The URL can be used to link to this page

2024-10-22 SLAC PacketSouthlake Arts Council Meeting October 22, 2024 CITY OF SOUTHLAKE MEMORANDUM October 18, 2024 TO: Southlake Arts Council FROM: Milenka Lopez, Business Manager SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting on Tuesday, October 22, 2024, at 6:00 PM The meeting will be held on Tuesday, October 22, 2024, at the Champions Club Hall of Fame Classroom 2. If you are not able to attend this meeting, please notify staff at 817. 748.8963 or mlopez(a)-ci.southlake.tx.us Regular Agenda: 1. Agenda Item No. 1. Call To Order 2. Agenda Item No. 2. Public Forum This is the public's opportunity to address the Arts Council about non -agenda items. During this proceeding, the Arts Council will not discuss or act on any item presented. Southlake Arts Council respectfully asks anyone speaking during the Public Forum to limit remarks to three minutes or less. 3. Agenda Item No. 3. Consent A. ADDrove the minutes from the Seatember 24. 2024. Southlake Arts Council meeting - Please make any corrections to the minutes part of the motion for consideration. B. Reschedule the November Southlake Arts Council Meetina from November 26, 2024, to November 19, 2024 — This item aims to reschedule the November meeting so that it does not coincide with the week of Thanksgiving. 4. Agenda Item No. 4. Consider A. Election of Southlake Arts Council Vice -Chair and Secretary --The purpose of this item is to elect from the board a Vice Chair and a Secretary to each serve a one-year term. The City Council reappointed Southlake Arts Council Meeting October 22, 2024 Tamara McMillan as Chair at the October 1, 2024, meeting. Your packet memo contains a description of the duties for the board officer positions. B. Recommendation to approve the proposed Commercial Wall for Flower Child located at 1239 Main Street, Southlake, TX- The purpose of this item is for the Southlake Arts Council to consider the proposed Commercial Wall Mural for Flower Child for recommendation. A memo and supporting documents are included in your packet. C. Approve the Public Art Display permit for the CISD Students Artwork Exhibit — The purpose of this item is for the Southlake Arts Council to approve the Public Art Display Permit for the CISD Students Artwork Exhibit. A memo is included in your packet. 5. Agenda Item No. 5. Discussion A. Tommy Bahama Council Decision- The purpose of this item is to discuss the City Council's decision regarding the Tommy Bahama Mural. B. Veterans Memorial Update- The purpose of this item is to provide an update on the Veterans Memorial Focus Group. No packet document. C. DPS West Update- The purpose of this item is to discuss an update on the DPS West project. No packet document. D. Public Art Program Update- The purpose of this item is to discuss any additional updates for the Public Art Program. Including potential Celebrate Southlake participation. No packet document. E. APEX Updates - This item allows for an update on APEX programming. No packet document. 6. Agenda Item No. 6. Adjournment We appreciate your commitment and service to the City. Liaison Contact Information: Milenka Lopez Business Manager STAFF CONTACT INFORMATION: Southlake Arts Council Meeting October 22, 2024 Telephone- (817) 748-8963 Facsimile- (817) 748-8027 285 Shady Oaks Drive, Southlake, Texas 76092 Milenka Lopez, Business Manager, mlopez ci.southlake.tx.us Vicky Schiber, Community Relations Manager, vschiber(a-).ci.south lake.tx.us Taygan McBurney, Administrative Assistant, tmcburney(c)_ci.south lake.tx.us CITY OF S LJTHLAK SOUTHLAKE ARTS COUNCIL Tuesday, October 22, 2024 LOCATION: The Marq Southlake Champions Club- Hall of Fame Classroom 2 285 Shady Oaks Blvd. Southlake, Texas 76092 TIME: 6:00 P.M. Regular Agenda: Call to Order 2. Public Forum (This is the Public's opportunity to address Southlake Arts Council about non -agenda items. During this proceeding, Southlake Arts Council will not discuss, consider, or act on any items presented. Southlake Arts Council respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less.) 3. Consent A. Approve the minutes from the September 24, 2024, Southlake Arts Council meeting B. Reschedule the November Southlake Arts Council Meeting from November 26, 2024, to November 19, 2024 4. Consider A. Election of Southlake Arts Council Vice -Chair and Secretary B. Recommendation to approve the proposed Commercial Wall Mural for Flower Child located at 1239 Main Street, Southlake, TX C. Approve the Public Art Display Permit for the CISD Students Artwork Exhibit 5. Discussion A. Tommy Bahama Council Decision B. Veterans Memorial Update C. DPS West Update D. Public Art Program Update E. APEX Updates 6. Adjournment A quorum of the City Council, Board, Commission, or Committee may or may not be present at this meeting. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, October 18, 2024, by 6:00 P.M. pursuant to Chapter 551 of the Texas Government Code. City of Southlake Values: Integrity ® Innovation 0 Accountability ® Commitment to Excellence ® Teamwork Southlake Arts Council Meeting Date — October 22, 2024 Page 2 of 2 ``` %%ill1111111s/� Veronica Loma j iFFMC m Deputy City Sec a yW ' � If you plan to attend this i5f4lic me�geM*J hav Odisability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonabtce'j9�c6fn* tion�Vl I be made to assist you. City of Southlake Values: Integrity ® Innovation 0 Accountability ® Commitment to Excellence 0 Teamwork CITY OF SOUTHLAKE SOUTHLAKE ARTS COUNCIL MEETING MINUTES: SEPTEMBER 24, 2024 LOCATION: The Marq Southlake Champions Club- Hall of Fame Classroom 2 285 Shady Oaks Blvd. Southlake, Texas 76092 TIME: 6:00 P.M. SOUTHLAKE ARTS COUNCIL PRESENT: Chair Tamara McMillan, Vice Chair Leslie Walker, Secretary Julie Doyle, and Southlake Arts Council members Tim Sabo, Terri Messing, Alison Viktorin, and Milan Georgia (Alt 1) SOUTHLAKE ARTS COUNCIL ABSENT: Susan Steinbrecher STAFF PRESENT: Business Manager Milenka Lopez CITY COUNCIL MEMBER PRESENT: Deputy Mayor Pro Tern Kathy Talley REGULAR SESSION 1. CALL TO ORDER Southlake Arts Council Chair Tamara McMillan called the meeting to order at 6:01 P.M. 2. PUBLIC FORUM Chair McMillan opened the Public Forum at 6:01 P.M. There being no one to speak, the Public Forum was closed at 6:02 P.M. 3. CONSENT AGENDA 3A. APPROVAL OF THE MINUTES FROM THE AUGUST 27, 2024, SOUTHLAKE ARTS COUNCIL MEETING Chair Tamara McMillan presented item 3A, approval of the minutes from the August 27, 2024, Southlake Arts Council meeting. APPROVED A motion was made to approve the minutes from the August 27, 2024, Southlake Arts Council meeting as presented. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the September 24, 2024 Southlake Arts Council Meeting Page 2 of 3 Motion: Walker Second: Messing Ayes: Sabo, Walker, Doyle, Messing, Viktorin, McMillan Nays: None Abstain: None Vote: 6-0 Motion passed. 4. DISCUSSION 4A. FALL EXHIBIT UPDATE Business Manager Milenka Lopez presented an update on the Fall Exhibit event and was available to answer questions. Direction to Staff: NA. 4B. VETERANS MEMORIAL UPDATE Business Manager Milenka Lopez presented an update on the Veterans Memorial and was available to answer questions. Direction to Staff: NA. 4C. DPS WEST ART UPDATE Business Manager Milenka Lopez presented an update on the DPS West Art project and was available to answer questions. Direction to Staff: NA. 4D. DOWDLE STUDIOS DISCUSSION Business Manager Milenka Lopez presented a discussion for Dowdle Studios and was available to answer questions. Direction to Staff: NA. 4E. PUBLIC ARTS UPDATE Business Manager Milenka Lopez stated that there were no additional Public Arts Updates and was available to answer questions. Direction to Staff: NA. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the September 24, 2024 Southlake Arts Council Meeting Page 3of3 4F. APEX UPDATES Arts Council Member and APEX Chair Terri Messing gave an update on the 2024- 2025 APEX events calendar. She stated that the DSO truck event has been canceled due to the Dallas Symphony Orchestra cutting the truck from their budget. 7. ADJOURNMENT Southlake Arts Council Chair McMillan adjourned the meeting at 6:30 P.M. Attest: Tamara McMillan, Chair Community Services Department City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2024 Southlake Arts Council Attendance Report Place Name 1/23/24 2/27/24 3/26/24 4/23/24 5/28/24 6/25/24 7/23/24 8/27/24 9/24/24 10/22/24 11/26/24 12/24/24 Attendance Rate 'oat. Meeting Attendance Rate (includes substitutions) 88% 88% 100% 88% 100% 100% 88% 88% v in attendance Total Hrs Per Month 1:18 1 1 0:40 1:30 0:43 1:08 0:30 X Not in attendance, no substitute 1 Substitute in attendance • Vacant position Meeting Canceled 1 Meeting Canceled due to no quorum Chance in Representative CITY OF Item 4A SOUTH LAKE MEMORANDUM October 18, 2024 TO: Southlake Arts Council FROM: Milenka Lopez, Business Manager SUBJECT: Election of Southlake Arts Council Vice -Chair and Secretary Action Requested: Election of Southlake Arts Council Vice -Chair and Secretary. Background Information: The Southlake City Code and the Southlake Arts Council Ordinance and Bylaws address the process for selection of the Vice -Chair and Secretary for the Arts Council. Annually, following the City Council appointments of new Arts Council members, the Board shall select a Vice -Chair and Secretary to serve one year until the next annual election. On October 01, 2024, the City Council re -appointed Leslie Walker, Terri Messing, and Susan Steinbrecher to the Arts Council. At the same meeting, the Southlake City Council appointed Tamara McMillan to serve as the Southlake Arts Council Chair. Any sitting member of the Board may be considered for the remaining officer positions. The current Board members are: ■ Tim Sabo — Place 1 ■ Leslie Walker — Place 2 ■ Julie Doyle — Place 3 ■ Terri Messing — Place 4 ■ Alison Viktorin — Place 5 ■ Susan Steinbrecher — Place 6 ■ Tamara McMillan — Place 7 (Chair) A brief summary of the Vice -Chair and Secretary's duties is listed below for your consideration. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Arts Council Meeting Date — October 22, 2024 Page 2 of 2 Vice -Chair • Perform the duties of the Chair in the absence of the Chair or in the event of his/her inability or refusal to act, and when so acting shall have all the powers of and be subject to all the restrictions upon the Chair • In general, shall perform all duties incident to the office as prescribed by the Chair and Council Secretary • Ensure Minutes are filed with the City Secretary (Handled by the Department Secretary) • In general, shall perform all duties assigned by the Chair or the Council • In the absence of the Chair and Vice -Chair, or their inability or refusal to act, shall perform the duties of the Chair • The secretary assists the Department Secretary by turning ON the audio recorder at the meeting Financial Considerations: None. Officers who are members of the Arts Council shall not receive any salary or consideration for their services. Strategic Link: N/A Citizen Input/ Board Review: Arts Council consideration of Arts Council Vice Chair and Secretary October 22, 2024 Legal Review: N/A Alternatives: Any commentary as appropriate. Supporting Documents: N/A Staff Recommendation: Election of Southlake Arts Council Vice -Chair and Secretary. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF Item 46 SOUTHLAK MEMORANDUM October 18, 2024 TO: Southlake Arts Council FROM: Milenka Lopez, Business Manager SUBJECT: Recommendation to approve the proposed Commercial Wall Mural for Flower Child located at 1239 Main Street, Southlake, TX Action Requested: Recommendation to approve the proposed Commercial Wall Mural for Flower Child located at 1239 Main Street, Southlake, TX Background Information: Flower Child is seeking consideration of a Commercial Art Wall Mural under the Southlake Town Square Master Sign Plan regulations to allow a painted mural sign for the Flower Child restaurant located at 1239 Main Street, Southlake, TX. The proposed mural would be similar to other Flower Child designs, with a total area of 278 s.f., and applied/ painted to the South (62 sq ft) and West (216 sq ft) facades. In addition, the muralist Flower Child is working with is highly respected and has created pieces for major global brands nationwide. He's Fox Restaurant Concepts' go -to artist. This mural will not only be a true reflection of the Flower Child brand but is also designed to become an iconic feature of the development, attracting attention for years to come Page 29 of the Town Square Master Sign Plan states that Wall Murals must be limited to 1 s.f. of artwork per 1 linear foot of elevation, not to exceed 150 s.f.;100% of display area permitted. Current signage allowance and requirements would not allow for either of these murals. Per the Southlake Town Square Master Sign Plan, the South Elevation mural could have a maximum total area of 51.91 square feet, and the West Elevation mural could have a maximum total area of 72.75 square feet. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Arts Council Meeting Date — October 22, 2024 Page 2 of 3 Because the South Elevation mural has a total area of 62 square feet, and the West Elevation has a total area of 216 square feet, the two facades where the mural is proposed will require a variance from the Town Square Master Sign Plan. The specific signage and potential variances are as follows: Permitted by Sian Ordinance No. Proposed Mural for Proposed Sign Permitted by Southlake Town Square MSP 704, as amended (for Flower Child comparison) Visual Art Wall Mural Number Allowed 1 per lease space Wall mural not permitted Number of signs: 2 A Visual art wall mural sign is permitted if Visual Art Wall Mural approved by City Council following a Sign Visual art wall mural (South Elevation) Board recommendation painted on the north y , W Maximum total area: 51.91 SF ( Limited to 1 s.f. of artwork per 1 linear foot of elevation Wall mural not permitted masonry wall ., not to exceed 150 SF) L 100% of display area permitted Total area 62 sq. ft. (the _ elevation is 51' 11") 1 per lease space Visual Art Wall Mural A Visual art wall mural sign is permitted if (West Elevation) approved by City Council following a Sign Board recommendation Visual art wall mural - r ' r Maximum total area: 72.75 SF (Limited to 1 s.f. of artwork per 1 linear foot of elevation Wall mural not permitted painted on the north masonry wall sw d1 ° ` not to exceed 150 SF) 100% of display area permitted Total area 216 sq. ft. (the elevation is 72' 9") — 1 per lease space Kite Realty Group has reviewed the mural application and approved the proposed mural. Approval of Commercial Wall Murals requires Sign Board and City Council Approval. Due to the artistic nature of this mural, City Staff is asking for Arts Council recommendation before taking this item to the Sign Board. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Arts Council Meeting Date — October 22, 2024 Page 3 of 3 Financial Considerations: N/A Strategic Link: Recommendation on the proposed mural for Flower Child is linked to the City Council Focus Area of Infrastructure and Development. Recommendation on the proposed mural also addresses the corporate objective to invest to provide and maintain high -quality public assets. Citizen Input/ Board Review: Southlake Arts Council recommendation October 22, 2024 Southlake Sign Board consideration November 07, 2024 City Council consideration November 19, 2024 Legal Review: Not applicable. Alternatives: Alternatives include: Supporting Documents: • Recommendation for approval as presented • Recommendation for approval with input as desired • Decision not to recommend approval • Flower Child Signage Application(s) and Variance(s) Narrative • Flower Child Mural Narrative • KITE Mural Approval Letter and Flower Child Mural Package Presentation Staff Recommendation: Consider the proposed Commercial Wall Mural for Flower Child located at 1239 Main Street, Southlake, TX City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 1% SUTHLAI<.E Flower Child Signage Application(s) and PLANNING & [DEVELOPMENT Variance(s) Narrative SERVICES SIGN VARIANCE APPLICATION Applicant Owner (attach additional sheets if necessary) Company First & Main Signs Company Flower Child Contact Jason Kyle Contact Beth Berman Address 2340 Shepler Church Ave SW Canton, OH 44706 Address 19 Corporate Park, Irvine Telephone 714-330-0595 Telephone 310-200-7284 Fax NA Fax NA Email** j.kyle@firstandmainsigns.com Email** bberman@thecheesecakefactory.com The following information pertains to the location for which the variance is being requested: NAME OF BUSINESS OR OPERATION: Flower Child STREET ADDRESS: 1239 Main Street, Southlake, TX LEGAL DESCRIPTION: Lot Block Subdivision I hereby certify that this application is complete as per the requirements of Sign Ordinance No. 704, as amended, as summarized below. I further understand that it is necessary to have a representative at the Sign Board and City Council meetings who is authorized to discuss this request. Applicant's signature: Printed name: Jason Kyle Date: 10/07/24 . ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ The following checklist is a summary of requirements for sign variance requests as required by the City of Southlake. The applicant should further refer to the Sign Ordinance No. 704, as amended, and other ordinances, maps, and codes available online or at the Planning Department that may pertain to this sign variance request. Please submit the complete proposed sign package electronically to the following email planningsubmittal(cD_ci.southlake.tx.us Graphics should be in .jpeg or .pdf format. 0✓ Completed sign variance application and demonstration of conditions 0 Narrative Site plan showing the location of the sign variance request and any other signs that conform to or are exempt from the sign ordinance. The site plan shall also indicate the building, landscaped areas, parking & approaches and adjoining street or public right of way. 0 Scaled and dimensioned elevations of the signs for which the variance is requested. For attached signs, the elevations shall show the building in a full panoramic view with a rendition of the sign for which the variance is requested, and any other signs that conform to or are exempt from the sign ordinance. Existing signs will require a before and after rendition. 1400 Main Street, Suite 310, Southlake, TX 76092 Phone: (817) 748-8215 Fax: (817) 748-8077 Revised January 2023 ZQ% SOUTHLAKE PLANNING & DEVELOPMENT SERVICES SIGN VARIANCE APPLICATION Demonstration Please demonstrate that the following conditions are applicable to the requested sign variance: That a literal enforcement of the sign regulation will create an unnecessary hardship or practical difficulty on the applicant. We feel per review of the sign code and center master sign plan that our sign proposal is mostly compliant but there's difficulty confirming the parameters. The signs proposed at this location are consistent w/ surrounding tenants as well as the national branding that Flower Child utilizes across the country. ?. That the situation causing the unnecessary hardship or practical difficulty is unique to the affected property and is not self imposed. We feel the signs proposed are consistent w/ the development standards and neighboring tenants. That the variance will not injure and will be wholly compatible with the use and permitted development of adjacent properties. There is really nothing that Flower Child is proposing for signage that would create an unfair advantage to surrounding tenants. Flower Child has also worked very closely w/ the LL and this sign package has the full support of the LL. 4. That the variance will be in harmony with the spirit and purpose of the sign ordinance. The proposed signage for Flower Child is consistent w/ previous tenants at this exact location as well as the surrounding tenants. 1400 Main Street, Suite 310, Southlake, TX 76092 Phone: (817) 748-8215 Fax: (817) 748-8077 Revised January 2023 Flower Child Mural Narrative FIRST( ? MAIN S I G N A G E F O R M O D E R N B R A N D S SIGN VARIANCE NARRATIVE FOR Flower Child Southlake Town Square - Southlake, TX Flower Child has worked very diligently for months w/ the ILL (Kite Realty Group) on the proposed signage for this location. The current R05 sign package was reviewed and approved by them. We feel that the wall fascia signs proposed on the front and rear (north and south) are consistent w/ the design of the sign code and center master sign plan. Flower Child is on the corner building so has visibility to Main Street, Southlake Blvd, as well as N. Carroll Ave. The illumination is consistent w/ their national branding but also is in line w/ the center master sign plan. The proposal also includes the projecting "Feature" sign. This is consistent w/ the previous tenant and will help to draw vehicle and pedestrian visibility to their location. Flower Child is not requesting signage that create an unfair advantage to them vs. the surrounding development and tenants. Overall, this exterior building design and proposed signage is consistent w/ their national branding which is very important when establishing new identities in new markets. 2340 Shepler Church Ave. Canton, CH 44706 949.683.8768 1239 Main Street Flower Child, Mural Narrative At Flower Child, our philosophy centers on healthfulness, freshness, and the goodness that comes from nourishing both body and soul. Lemons, a vibrant symbol of vitality and renewal, perfectly capture the essence of our restaurant's values. The exterior mural featuring an abundance of lemons serves as a visual homage to the purity and simplicity found in nature. Lemons, known for their refreshing qualities and health benefits, mirror our commitment to providing food that not only tastes good but also makes you feel good. Their bright, sunny color embodies the joy and optimism we strive to create in every meal, while their tangy flavor represents the bold, zestful approach we take in crafting our dishes. By painting this mural, we invite our guests to experience the vibrancy of fresh ingredients, the natural beauty of wholesome living, and the burst of energy from eating food made with care. It's more than just lemons on a wall —it reflects Flower Child's belief that wellness and happiness are cultivated through the little things, like a squeeze of lemon to brighten the day. The muralist we're working with is highly respected and has created pieces for major global brands nationwide. He's also Fox Restaurant Concepts' go -to artist, contributing to over 40 of our current restaurants. His work is known for its durability and timeless appeal, which are applied with great care to ensure they last. This mural will not only be a true reflection of the Flower Child brand but is also designed to become an iconic feature of the development, attracting attention for years to come. The mural will be implemented based on the previously provided artwork, using premium -quality preparation materials, primers, and paints, all specifically chosen for their durability and ability to maintain lasting visual appeal. Examples of similar Murals 11/1161M t I WPi mo. -0 M FW*eat1hild Lease L" FD--.P M4.5it ELL;t 5iLfl Ri., — —%ilb 1F lr.nW 1R.TL C EE SELk* 7+: F I SOUTH ELEVATION 7-t WELT CLEYATIGIN 0r W- Ihm TO REMAIN RANTER PT-4 STOREFRONT TO BE PAINTED PT -I PT-4 UMBRELLA NORTH ELEVATION NOTE: ART NOT FINAL UMBRELLA PAINTED PT-4 PLANTER STOREFRONT TO BE PAINTED PT -I TO REMAIN Preliminary Elevation June 7. 2024 EAST ELEVATION Preliminary Elevation NOTE: ART NOT FINAL June 7. 2024 FLOWER CHILD Item 4C CITY OF SOUTHLAKE To: From: Subject: MEMORANDUM October 18, 2024 Southlake Arts Council Milenka Lopez, Business Manager Approve the Public Art Display Permit for the CISD Student Artwork Exhibit Action Requested: Southlake Arts Council approval of the Public Art Display Permit for the CISD Student Artwork Exhibit Background Information: Each year the Southlake Arts Council partners with select collaborators and community groups to bring art to the community. The purpose of this item is to consider the permit allowing for the FY2025 CISD Student Artwork exhibits concurrent with the Strokes of Art in the Square exhibit • CISD Student Artwork Exhibit and Strokes of Art in the Square o Exhibit: 04/25 — 04/27 The CISD exhibit will include over 200 hundred artworks, selected by art teachers, from students in grades K-12 participating in Carroll School District art classes. The exhibit will consist of both floor and wall displays. CISD artwork will be displayed on freestanding floor panels in the Town Hall lobby, not to exceed 30% of the floor space area. Additional floor displays will be placed in the 2nd-floor courtroom lobby and the 3rd-floor training rooms, as available, in combination wall and floor displays. The exhibit will be managed and maintained by City of Southlake Library staff with CISD art teachers who will monitor the displays during the Art in the Square event. The proposed exhibit schedule (hours of operation) will be determined closer to the event date. The exhibit is sponsored by the Southlake Public Library and CISD Art Department. The permit for the exhibit complies with the provisions of the Public Art Display and Performance Policy. A copy of the permit is attached for your review. City of Southlake Values: Integrity 1 Innovation 1 Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Arts Council Meeting Date — October 22, 2024 Page 2 of 2 Financial Considerations: NA. Strategic Link: This permit is linked to the City Council Focus Area of Partnerships and Volunteerism. The permit also addresses the corporate objectives of providing opportunities for partnerships and volunteer involvement and enhancing the sense of community by providing excellent customer service and citizen engagement opportunities. Citizen Input/ Board Review: Southlake Arts Council consideration October 22, 2024 Legal Review: The permit form was reviewed previously with the Public Art Display and Performance Policy by the City Attorney Alternatives: Approve the permits as presented Approve the permits with modifications Decision not to approve the permits Supporting Documents: • Permit Application: CISD Student Artwork Exhibit Recommendation: Southlake Arts Council approval of the Public Art Display Permit for the CISD Student Artwork Exhibit City of Southlake Values: Integrity 1 Innovation 1 Accountability ♦ Commitment to Excellence ♦ Teamwork Permit Application: CISD Student Artwork Exhibit Public Art Display and/or Performance Facility and Property Use Permit Please Note: All requests are taken on a first -come, first -served basis. Art Exhibit agreement is also required to be signed before any display or performance may occur. Extensions may be granted by staff. City Facility requested: Town Hall — 2nd floor main lobby, 2nd floor courtroom lobby, 3rd floor training rooms A-D, as available depending on voting schedules. CONTACT INFORMATION Person Responsible: Cynthia Pfledderer, on behalf of Southlake Public Library and CISD Art Department Phone: 817.748.8246 Cell Phone: 817.685.8100 E-Mail Address: cpfledderer(cDci.south lake. tx.us Address: 1400 Main Street # 260 City: Southlake State: TX Zip: 76092 Alternative Contact: Phone Number: E-mail: DISPLAY or PERFORMANCE INFORMATION Requested Date: April 25-27, 2025, concurrently with Art in the Square weekend This request will be concurrent with the exhibit, Strokes of Art in the Square, in the Town Hall lobby. Both exhibits were displayed simultaneously in previous years and have not created a space conflict. Type of Display or performance: CISD student artwork exhibit Duration of the event or performance: 3 days, April 25 — April 27, 2025 (set up 4/25; tear down 4/27) Detailed Information including a plan of needed wall or floor space about the display or performance, including planned activities or any equipment/special needs: The CISD exhibit will include over 200 hundred artworks, selected by art teachers from students grades K-12 participating in Carroll School District art classes. The exhibit will consist of both floor and wall displays. CISD artwork will be displayed on freestanding floor panels in the Town Hall lobby, not to exceed 30% of the floor space area. Additional floor displays will be placed in the 2nd floor courtroom lobby and in the 3rd floor training rooms, as available, in combination wall and floor displays. The exhibit will be managed and maintained by City of Southlake Library staff with CISD art teachers who will monitor the displays during the Art in the Square event. Proposed exhibit schedule (hours of operation) will be determined closer to the event date. The exhibit is sponsored by the Southlake Public Library and CISD Art Department. Organization Represented: Southlake Public Library and CISD Art Department Non -Profit: Yes X No Is this display or performance to include a fund raiser? Yes No X Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the duration of the exhibit, but must occur in a specific event(s) Please answer the following: Does your organization maintain a Southlake Mailing address or PO Box? Yes X No Do a majority of your members, including officers, reside in Southlake? Yes X No Will your event cause any impact on City Staff or City resources? Yes X No