2024-09-24 SLAC PacketSouthlake Arts Council Meeting
September 24, 2024
CITY OF
SOUTHLAKE
MEMORANDUM
September 20, 2024
TO: Southlake Arts Council
FROM: Milenka Lopez, Business Manager
SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting on
Tuesday, September 24, 2024, at 6:00 PM
The meeting will be held on Tuesday, September 24, 2024, at the Champions Club
Hall of Fame Classroom 2. If you are not able to attend this meeting, please notify
staff at 817. 748.8963 or mlopez(a)-ci.southlake.tx.us
Regular Agenda:
1. Agenda Item No. 1. Call To Order
2. Agenda Item No. 2. Public Forum
This is the public's opportunity to address the Arts Council about non -agenda
items. During this proceeding, the Arts Council will not discuss or act on any item
presented. Southlake Arts Council respectfully asks anyone speaking during the
Public Forum to limit remarks to three minutes or less.
3. Agenda Item No. 3. Consent
A. ADDroval of the minutes from the Auaust 27. 2024. Southlake Arts Council
meeting - Please make any corrections to the minutes part of the motion
for consideration.
4. Agenda Item No. 4. Discussion
A. Fall Exhibit - The purpose of this item is to provide an update on Fall
Exhibit scheduled for September 29, 2024, from 4:00-5:30 PM. No packet
document.
B. Veterans Memorial Update- The purpose of this item is to provide an
update on the Veterans Memorial project. No packet document.
C. DPS West Update- The purpose of this item is to discuss an update on the
DPS West project. No packet document.
Southlake Arts Council Meeting
September 24, 2024
D. Dowdle Studios Discussion- The purpose of this item is to discuss the
Dowdle Studios project. No packet document.
E. Public Art Program Update- The purpose of this item is to discuss any
additional updates for the Public Art Program. Including potential
Celebrate Southlake participation. No packet document.
F. APEX Updates - This item allows for an update on APEX programming.
No packet document.
5. Agenda Item No. 5. Adjournment
We appreciate your commitment and service to the City.
Liaison Contact Information:
Milenka Lopez
Business Manager
STAFF CONTACT INFORMATION:
Telephone- (817) 748-8963
Facsimile- (817) 748-8027
285 Shady Oaks Drive, Southlake, Texas 76092
Milenka Lopez, Business Manager, mlopez ci.southlake.tx.us
Vicky Schiber, Community Relations Manager, vschiber(c)_ci.southlake.tx.us
Taygan McBurney, Administrative Assistant, tmcburney(a�ci.south lake.tx.us
CITY OF
SOUTHLAKE
SOUTHLAKE ARTS COUNCIL
Tuesday, September 24, 2024
LOCATION: The Marq Southlake
Champions Club- Hall of Fame Classroom 2
285 Shady Oaks Blvd.
Southlake, Texas 76092
TIME: 6:00 P.M.
Regular Agenda:
Call to Order
2. Public Forum
(This is the Public's opportunity to address Southlake Arts Council about non -agenda items.
During this proceeding, Southlake Arts Council will not discuss, consider, or act on any items
presented. Southlake Arts Council respectfully asks anyone speaking during Public Forum to
limit remarks to three minutes or less.)
Consent
A. Approve the minutes from the August 27, 2024, Southlake Arts Council meeting
4. Discussion
A. Fall Exhibit
B. Veterans Memorial Update
C. DPS West Update
D. Dowdle Studios Discussion
E. Public Art Program Update
F. APEX Updates
5. Adjournment
A quorum of the City Council, Board, Commission, or Committee may or may not be present at this meeting.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400
Main Street, Southlake, Texas,,pn,F,ri,�ay, September 20, 2024, by 6:00 P.M. pursuant to Chapter 551
Texas GovernmentAQUTk<q10.o
Am ley, C : D
City retary = `�
If you plan to attend this public meetk� and haveadisabiliijFtthat requires special needs, please advise the City Secretary 48 hours in advance
at 817.748.8016 reasonable accomnT64�ti***l be rgst e to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
SOUTHLAKE ARTS COUNCIL MEETING MINUTES: AUGUST 27, 2024
LOCATION: The Marq Southlake
Champions Club- Hall of Fame Classroom 2
285 Shady Oaks Blvd.
Southlake, Texas 76092
TIME: 6:00 P.M.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Tamara McMillan, Vice Chair Leslie
Walker, Secretary Julie Doyle, and Southlake Arts Council members Tim Sabo, Terri
Messing, Alison Viktorin, and Susan Steinbrecher
SOUTHLAKE ARTS COUNCIL ABSENT: Milan Georgia (Alt 1)
STAFF PRESENT: Business Manager Milenka Lopez, Administrative Assistant Taygan
McBurney
CITY COUNCIL MEMBER PRESENT: Deputy Mayor Pro Tern Kathy Talley
REGULAR SESSION
1. CALL TO ORDER
Southlake Arts Council Chair Tamara McMillan called the meeting to order at 6:01
P.M.
2. PUBLIC FORUM
Chair McMillan opened the Public Forum at 6:02 P.M.
There being no one to speak, the Public Forum was closed at 6:02 P.M.
3. CONSENT AGENDA
3A. APPROVAL OF THE MINUTES FROM THE JUNE 25, 2024, SOUTHLAKE ARTS
COUNCIL MEETING
Chair Tamara McMillan presented item 3A, approval of the minutes from
the June 25, 2024, Southlake Arts Council meeting.
APPROVED
A motion was made to approve the minutes from the June 25, 2024,
Southlake Arts Council meeting as presented.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the August 27, 2024
Southlake Arts Council Meeting
Page 2 of 4
Motion: Walker
Second: Steinbrecher
Ayes: Sabo, Walker, Doyle, Messing, Viktorin, Steinbrecher, McMillan
Nays: None
Abstain: None
Vote: 7-0
Motion passed.
5. CONSIDER
5A. RECOMMENDATION OF APPROVAL FOR THE COMMUNITY SERVICES
AGREEMENT WITH APEX ARTS LEAGUE FOR FY 25- FY 27.
Business Manager Milenka Lopez presented the Community Services
Agreement with APEX Arts League for FY 25- FY 27 and was available to
answer questions.
APPROVED
A motion was made to recommend approval for the Community Services
Agreement with APEX Arts league for FY 25- FY 27.
Motion: Doyle
Second: Walker
Ayes: Sabo, Walker, Doyle, Messing, Viktorin, Steinbrecher, McMillan
Nays: None
Abstain: None
Vote: 7-0
Motion passed.
5113. RECOMMENDATION OF APPROVAL FOR THE COMMUNITY SERVICES
AGREEMENT WITH ARTS COUNCIL NORTHEAST FOR FY 25- FY 27.
Business Manager Milenka Lopez presented the Community Services
Agreement with Arts Council Northeast for FY 25- FY 27 and was available
to answer questions.
APPROVED
A motion was made to recommend approval for the Community Services
Agreement with Arts Council Northeast for FY 25- FY 27.
Motion: Walker
Second: Steinbrecher
Ayes: Sabo, Walker, Doyle, Messing, Viktorin, Steinbrecher, McMillan
Nays: None
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the August 27, 2024
Southlake Arts Council Meeting
Page 3 of 4
Abstain: None
Vote: 7-0
Motion passed.
5C. RECOMMENDATION TO APPROVE THE PROPOSED COMMERCIAL WALL
MURAL FOR TOMMY BAHAMAS LOCATED AT 160 STREET C17
SOUTHLAKE, TX.
Deputy Director of Planning and Development Services Jenny Crosby
presented the proposed commercial wall mural for Tommy Bahamas and
was available to answer questions. A representative from Tommy
Bahamas, Cheryl Usnick, was also present and available to answer
questions.
APPROVED
A motion was made to recommend approval for the mural to be put on only
the back side of the building.
Motion: Doyle
Second: Viktorin
Ayes: Sabo, Walker, Doyle, Messing, Viktorin, Steinbrecher, McMillan
Nays: None
Abstain: None
Vote: 7-0
Motion passed.
6. DISCUSSION
6A. DPS WEST ART UPDATE
Business Manager Milenka Lopez presented an update on the DPS West Art
project and was available to answer questions.
Direction to Staff: NA.
6B. CELEBRATE SOUTHLAKE
Business Manager Milenka Lopez presented an update on the Celebrate
Southlake event and was available to answer questions.
Direction to Staff: Keep the booth for the Celebrate Southlake event.
6C. FALL EXHIBIT UPDATE
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the August 27, 2024
Southlake Arts Council Meeting
Page 4 of 4
Business Manager Milenka Lopez presented an update on the Fall Exhibit event
and was available to answer questions.
Direction to Staff: NA.
6E. PUBLIC ARTS UPDATE
Business Manager Milenka Lopez stated that there were no additional Public Arts
Updates and was available to answer questions.
Direction to Staff: NA.
6F. APEX UPDATES
Arts Council Member and APEX Chair Terri Messing gave an update on the 2024-
2025 APEX events calendar. She stated that the DSO truck event has been
canceled due to the Dallas Symphony Orchestra cutting the truck from their
budget.
7. ADJOURNMENT
Southlake Arts Council Chair McMillan adjourned the meeting at 7:05 P.M.
Attest:
Tamara McMillan, Chair Community Services Department
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2024
Southlake Arts Council Attendance Report
Place
Name
1/23/24
2/27/24
3/26/24
4/23/24
5/28/24
6/25/24
7/23/24
8/27/24
9/24/24
10/22/24
11/26/24
12/24/24
Attendance
Rate
'oat.
Meeting Attendance Rate
(includes substitutions)
88%
88%
100%
88%
100%
100%
88%
v
in attendance
Total Hrs Per Month
1:18
1
1
0:40
1:30
0:43
1:08
X
Not in attendance, no substitute
1
Substitute in attendance
•
Vacant position
Meeting Canceled
1
Meeting Canceled due to no quorum
Chance in Representative