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2025-02-25 SLAC PacketCITY OF SOUTHLAKE MEMORANDUM February 21, 2025 TO: Southlake Arts Council FROM: Milenka Lopez, Business Manager SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting on Tuesday, February 25, 2025, at 6:00 PM The meeting will be held on Tuesday, February 25, 2025, at the Champions Club Hall of Fame 2 Room. If you are not able to attend this meeting, please notify staff at 817.748.8963 or mlopez _ci. southlake. tx. us Regular Agenda: 1. Agenda Item No. 1. Call To Order 2. Agenda Item No. 2. Consent A. Approve the minutes from the January 28, 2025, Southlake Arts Council meeting - Please make any corrections to the minutes part of the motion for consideration. 3. Agenda Item No. 3. Public Forum This is the public's opportunity to address the Arts Council about non -agenda items. During this proceeding, the Arts Council will not discuss or act on any item presented. Southlake Arts Council respectfully asks anyone speaking during the Public Forum to limit remarks to three minutes or less. 4. Agenda Item No. 4. Consider A. ADDrove the Public Art DisDlav Permit for the Southlake Historical Societv Summer Exhibit —_The purpose of this item is for the Southlake Arts Council to consider approval for a Public Art Display Permit for the Southlake Historical Summer Exhibit. The SHS President, Connie Cooley, will be in attendance and available to answer questions. A memo is included in your packet. 5. Agenda Item No. 5. Discussion Southlake Arts Council Meeting Date - February 25, 2025 A. DPS West Installation and Dedication Ceremony- The purpose of this item is to discuss the DPS West Installation and Dedication Ceremony and finalize dates. No packet document. B. Strokes of Art in the Square Recap- The purpose of this item is for the Southlake Arts Council to discuss a recap on the Strokes of Art in the Square. No packet document. C. Public Art Program Updates- The purpose of this item is for the Southlake Arts Council to discuss any Public Art Program Updates. No packet documents. D. APEX Updates- The purpose of this item is for the Southlake Arts Council to discuss any APEX updates. No packet documents. 6. Agenda Item No. 6. Adjournment We appreciate your commitment and service to the City. Liaison Contact Information: Milenka Lopez Business Manager STAFF CONTACT INFORMATION: Telephone- (817) 748-8963 Facsimile- (817) 748-8027 285 Shady Oaks Drive, Southlake, Texas 76092 Milenka Lopez, Business Manager, mlopez ci.southlake.tx.us Vicky Schiber, Community Relations Manager, vschiber(a-ci.south lake.tx.us Taygan McBurney, Administrative Assistant, tmcburney(@_ci.southlake.tx.us CITY OF SOUTHLAKE SOUTHLAKE ARTS COUNCIL Tuesday, February 25, 2025 LOCATION: The Marq Southlake Champions Club- Hall of Fame 2 285 Shady Oaks Blvd. Southlake, Texas 76092 TIME: 6:00 P.M. Regular Agenda: Call to Order 2. Consent A. Approve the minutes from the January 28, 2025, Southlake Arts Council meeting Public Forum (This is the Public's opportunity to address Southlake Arts Council about non -agenda items. During this proceeding, Southlake Arts Council will not discuss, consider, or act on any items presented. Southlake Arts Council respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less.) 4. Consider A. Approve the Public Art Display Permit for the Southlake Historical Society Summer Exhibit Discussion A. DPS West Installation and Dedication Ceremony B. Strokes of Art in the Square Recap C. Public Art Program Update D. APEX Updates Adjournment A quorum of the City Council, Board. Commission, or Committee may or may not be present at this meeting. CERTIFICATE I hereby certify that the above �gpv4� was posted on the official bulletin boards at Town Hall, 1400 Main Street, tmS , Texas, on Frid`vl,,%b� M,�025, by 6:00 P.M. pursuant to Chapter 551 of the Texas Government . o� Cn y, TR C - tary If you plan to attend this �,Oplic i �' Ong �qti have a disability that requires special needs, please advise the City Secretary 48 hours in advane9rr�X,,7,�.8016 reasonable accommodations will be made to assist you. 01v ol'Southluke Values: Intearin, ♦ Innovation ♦ Ac•countubilitl, ♦ Commitment to Ereellenc•e ♦ Teatnivork Item 2A CITY OF SOUTHLAKE SOUTHLAKE ARTS COUNCIL MEETING MINUTES: JANUARY 28, 2025 LOCATION: The Marq Southlake Legends Hall — Traditions Ballroom III 285 Shady Oaks Blvd. Southlake, Texas 76092 TIME: 6:00 P.M. SOUTHLAKE ARTS COUNCIL PRESENT: Chair Tamara McMillan, Vice Chair Leslie Walker, Secretary Julie Doyle, and Southlake Arts Council members Tim Sabo, Terri Messing, Susan Steinbrecher (arrived at 6:32 PM), and Milan Georgia (Alt 1) SOUTHLAKE ARTS COUNCIL ABSENT: Alison Viktorin STAFF PRESENT: Director of Community Services David Miller, Deputy Director of Community Services Fince Espinoza, Business Manager Milenka Lopez, Community Relations Manager Vicky Schiber, Deputy Director of Economic Development & Tourism Robert Briggs, and Assistant City Manager Stacey Black CITY COUNCIL MEMBER PRESENT: Mayor Shawn McCaskill and Deputy Mayor Pro Tern Kathy Talley REGULAR SESSION 1. CALL TO ORDER Southlake Arts Council Chair Tamara McMillan called the meeting to order at 6:01 P.M. 2. CONSENT AGENDA 2A. APPROVAL OF THEM IN UTES FROM THE OCTOBER 22, 2024, SOUTHLAKE ARTS COUNCIL MEETING Chair Tamara McMillan presented item 2A, approval of the minutes from the October 22, 2024, Southlake Arts Council meeting. APPROVED A motion was made to approve the minutes from the October 22, 2024, Southlake Arts Council meeting as presented. Motion: Messing Second: Walker Ayes: Sabo, Walker, Doyle, Messing, McMillan, Georgia City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the January 28, 2025 Southlake Arts Council Meeting Page 2 of 3 Nays: None Abstain: None Vote: 6-0 Motion passed. 3. PUBLIC FORUM Chair McMillan opened the Public Forum at 6:01 P.M. There being no one to speak, the Public Forum was closed at 6:01 P.M. 4. CONSIDER 4A. RECOMMEND APPROVAL FOR THE CITY OF SOUTHLAKE MURAL POLICY Business Manager Milenka Lopez presented the City of Southlake Mural Policy and was available to answer questions. This item was considered after the Veterans Memorial Focus Group Report was discussed. APPROVED A motion was made to recommend approval for the City of Southlake Mural Policy as written. Motion: Steinbrecher Second: Messing Ayes: Sabo, Walker, Doyle, Messing, Steinbrecher, McMillan, Georgia Nays: None Abstain: None Vote: 7-0 Motion passed. 5. DISCUSSION 5A. VETERANS MEMORIAL FOCUS GROUP REPORT Deputy Director of Economic Development and Tourism Robert Briggs presented a report on the Veterans Memorial Focus Group. This item was discussed before the Southlake Mural Policy was considered. Direction to Staff: Staff to work on analyzing the report and submit recommendations to the City Council. 5B. DPS WEST INSTALLATION AND DEDICATION CEREMONY Business Manager Milenka Lopez presented an update on the DPS West Art project and was available to answer questions. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the January 28, 2025 Southlake Arts Council Meeting Page 3 of 3 Direction to Staff: Install after spring break or during the first 2 weeks of April 5C. MSC Art Initial Discussion Business Manager Milenka Lopez presented an update on the Municipal Service Center public art and was available to answer questions. Direction to Staff: NA 5D. PUBLIC ARTS UPDATE Business Manager Milenka Lopez gave an update on the Public Art Program including the Southlake Presents Arts Competition and was available to answer questions. Direction to Staff: NA 5E. APEX UPDATES Arts Council Member and APEX Chair Terri Messing gave an update on the featured artists for the Strokes of Art in the Square reception. The Arts Council selected Christie Moore's piece as the Cover Image. Messing mentioned that The People's Choice voting ends on April 4t", 2025. The reception will be Sunday, February 16, 2025. Direction to Staff: NA 7. ADJOURNMENT Southlake Arts Council Chair McMillan adjourned the meeting at 7:18 P.M. Attest: Tamara McMillan, Chair Community Services Department City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Arts Council Attendance Report 2025 Southlake Arts Council Attendance Report Place Name 1/28/25 2/25/25 3/25/25 4/22/25 5/27/25 6/24/25 7/29/25 8/26/25 9/23/25 10/28/25 11/25/25 12/23/25 Attendance Rate ^Daley aTerri Messing Meeting Attendance Rate (includes substitutions) 88% 1 In attendance Total Hrs Per Month 1.3 x Not in attendance, no substitute i Substitute in attendance • Vacant position _ Meeting Canceled 1 Meeting Canceled due to no quorum Chance in Representative Item 4A CITY OF SOUTH LAKE MEMORANDUM February 21, 2025 To: Southlake Arts Council From: Milenka Lopez, Business Manager Subject: Approve the Public Art Display Permit for the Southlake Historical Society Summer Exhibit Action Requested: Southlake Arts Council approval of the Public Art Display Permit for the Southlake Historical Society Summer Exhibit Background Information: Each year the Southlake Arts Council partners with select collaborators and community groups to bring art to the community. The purpose of this item is to consider the permit allowing for the 2025 Southlake Historical Society Summer exhibit. • SHS Summer Exhibit o Exhibit: 07/11 — 08/25 SHS Summer Exhibit, "Modern Southlake: How We Got Here," will outline the history of the City of Southlake from the 1950s to the 2020s and highlight major developmental milestones of the city. The exhibit will consist of wall displays. The SHS Summer Exhibit will be displayed on hanging hooks along the panels in the Town Hall lobby, not to exceed 30% of the floor space area. The exhibit is sponsored by the Southlake Historical Society. The Historical Society is not planning a public reception for this event but is looking into the possibility of hosting a guest panel discussion with past city leaders in the City Council Chambers. The permit for the exhibit complies with the provisions of the Public Art Display and Performance Policy. A copy of the permit is attached for your review. Financial Considerations: NA. City of Southlake Values: Integrity 1 Innovation 1 Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Arts Council Meeting Date — February 25, 2025 Page 2 of 2 Strategic Link: This permit is linked to the City Council Focus Area of Partnerships and Volunteerism. The permit also addresses the corporate objectives of providing opportunities for partnerships and volunteer involvement and enhancing the sense of community by providing excellent customer service and citizen engagement opportunities. Citizen Input/ Board Review: Southlake Arts Council consideration February 25, 2025 Legal Review: The permit form was reviewed previously with the Public Art Display and Performance Policy by the City Attorney Alternatives: Approve the permit as presented Approve the permit with modifications Decision not to approve the permit Supporting Documents: Permit Application: SHS Summer Exhibit SHS Summer Exhibit Presentation Recommendation: Southlake Arts Council approval of the Public Art Display Permit for the Southlake Historical Society Summer Exhibit City of Southlake Values: Integrity 1 Innovation 1 Accountability ♦ Commitment to Excellence ♦ Teamwork Permit Application: SHS Summer Exhibit City of Southlake Permit for the Display and/or Performance of Art in a Public Facility or Property Please Note: All requests are taken on a first -come, first -served basis. Art Exhibit agreement is also required to be signed before any display or performance may occur. Extensions may be granted by staff. City Facility requested: Southlake Town Hall, 1400 Main Street, Southlake- 2"d Floor main lobby CONTACT INFORMATION Person Responsible: Milenka Lopez on behalf of the Southlake Historical Society Phone: 817-748-8963 E-Mail Address: mlopez(cDcitvofsouthlake.com Address: 285 Shady Oaks Dr City Southlake State TX Zip 76092 Alternative Contact: Name: Connie Cooley (Southlake Historical Society) Phone Number: 817-223-9606 E-mail: cecooley(cDverizon.net DISPLAY or PERFORMANCE INFORMATION Requested Dates: • Install: Friday, July 11, 2025 • Take Down: Monday, August 25, 2025 Type of Display or performance: SHS Summer Exhibit, The SHS Summer Exhibit will showcase pieces from "Modern Southlake: How We Got Here." This exhibit will outline the history of the City of Southlake from the 1950s to the 2020s and highlight major developmental milestones of the city. 1. Detailed Information including a plan of needed wall or floor space about the display or performance, including planned activities or any equipment/special needs. Please include the number of pieces to be hung for the exhibit. There are thirteen available panels in the Town Square Lobby. Pieces greater than 24x24 inches, but not larger than 60x70 inches, display best in the space. We limit the number of pieces hung in the Town Hall Lobby to 26 pieces: The exhibit will feature 13-15 pieces from the 2025 Southlake Historical Society Summer Exhibit. The exhibit will require less than 30% of the lobby wall space and will be hung on wall panels using the same gallery display system used for previous displays. The exhibit will be managed and maintained by the City of Southlake staff. The exhibit is sponsored by the Southlake Arts Council and Southlake Historical Society. Publicity for the exhibit and the reception will be provided by the Citv of Southlake. and Southlake Historical Societv. Organization Represented: Southlake Historical Society Non -Profit: Yes X No Is this display or performance to include a fundraiser? Yes No X Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the duration of the exhibit, but must occur in a specific event(s). If YES, please answer the following: Does your organization maintain a Southlake mailing address or PO Box? Yes _x_ No Do a majority of your members, including officers, reside in Southlake? Yes _x_ No Will your event cause any impact on City staff or City resources? Yes _x_ No SHS Summer Exhibit Presentation Southlake Historical Society's Annual Town Hall Exhibit MODERN SOUTHLAKE: How we got here July 14-Aug. 23, 2025 Southlake Town Hall Lobby 1950s In the hot summer of 1956, rumors .-� that Hurst �14 71. The Stacy family, circa 1950, hunting Easter eggs on family property on the Grapevine prairie (now DFW Airport) just east of Southlake. Hwy 114 is in the background. planned to annex unincorporated land moved residents in now-Southlake to incorporate. The election was held in Carroll School and the vote was 30 yays and 24 nays. U.S. Census population: 200 1960s 10 These 1963 uniformed Dragon linemen pose for their team picture but note the socks and loafers. From its opening in 1919 until the 1960s, when new schools were built, the Carroll School was the centerpiece of the community. It's where both Carroll ISD and the city of Southlake got their start. The 1960s were big for Carroll School. A uniformed Dragon football team took the field in 1960, CISD became fully accredited and the district's first graduating class walked across the stage in the Carroll School cafetorium in 1965. U.S. Census population: 1,023 1970s Southlake mulls s 1970s Southlake remains rule to control c wide open and rural. t stock on streets ' "Most of us didn't even think f about having less than an SOUTHLAKE — An ordi- . acre," city councilman Ralph nance regulating livestock on city streets is being consid- t Evans told the SHS in a ered here. "We've got more head of 2004 oral history. cattle and horses than we do people out here." City Secre- tary Alicewme Wallace com- City ordinances such as the mented. She said councilmen Tues. one mentioned in this 1974 day night asked the city attor- ney to present a livestock or- c Fort Worth Star -Telegram dinance at a meeting Dec. 17. ( article are still needed and The ordinance would require residents to keep their ani- without city water and a city mals within fences. Also, councilmen adopted a sewer system, residential change in the city's zoning or- dinance which would more l communities are out of the closely regulate construction t question. in areas the U.S. Department of Housing and Urban Devel- opment has labeled "flood prone." I t But one big event for HUD offers federally subsi dized flood insurance to per- Southlake happens in 1976 p p sons living in cities which the opening of the city, s have approved the depart- ment's Flood Hazard Area first park, Bicentennial Park, maps. Cities must adept zoning or- ; built on 8 acres of donated dinances requiring property owners to build above certain land. elevation in the flood -prone areas. 1980s Southlake Mayor Lloyd Latta poses for this March 6, 1985 Fort Worth Star -Telegram photo and article, "Southlake's country air here to stay." n 1986, a 1.5- million-gallon water tower installed at Dove Road and White's Chapel becomes a prototype for about 80 percent of the large water towers built in the U.J. Home Rule charter passes in 1987 allowing the city to annex land. By 1989, rezoning changes allow building a house on less than one acre. A planned unit development concept, PUD, clears the way for master -planned subdivisions —the first is Southridge Lakes followed by Timarron. U.S. Census population: 2,808 1990S FM1709 widening, 1992 Major roadwork widening FM 1709 and Hwy 114 benefits Southlake. Add the opening of Alliance Airport and commercial developers begin to take notice — including a California group, Rialto (later renamed Cooper and Stebbins), who learned of a 130-acre tract in the heart of Southlake and bought it in March 1996. Town Square's first phase opened in 1999 and included 250,000 square feet of retail and office uses. To control development along its border with Denton County, Southlake annexes land up to Lake Grapevine. The land includes property once owned by Bob and Almeady Chisum Jones. U.S. Census population: 7,082 2000s 40 i 14 "We wanted to create a 'heart of the city,"' explained Mayor Rick Stacy in a SHS program about the history of Town Square. Corporations move in during the 2000s, voters approve wine sales, a new Southlake Hilton goes up and Southlake's Art in the Square kicks off. But Wal Mart leaves for Grapevine and old city hall is razed in 2007. U.S. Census population: 21,519 2010s Town Square brownstones cause concern that too many people and too much traffic will result. City infrastructure projects include the first two-lane roundabout. A 50/50 split on oil and gas royalties is secured for residents. Bicentennial Park is expanded. The CISD School Resource Officer program begins. Corporate headquarters for TD Ameritrade (now part of Charles Schwab) and offerings such as The Marq, Champions Club and a new Tennis Center add polish to an already shiny town. U.S. Census population: 26,505 2020s During our research, we learned that no matter the decade, Southlake school and city leaders shared the juggle and struggle of balancing commercial growth (and the taxes it brings), population influx and the wants and dislikes of residents. And something else remains the same: a recurring lament from folks about change. It's a cry that councilman Ralph Evans described as "I'm in the boat, pull up the rope." And so it continues. This Carillon Park development rendering is included in a Feb. 2025 D Magazine article, "How Plans for a European -inspired Mixed -use Destination Came Together in Southlake. U.S. Census population: 31,137