
SPDC Meeting
Page 3 of 3
EXECUTIVE SESSION
Southlake Parks Development Corporation Board
SECTION 551.071 CONSULTATION WITH ATTORNEY
The Southlake Parks Development Corporation Board may conduct a private consultation with
its attorney when the Board seeks the advise of its attorney concerning any item on this agenda,
about pending and contemplated litigations, or a settlement offer, or on a matter in which the
duty of the attorney to the Southlake Parks Development Board under the Texas Disciplinary
Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Parks Development Corporation Board may conduct a closed meeting to
deliberate the purchase, exchange, lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Parks Development Corporation Board may conduct a closed meeting to
deliberate a negotiated contract for a prospective gift or donation to the City.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED
MEETING MAY ONLY BE MADE IN OPEN SESSION.
SOUTHLAKE PARKS DEVELOPMENT CORPORATION BOARD
MEETING
(Joint meeting with Parks and Recreation Board)
Monday, July 17, 2006
6:00 PM
LOCATION: Southlake Town Hall
Training Rooms 3c and 3d
1400 Main Street
Southlake, Texas
REGULAR SESSION:
1. Call to Order
REPORTS:
2. Administrative Comments - No items this agenda
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Parks and Recreation
Board and will be enacted with one motion. There will be no separate discussion of items
unless a Board member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
3. Consent - No items this agenda
REGULAR AGENDA:
4. Public Forum
5. Consider:
A. Approval of proposed SPDC Capital Improvement Plan and Fiscal Year
2006-07 SPDC Capital Budget. PUBLIC HEARING
B. Approval of proposed FY 2006-07 SPDC Operating Budget. PUBLIC
HEARING
6. Discussion: No agenda items.
7. Adjournment.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, July 14, 2006, at 5:00 p.m. pursuant
to Chapter 551 of the Texas Government Code.
5pU TH4,q
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Lori Farwell, TRMC v CO
City Secretary
~~aaaaa~a~~~~~
If you plan to attend this public meeting and have a disability that requires special needs,
please advise the City Secretary 48 hours in advance at 817.748.8016 and reasonable
accommodations will be made to assist you.
JOINT MEETING of SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND PARKS
AND RECREATION BOARD:
DATE and TIME: JULY 17, 2006 - 6:00 p.m.
LOCATION: Southlake Town Hall - Room 3c/d
1400 Main Street - Southlake, Texas
SPDC Board Members Present: Vice-President Carolyn Morris, Secretary Sherry Berman and Board
Members Elaine Cox, Laura K. Hill, Gregory Jones, Mike Mills, and Virginia M. Muzyka.
SPDC Board Members Absent: None
Parks and Recreation Board Members Present: Chairman Mary Georgia; Vice-Chair Mike Mills;
Board Members Emily Galpin Katrina Peebles and John Slocum
Parks and Recreation Board Members Absent: Ken Goodman, Cara White, Bobby Rawls, and Liz
Durham
Staff Present: Director of Community Services Steve Polasek, Deputy Director of Community Services
Chris Tribble and Deputy City Secretary Tara Brooks
Agenda Item No. 1. Call to order of the Joint Meeting of the SPDC and Parks Board.
The meeting was called to order by Parks Chairman Georgia and SPDC Vice-President Morris at 6:23
p.m.
Agenda Item No. 2. Administrative Comments.
No items this agenda.
Agenda Item No. 3. Consent.
No items this agenda.
Agenda Item No. 4. Public Forum.
Parks Chairman Georgia opened Public Forum. Being no one present to speak during Public Forum,
SPDC Vice-President Morris closed Public Forum.
REGULAR AGENDA:
SPDC and Park Board Agenda Item No. 5A. Consider: Recommendation of proposed SPDC
Capital Improvement Plan and Fiscal Year 2006-07 SPDC Capital Budget. Public Hearing.
Director Polasek presented the proposed CIP budget, the Plan and the detailed CIP Project Request
forms to the Park Board and SPDC.
Unofficial Southlake Parks Development Corporation Meeting Minutes, July 17, 2006 (6:00 p.m.)
Page 1 of 4
Both boards discussed this item.
The aging of Adventure Alley was discussed and Board members desired to move the playground up to
the FY 2007-08 budget as a placeholder. It was noted that once the schematic design for the overall
improvements to Bicentennial Park is completed by Schrickel, Rollins and Associates, the Adventure
Alley item as well as others that may surface once the composite design of the park is known, will be
brought back at a joint meeting of the Boards for consideration of modifications to the out-year funding
items.
Board members also desired to move the Coker and Farhat properties farther out in the Capital
Improvement Plan. It was suggested to remove the Coker item from the CIP altogether because of its
location and because it may be more desirable as another use rather than as a city park.
Concern was expressed about the condition of the present community services office building. This issue
is being investigated and future plans have been considered to renovate the Evans property on Shady
Oaks Drive to accommodate recreation staff and to house park maintenance offices at the service facility
on Continental Boulevard.
A recreation center remains on the priority list and as Southlake's population and commercial
developments continues to grow, it could be a reality within the next 10 years. A suggestion for
alternative opportunities to fund some of the unfunded items such as a recreation center or a performing
arts center may be through solicitation of endowments or benefactors.
Staff recapped the board's discussion. With the understanding that a master plan for Bicentennial
Park is now under development, both boards support the Bicentennial Park project as it relates to
moving $115,000 for eastside drainage and $302,000 for Adventure Alley items to FY 2007-08;
shifting $266,000 for Kirkwood-Saber to FY 2009-10; and $70,000 and $10,000 for Coker Trail to
FY 2009-10. Another adjustment was to reduce the Matching Funds from $400,000 to $200,000 in
FY 2007-08 and every year thereafter.
Parks Board Action:
A motion was made to accept as summarized by staff during discussion.
Motion: Mills
Second: Galpin
Ayes: Galpin, Georgia, Mills, Peebles and Slocum
Nays: None
Abstention: None
Vote: 5-0
Motion carried.
SPDC Action:
Vice-President Morris opened Public Hearing. No one was present to speak. Public Hearing was closed.
Unofficial Southlake Parks Development Corporation Meeting Minutes, July 17, 2006 (6:00 p.m.)
Page 2 of 4
Motion was made to adopt the motion passed by the Parks Board.
Motion: Jones
Second: Muzyka
Ayes: Berman, Cox, Hill, Jones, Mills, Muzyka, Morris
Nays: None
Vote: 7-0
Motion carried.
Item for future consideration:
The Park Board was asked to consider at a future time a request by Old Union Elementary School
administration to name the pond at Noble Oaks Park in memory of a prominent science teacher who
used the pond extensively in her classes and who died of meningitis a few years ago.
Agenda Item No. 7. Adiournment of the Parks Board.
A motion was made adjourn the Park Board meeting at 6:45 p.m.
Motion: Peebles
Second: Slocum
Ayes: Galpin, Georgia, Mills, Peebles, Slocum
Nays: None
Abstention: None
Vote: 5-0
Motion carried.
SPDC Agenda Item No. 5B. Approval of proposed FY 2006-07 SPDC Operating Budget Public
Hearing. Director Polasek presented this item. The Board discussed funding of operational and capital
items.
Several Board members expressed reservations about inclusion of some capital items although allowed
by State Law. The intent, as they understand the use of capital funds, is for the development and
acquisition of parks.
Vice-President Morris opened Public Hearing. No one was present to speak. Public Hearing was closed.
Motion was made to approve the Fiscal Year 2006-07 SPDC Operating Budget
Motion: Muzyka
Second: Cox
Ayes: Berman, Cox, Hill, Jones, Mills, Muzyka, Morris
Nays: None
Vote: 7-0
Motion carried.
Agenda Item No. 6. Discussion.
There were no items for discussion.
Unofficial Southlake Parks Development Corporation Meeting Minutes, July 17, 2006 (6:00 p.m.)
Page 3 of 4
Agenda Item No. 7. SPDC Adiournment.
With there being no other business to discuss, Vice-President Morns adjourned the meeting at 7:16 p.m.
Mary Geo is
Parks Board Chairman
Carol Morns
SPDC President
ATTEST:
P 00e
Stev olasek
Director of Community Services
A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE
OFFICE OF THE CITY SECRETARY.
Unofficial Southlake Parks Development Corporation Meeting Minutes, July 17, 2006 (6:00 p.m.)
Page 4 of 4
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING:
DATE and TIME: JULY 17, 2006 - 5:00 p.m.
LOCATION: Southlake Town Hall - Room 3c/d
1400 Main Street - Southlake, Texas
Board Members Present: Vice-President Carolyn Morris, Secretary Sherry Berman and Board
Members Elaine Cox, Laura K. Hill, Mike Mills, and Virginia M. Muzyka.
Board Members Absent: Greg Jones
Staff Present: Director of Community Services Steve Polasek, Deputy Director of Community Services
Chris Tribble and Deputy City Secretary Tara Brooks
Agenda Item No. 1. Call to order.
The meeting was called to order by Vice-President Morris at 5:00 p.m.
Agenda Item No. 2. Executive Session / Agenda Item No. 3 Reconvene.
No Executive Session was necessary.
Agenda Item No. 4. Public Forum.
No one spoke during the public forum.
Agenda Item No. 5. Administrative Comments.
No items this agenda.
CONSENT AGENDA:
Agenda Item No. 6A. Approval of the minutes for the SPDC meeting held June 20, 2006.
Motion was made to approve the minutes of June 20, 2006, as presented.
Motion: Muzyka
Second: Berman
Ayes: Berman, Cox, Hill, Mills, Muzyka, Morris
Nays: None
Approved: 6-0
Official Southlake Parks Development Corporation Meeting Minutes, July 17, 2006 (5:00 p.m.)
Approved 8-1-06
Page 1 of 3
REGULAR AGENDA:
Agenda Item No. 7A. Recommendation of award of bid to TurnKey Environmental for asbestos
abatement at Bob Jones Nature Center. Director Polasek presented this item to the Board. Staff will
check to determine if vendor's payment terms allow for a discount if paid within 10 days of receipt of
invoice. The Board discussed this item.
Motion was made to approve the expenditure for TurnKey Environmental to do the asbestos
abatement at the Nature Center.
Motion: Cox
Second: Muzyka
Ayes: Berman, Cox, Hill, Mills, Muzyka, Morris
Nays: None
Approved: 6-0
Agenda Item No. 7B. Recommendation for approval of the designs for the Bob Jones Park
parking lot improvements. Director Polasek and Deputy Director Tribble presented this item. The
Board discussed the function and maintenance issues involved with an ecological-friendly designed
parking lot using rocks, wheel stops and grass-stone pavers and irrigation and landscaping
improvements. Several members favored requesting additional funds to cover construction of additional
parking spaces, from the proposed 122 to 150 spaces, and making changes to the proposed material
composition (grass-stone pavers vs. concrete) of the parking lot.
Motion was made to send the Bob Jones Park parking lot improvements item back to Parks Board
to consider revisions from paver parking spaces to concrete, increase total number of spaces to
approximately 150 and to reduce number of wheel stops
Motion: Berman
Second: Mills
Ayes: Berman, Cox, Hill, Mills, Muzyka, Morris
Nays: None
Approved: 6-0
Agenda Item No. 8. Discussion.
There were no items for discussion.
Agenda Item No. 9. Adjournment.
With there being no other business to discuss, Vice-President Morris adjourned the meeting at 5:49 p.m.
Carol Morris
Vice-President
Official Southlake Parks Development Corporation Meeting Minutes, July 17, 2006 (5:00 p.m.)
Approved 8-1-06
Page 2 of 3
ATTEST:
Steve Polasek
Director of Community Services
A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE
OFFICE OF THE CITY SECRETARY.
Official Southlake Parks Development Corporation Meeting Minutes, July 17, 2006 (5:00 p.m.)
Approved 8-1-06
Page 3 of 3