2008-09-23
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL 10/28/08
1 SOUTHAKE ARTS COUNCIL MEETING
2 Southlake Town Hall - Executive Conference Room
3 1400 Main Street
4 Southlake, Texas 76092
5
6 September 23, 2008
7 MINUTES
8
9 Arts Council Members Present -Leslie Bartlett; Peggy Firestone; Terri Messing; Carolyn
10 Morris; Jeff Walter, Vice Chair; Char Wiersum.
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12 Arts Council Members Absent - Karin Newel, ex-officio; Joe Henderson, Chair
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14 Staff Members Present - Kerry McGeath, Deputy Director of Community Service
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16 Others Present - Peter Kao, Construction Manager for Community Services.
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18 REGULAR SESSION:
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20 Agenda Item No. 1, Call to Order. - Vice Chair Jeff Walter called the meeting to order at
21 6:10 p.m.
22
23 REPORTS:
24
25 Agenda Item No. 2A - Administrative Comments: Appreciation Reception for all City-
26 appointed Boards and Committees
27
28 The reception will be held Tuesday, October 21St at 5:00 p.m. in Southlake Town Hall.
29 Invitations will sent soon.
30
31 Agenda Item No. 2B - Administrative Comments: Recommended APEX Steering
32 Committee
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34 This item will appear on the October 21, 2008 City Council agenda.
35
36 Agenda Item No. 2C - Administrative Comments: Upcoming proclamation for CISD
37 Band Exchange Program
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39 The proclamation will be on the agenda for the October 21, 2008 City Council meeting.
40 The exchange students from England will arrive the following day. The concert is
41 scheduled for October 29. The mayor or one of his representatives will be invited to give
42 the same proclamation at the concert.
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Southlake Arts Council Meeting Minutes -September 23, 2008 Page 1 of 3
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL 10/28/08
1 CONSENT AGENDA:
2
3 Agenda Item No. 3A - Consider: Approval of minutes from the August 26, 2008
4 Southlake Arts Council meeting
5
6 A motion was made and seconded that the minutes from the August meeting be
7 approved. The vote was unanimous to approve the minutes.
8
9 Agenda Item No. 3B - Consider: Determine Artist Selection and Master Plan work
10 group members
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12 The Arts Council agreed to volunteer for the committees. Ms. Firestone, Ms. Bartlett and
13 Ms. Wiersum volunteered for the Artist Selection Committee. Mr. Walter, Ms. Messing
14 and Ms. Morris volunteered for the Planning Committee. Mr. McGeath will email the
15 members of the two groups to set up a schedule of meetings.
16
17 REGULAR AGENDA:
18
19 Agenda Item No. 4 - Public Forum: The Public Forum was opened at 6:30 pm. As there
20 was no one to speak, it was closed at 6:31 pm.
21
22 DISCUSSION:
23
24 Agenda Item No. 5A - Discussion: Use of Town Hall Lobby for Public Art
25
26 City staff is currently looking into revising policies related to the display of art in the
27 lobby area of Town Hall. The issues are who will administer, review and placement,
28 what security will be in place and will there be permanent or rotating exhibits, etc.
29
30 Agenda Item No. 5B - Discussion: Art for DPS Facility Update
31
32 Twenty artists responded to the Call for Artists. The Crime Control Board narrowed the
33 field down to seven artists. Three were sculptors and four were painters. In the second
34 round, some of the applicants' work did not fit with the need. The applicants have been
35 narrowed down to one painter and one sculptor. Mr. McGeath will meet with the artists
36 to finalize what will be presented to the Crime Control Board and the Arts Council. The
37 presentations will be presented at the October meeting. The artists provided Mr.
38 McGeath with a PowerPoint disc. The images and information was transferred to a non-
39 public area of the Library's website where staff and Board or Council members can
40 access the information. Liz Bonham is the painter and Archie St. Clair is the sculptor.
41
42 Agenda Item No. 5C - Discussion: Other Public Art Opportunities
43
44 Mr. Kao wanted the Council's input relating to the themes for the three roundabouts that
45 will be constructed next year. The over arching theme is American eras. The theme in
46 Bicentennial Park incorporates a flag with Francis Scott Key. Mr. Kao wanted themes
Southlake Arts Council Meeting Minutes -September 23, 2008 Page 2 of 3
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL 10/28/08
1 for the other 3 roundabouts. His ideas were the American West, World War II and
2 something with the space race, perhaps celebrating the Space Shuttle. The Committee
3 discussed various ideas for individual themes and placement of roundabouts. It was
4 suggested to use six fifty year segments of American history beginning with the year
5 1750. There was more discussion of ideas.
6
7 Agenda Item No. 5D - Discussion: Artist Selection Work Group Update
8
9 This is a standing item on the agenda to allow the Artist Selection Work Group to
10 update the Arts Council.
11
12 Agenda Item No. 5E - Discussion: Master Plan Work Group Update
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14 This is a standing item on the agenda to allow the Master Plan Work Group to update
15 the Arts Council.
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17 Agenda Item No. 5F - Discussion: APEX Update and Planning
18
19 Staff will provide an update on the progress of APEX to advocate and spearhead the
20 planning for a future performing and visual arts facility in the region.
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22 Agenda Item No. 6, Adjournment
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24 The meeting was a jou at 7:20 pm.
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36 KerryMcGeath, Deputy Director of Community Services
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38 A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY
39 SECRETARY.
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Southlake Arts Council Meeting Minutes -September 23, 2008 Page 3 of 3
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Southlake Arts Council Meeting
Tuesday, September 23, 2008
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