2007-08-06
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING: AUGUST 6 ,2007
LOCATION: DPS West Facility
2100 West Southlake Boulevard
Southlake, TX 76092
Board Members present: President Carolyn Morris, Secretary Virginia M. Muzyka, and Board
Members Elaine Cox, Laura K. Hill, and Gregory Jones.
Board Members absent: Vice-President Sherry Berman and Board Member Mike Mills.
Staff present: Director of Community Services Steve Polasek, Deputy Director of Community Services
Chris Tribble, and Deputy City Secretary Tara Brooks.
Agenda Item No. 1. Call to order.
The meeting was called to order by President Morris at 4:41 p.m.
Agenda Item No. 2. Executive Session / Agenda Item No 3 Reconvene
An executive session was not held.
Agenda Item No. 4. Public Forum.
No one spoke during the public forum.
Agenda Item No. 5A. Administrative Comments - Bicentennial Park Animated Aerial Director
Polasek showed the animated aerial to the board. The board discussed the concept for Bicentennial
Park.
CONSENT AGENDA:
Agenda Item No. 6A. Approval of the minutes from the June 5, 2007 Southlake Parks
Development Corporation regular meeting
Motion was made to approve the minutes from the June 5, 2007 Southlake Parks Development
Corporation regular meeting.
Motion: Jones
Second: Muzyka
Ayes: Cox, Hill, Jones, Morris, Muzyka
Nays: None
Approved: 5-0
REGULAR AGENDA:
Southlake Parks Development Corporation meeting minutes, August 6, 2007
Page 1 of 3
Agenda Item No. 7A. Approval of proposed FY2007-08 SPDC Operating Budget Director Polasek
presented this item to the Board. Staff is proposing an operating budget of $190,474.
Staff is proposing one new personnel request, a Construction Manager, and the purchase of five pieces of
equipment.
The Board discussed the proposed equipment purchases with staff.
The proposed budget also includes continued joint use maintenance with the school district and special
projects that have been carried forward from the last seven or eight years.
The 2006-07 adopted budget is $186,250. The 2007-08 proposed budget is $190,474. There will also be
$4 million for fund transfers. The SPDC Operating Fund projects an ending fund balance of $8.1
million. The board discussed the fund balance.
The Board expressed a desire to ensure there are always funds available for strategic purchases of
property if an opportunity arises.
The Board discussed possible gifts for Bicentennial Park and other park lands, while not taking away the
identity of Southlake.
The Board expressed the desire to continue developing trails and less intense use parks.
No one spoke during the public hearing.
Motion was made to approve the FY2007-08 SPDC Operating Budget, as presented.
Motion: Muzyka
Second: Jones
Ayes: Cox, Hill, Jones, Muzyka, Morris
Nays: None
Approved: 5-0
A2enda Item No. 8A. Conceptual designs for Royal and Annie Smith and Liberty Park at
Sheltonwood. Director Polasek presented this item to the Board. Staff has been working with Halff and
Associates and Parks Board workgroups. These discussions have resulted in unique conceptual designs
to enhance the existing landscape of these two parks.
The Board discussed the accessibility, parking, trails and signage of Royal and Annie Smith Park. Staff
advised there will be increased maintenance, enhancements and signage to encourage use of the park.
The Board discussed the development schedule of the park and the use of volunteers in the development.
President Morris expressed her concern about not extending the development of the park over many
years. It is preferable to have these smaller parks done within one or two years. Staff would like to
complete the first phase of this park by summer of 2008. Staff would like to have the parking lot and,
possibly, the trail done by the same time. The rest of phase two, the interpretive ring and the native grass
plantings possibly done during the same time or within twelve months thereafter.
Southlake Parks Development Corporation meeting minutes, August 6, 2007
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For Liberty Park at Sheltonwood, the Board discussed the creek, the surrounding property owners, the
history of the park, and the memory walk.
The Board discussed accessibility to the park and possibly acquiring surrounding properties that could be
added to this park.
Agenda Item No. 8B. Disposition of DPS North Site Director Polasek presented this item to the
Board and updated them on the discussions of this property with the Crime Control and Prevention
District Board. Director Polasek showed the conceptual design of this property.
Agenda Item No. 9. Adjournment
Motion was made to adjourn the meeting.
Motion: Jones
Second: Muzyka
Ayes: Cox, Hill, Jones, Muzyka, Morris
Nays: None
Approved: 5-0
President Morris adjourned the meeting at 5:41 p.m.
Caro Morns
ATTEST: President
Tara Brooks
Deputy City Secretary
Southlake Parks Development Corporation meeting minutes, August 6, 2007
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