2007-10-23
* OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL
1 SOUTHAKE ARTS COUNCIL MEETING
2 Southlake Town Hall - Room 3A
3 1400 Main Street
4 Southlake, Texas 76092
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6 October 23, 2007
7 MINUTES
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9 Arts Council Members Present - Jeane Alexander; Peggy Firestone, Vice Chair; Terri
10 Messing; Karin Newell; Jeff Walter.
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12 Arts Council Members Absent - Joe Henderson, Chair; Jenny Tilbury; and Char
13 Wiersum.
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15 Staff Members Present - Kerry McGeath and Chris Tribble, Deputy Directors of
16 Community Service
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18 Others Present - None
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20 REGULAR SESSION:
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22 Agenda Item No. 1, Call to Order. - Vice Chair Peggy Firestone called the meeting to
23 order at 6:11 p.m.
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25 REPORTS:
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27 Agenda Item No. 2 - Administrative Comments.
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29 A. Southlake Stampede Update - The now defunct Public Art Advisory Committee
30 assisted with the Southlake Stampede. The Longhorns are placed around town.
31 All of the Longhorns and calves are complete. Local artists decorated the steers
32 and the art was sponsored locally. After the steers and calves have been on
33 display of for one year, the art goes to an auction. The sponsor did have the
34 opportunity to reserve the artwork so it doesn't go to auction. The first auction is
35 scheduled this Saturday in Las Colinas for Altrusa DFW. Fifty percent of the
36 proceeds go to the charity and fifty percent go to Public Arts. This money will be
37 managed by the Southlake Arts Council. Auctions are planned for Metroport
38 Meals on Wheels, Metroport Rotary and Friends of the Southlake Library. There
39 will be one online E-Bay auction. The City is planning on keeping a few of the
40 steers to be placed in Town Square and some of the other parks in town.
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42 CONSENT AGENDA:
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44 Agenda Item No 3 - Approval of the minutes from the September 25, 2007 Southlake
45 Arts Council Meeting.
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Southlake Arts Council Meeting Minutes -October 23, 2007 Page 1 of 3
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* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL
1 Mr. Walter made a motion to approve the minutes. Ms. Messing seconded it and the
2 minutes were approved unanimously.
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4 REGULAR AGENDA:
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6 Agenda Item No. 4 - Public Forum.
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8 Vice Chair Firestone opened and closed the public forum as there was no one to speak.
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10 Agenda Item No 5A Discussion - Art Work for City Roundabouts.
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12 The Public Works Department will be installing 5 more roundabouts in addition to the
13 one at Continental and South Carroll over the next 5-10 years. This year the Arts
14 Council will concentrate on two roundabouts - the existing one and the one that will be
15 started in December 2007 at Continental and White Chapel. There is $60,000 per
16 roundabout set aside for the art and the installation of the art including lighting. As a
17 result of the 2025 Plan, Southlake is currently undertaking their detailed Urban Design
18 Study. This study is for the development of a median plan along side FM 1709, State
19 Highway 114 and Davis Boulevard. The purpose of the study is to create a unique and
20 attractive character for Southlake and enhance the City's visual quality. The scope will
21 include the City's three main roadway corridors and specifically roundabout design
22 concepts. The City Council wants a timeless and classic look. Mr. Tribble showed some
23 slides with the timeless and classic look that were included in the Urban Design Study
24 presented to the City Council and other Boards (P&Z, SPCD). These ideas have been
25 under review over the last six to eight months. The City Council wants the feel of a
26 vertical identity at the gateways to the City, whether it be FM 1709, Carroll Avenue,
27 Kimball Avenue, etc. They want people to feel that they have entered and arrived at a
28 unique place. Mr. Tribble explained the slides in more detail. The Arts Council members
29 asked questions and discussed the issues. Mr. Tribble stated that we don't want the art
30 to draw people to take a closer look, but to enhance the experience of the roundabout.
31 Mr. Tribble posed the question asking the members if they wanted a theme for all of the
32 roundabouts or to have grander art towards the center of the City and lesser towards
33 the fringes. Another idea presented is to have the art reflect a theme for any unique
34 location, for instance, an educational theme near Carroll ISD. More discussion by the
35 members ensued concerning style, themes, looks, artists and narrowing the focus of the
36 search. The Arts Council needs to tie in this work with the Urban Design Study. The Arts
37 Council and Mr. McGeath will research websites and email them to Mr. Tribble and Mr.
38 McGeath for the next meeting as well as what Mr. Tribble can find from past
39 presentations. The Arts Council needs to make a recommendation to the City Council in
40 nine months, which means that a decision needs to be made in eight months.
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42 Agenda Item No 5B Discussion - Public Art Initiative
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44 Mr. Tribble discussed the funding for Public Art. The City began collecting hotel
45 occupancy tax from the Hilton. $50,000 is set aside by the City Council to provide art for
46 the City during this fiscal year. It must be spent by the end of September 2008. For the
Southlake Arts Council Meeting Minutes -October 23, 2007 Page 2 of 3
* *OFFICIAL MEETING MINUTES
APPROVED BY MEMBERS OF THE SOUTHLAKE ARTS COUNCIL
1 next fiscal year (2008-2009), the amount is undetermined as the City Council makes
2 this decision on a year-to-year basis. The Arts Council was reminded that fifty percent of
3 the proceeds from the sale of the Stampede Art will go to fund art. Mr. Tribble named
4 some possible locations (various parks), areas from the Urban Design Study and near
5 the log cabin that will be constructed in Bicentennial Park for the placement of the art.
6 Mr. Walter was interested in having art in McPherson Park near the Hilton. The rest of
7 the Arts Council was enthusiastic about targeting this park. Mr. Tribble will check to see
8 what line items are in the City and CIP budgets for art. He will also check the Master
9 Plan to find out the wording concerning art purchases. His understanding was that there
10 is a goal to try to provide one percent of the construction budget for art. Mr. Tribble
11 suggested staff write down some guidelines to become a discussion item for the next
12 meeting. Although there is a possibility of getting an outside consultant, Mr. Tribble feels
13 that the Arts Council has the expertise to go forward without a consultant. He proposes
14 the where and what in one document. The Parks Board will be contacted when a
15 placement decision is made for a particular park. Although the Arts Council decides
16 what the art will be, the Parks Board will decide where it will be placed. Once those
17 decisions have been finalized, then the information will be presented before City Council
18 for approval. Mr. Tribble will present a draft document for the next meeting.
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20 Agenda Item No. 6, Adjournment
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22 A motion was made, seconded and unanimously approved to adjourn the meeting.
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27 Joe enderson, Chair
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30 Attest: _
31 % /
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33 K6,rry McGeath, Depu y Director of Community Services
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35 A CASSETTE TAPE RECORDING OF THE MEETING IS AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY
36 SECRETARY.
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Southlake Arts Council Meeting Minutes -October 23, 2007 Page 3 of 3