2007-06-05 SPDC Meeting
City of Southlake, Texas
SOUTHLAKE PARKS DEVELOPMENT CORPORATION BOARD
MEETING
June 5, 2007
4:00 p.m.
LOCATION: Southlake Town Hall
City Council Chambers
1400 Main Street
Southlake, Texas 76092
REGULAR SESSION:
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the Texas
Government Code, Section 551.071, consultation with attorney, Section 551.072,
deliberation regarding real property, and/or Section 551.073, deliberation regarding
prospective gift, Executive Session may be held for the Southlake Parks Development
Corporation to seek advise from the City Attorney as to the posted subject matter of this
Southlake Parks Development Corporation meeting.
3. Reconvene: Action necessary on item discussed in Executive Session.
4. PUBLIC FORUM
5. ADMINISTRATIVE COMMENTS - No items this agenda
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Parks Development
Corporation Board and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
6. Consent:
A. Approval of the minutes from the May 1, 2007 Southlake Parks Development
Corporation regular meeting.
REGULAR AGENDA:
7. Consider:
A. Recommendation for award of bids for Bob Jones Nature Center improvements
to: 1) SPSD in the amount of $383,611 for site work and alternate #2; and, 2) to
Scobilt Contractors in the amount of $477,000 for building construction, plus
project contingency funding ($41,389 or 4.8%) for a total amount not to exceed
$902,000.
SPDC Meeting
Meeting Date - June 5, 2007
Page 2 of 3
B. Amend the SPDC CIP construction budget for Bob Jones Nature Center
Improvements in the amount of $350,000 for a total project budget of $902,000.
PUBLIC HEARING
8. Discussion:
A. Proposed SPDC Capital Improvement Plan.
9. Adjournment.
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall,
1400 Main Street, on Friday, June 1, 2007 by 5:00 p.m. pursuant to the Texas Government Code,
Chapter 551.
Lori Payne, TRM : Z3 co
City Secretary
If you plan to attend this meeting'041 ~WeS ~disability that requires special needs, please advise
the City Secretary's Office 48 hours in advance at (817) 748-8016, and reasonable
accommodations will be made to assist you.
SPDC Meeting
Meeting Date - June 5, 2007
Page 3 of 3
EXECUTIVE SESSION
Southlake Parks Development Corporation Board
SECTION 551.071 CONSULTATION WITH ATTORNEY
The Southlake Parks Development Corporation Board may conduct a private consultation with
its attorney when the Board seeks the advise of its attorney concerning any item on this agenda,
about pending and contemplated litigations, or a settlement offer, or on a matter in which the
duty of the attorney to the Southlake Parks Development Board under the Texas Disciplinary
Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Parks Development Corporation Board may conduct a closed meeting to
deliberate the purchase, exchange, lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Parks Development Corporation Board may conduct a closed meeting to
deliberate a negotiated contract for a prospective gift or donation to the City.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED
MEETING MAY ONLY BE MADE IN OPEN SESSION.
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING: JUNE 5, 2007
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
Board Members Present: President Carolyn Morris, Vice-President Sherry Berman, Secretary Virginia
M. Muzyka, and Board Members Elaine Cox, Laura K. Hill, Gregory Jones and Mike Mills.
Board Members Absent: None.
Staff Present: Assistant City Manager Jim Blagg, Director of Community Services Steve Polasek,
Deputy Director of Community Services Chris Tribble, Parks Projects Coordinator Julie Dove, Director
of Finance Sharen Jackson and Deputy City Secretary Tara Brooks.
Agenda Item No. 1. Call to order.
The meeting was called to order by President Morris at 4:00 p.m.
Agenda Item No. 2. Executive Session / Agenda Item No. 3 Reconvene.
An executive session was not held.
Agenda Item No. 4. Public Forum.
No one spoke during the public forum.
Agenda Item No. 5. Administrative Comments.
There were no administrative comments.
CONSENT AGENDA:
Agenda Item No. 6A. Approval of the minutes from the May 1, 2007 Southlake Parks
Development Corporation regular meeting.
Motion was made to approve the minutes from the May 1, 2007 Southlake Parks Development
Corporation regular meeting.
Motion: Muzyka
Second: Berman
Ayes: Berman, Cox, Hill, Jones, Mills, Morris, Muzyka
Nays: None
Approved: 7-0
Official Southlake Parks Development Corporation meeting minutes, June 5, 2007
Approved by SPDC 8/6/07
REGULAR AGENDA:
Agenda Item No. 7A. Recommendation for award of bids for Bob Jones Nature Center
improvements to: 1) SPSD in the amount of $383,611 for site work and alternate #2; and, 2) to
Scobilt Contractors in the amount of $477,000 for building construction, plus proiect contingency
funding ($41,289 or 4.8%) for a total amount not to exceed $902,000. Director Polasek presented
this item in conjunction with item 7B to the Board. The Board discussed the bids and the bid process.
Motion was made to recommend to City Council to award bids for Bob Jones Nature Center
improvements to: 1) SPSD in the amount of $383,611 for site work and alternate #2; and, 2) to Scobilt
Contractors in the amount of $477,000 for building construction, plus project contingency funding
($41,389) for a total amount not to exceed $902,000, further as toward the end of the project, should
contingency funding be available, staff will be directed to pursue alternate items that are not currently
being approved.
Motion: Mills
Second: Cox
Ayes: Berman, Hill, Jones, Cox, Muzyka, Mills, Morris
Nays: None
Approved: 7-0
Agenda Item No. 7B. Amend the SPDC CIP construction budget for Bob Jones Nature Center
Improvements in the amount of $350,000 for a total project budget of $902,000. Director Polasek
presented this item in conjunction with item 7A to the Board.
Motion was recommend to City Council to amend the SPDC CIP construction budget for Bob Jones
Nature Center Improvements in the amount of $350,000 for a total project budget of $902,000.
Motion: Mills
Second: Muzyka
Ayes: Mills, Berman, Hill, Jones, Cox, Muzyka, Morris
Nayes: None
Approved: 7-0
Agenda Item No. 8A. Proposed SPDC Capital Improvement Plan. Director Polasek presented this
item to the Board. The Board discussed the plan and future park projects.
Official Southlake Parks Development Corporation meeting minutes, June 5, 2007
Approved by SPDC 8/6/07
Agenda Item No. 9. Adjournment
With there being no other business to discuss, President Morris adjourned the meeting at 5:01 p.m.
Carol orris
ATTEST: President
J1 0/-~
Tara Brooks
Deputy City Secretary
Official Southlake Parks Development Corporation meeting minutes, June 5, 2007
Approved by SPDC 8/6/07