2008-01-22
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* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL
1 SOUTHAKE ARTS COUNCIL MEETING
2 Southlake Town Hall - Room 3A
3 1400 Main Street
4 Southlake, Texas 76092
5
6 January 22, 2008
7 MINUTES
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9 Arts Council Members Present - Jeane Alexander; Vice Chair; Joe Henderson, Chair;
10 Terri Messing; Karin Newell; Jenny Tilbury.
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12 Arts Council Members Absent - Peggy Firestone, Jeff Walter, Char Wiersum.
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14 Arts Council Ex-Officio Member - Karin Newell.
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16 Staff Members Present - Kerry McGeath, Deputy Director of Community Service
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18 Others Present - None
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20 REGULAR SESSION:
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22 Agenda Item No. 1, Call to Order. - Chair Joe Henderson called the meeting to order.
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24 REPORTS:
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26 Agenda Item No. 2 - Administrative Comments. - There are no items on this agenda.
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28 CONSENT AGENDA:
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30 Agenda Item No. 3A. - Approval of the minutes from the January 8, 2008 Southlake Arts
31 Council Meeting.
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33 A motion was made, seconded and unanimously approved to accept the January 22,
34 2008 minutes.
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36 REGULAR AGENDA:
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38 Agenda Item No. 4 - Public Forum.
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40 Chair Henderson opened and closed the public forum as there was no one to speak.
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Southlake Arts Council Meeting Minutes -January 8, 2008 Page 1 of 3
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* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL
1 Agenda Item No. 5A, Consider - Appointment of Arts Council Members to participate in
2 the Call to Artists Development Work Group.
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4 Agenda Item No. 5B, Consider - Appointment of Arts Council Members to participate in
5 the Public Arts Master Plan Development Work Group.
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7 Agenda Item No. 5C, Discussion - Recommendation for approval of the public areas of
8 Town Square as the primary locations for the incorporation of public art utilizing
9 approved FY 2008 Public Arts funding.
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11 Agenda Item No. 6A, Discussion: Public Arts Master Plan.
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13 The Council discussed all the items on the agenda together and decided that the Call to
14 Artists needed to be done first as it was the most time consuming (Item 5A). The
15 Committee agreed that the Master Plan (Item 6A) would evolve from the other items.
16 The second priority was to make recommendations for the expenditure of the $50,000
17 for public art (Item 5C). The Arts Council revised the priority to make art for the
18 roundabouts as third priority. The Master Plan was prioritized as number four.
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20 The Council decided that a standard form for the Call to Artists was needed. The
21 description of the need would change as necessary. A motion was made, seconded
22 and unanimously approved to change the priority as amended above.
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24 An email will be sent to all Arts Council members outlining the priorities and requesting
25 that each member prioritize which committees s/he prefers. Some members will need
26 to be on more than one committee. The members at this meeting will volunteer for
27 committees and that information will also be included in the email.
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29 A motion was made, seconded and unanimously approved to identify members for
30 subcommittees in an email to all Arts Council members.
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32 The subcommittee to prepare the standardized form for Call to Artists needs to meet
33 before the next meeting. Discussion of the agenda for the next meeting ensued. The
34 Arts Council is responsible for where the art is to be placed (in Item 5C) not what the art
35 is to be. It was suggested that Art in the Square, ArtsNet (Masterworks) and the APEX
36 Arts League need to be included in the Master Plan. Mr. McGeath noted that all art
37 activities needed to go through the Art Council. The Council suggested that a
38 community calendar be created to include all City of Southlake related arts events. The
39 Council wants a page on the City website with related links to other art groups. Mr.
40 McGeath will contact Pilar Schank to gather more information. All of these ideas should
41 be part of the Master Plan. Mr. McGeath will set up a meeting for the Call to Artists
42 committee to begin work so that the document will be available at the next Arts Council
43 meeting. The Roundabout committee will have an opportunity to meet before the next
44 meeting.
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46 A motion was made, seconded and unanimously approved to adjourn.
Southlake Arts Council Meeting Minutes -January 8, 2008 Page 2 of 3
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL
1
4 Joe Hend s n, Chair
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6 Attest:
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9 Kerry McGeath, Deputy Director of Community Services
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11 A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY
12 SECRETARY.
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Southlake Arts Council Meeting Minutes -January 8, 2008 Page 3 of 3