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2024-08-27 SLAC PacketSouthlake Arts Council Meeting August 27, 2024 CITY OF SOUTHLAKE MEMORANDUM August 23, 2024 TO: Southlake Arts Council FROM: Milenka Lopez, Business Manager SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting on Tuesday, August 27, 2024, at 6:00 PM The meeting will be held on Tuesday, August 27, 2024, at the Champions Club Hall of Fame Classroom 2. If you are not able to attend this meeting, please notify staff at 817.748.8963 or mlopez(�ci.southlake.tx.us Regular Agenda: 1. Agenda Item No. 1. Call To Order 2. Agenda Item No. 2. Public Forum This is the public's opportunity to address the Arts Council about non -agenda items. During this proceeding, the Arts Council will not discuss or act on any item presented. Southlake Arts Council respectfully asks anyone speaking during the Public Forum to limit remarks to three minutes or less. 3. Agenda Item No. 3. Consent A. ADDroval of the minutes from the June 25. 2024. Southlake Arts Council meeting - Please make any corrections to the minutes part of the motion for consideration. 4. Agenda Item No. 4. Consider A. Recommendation of ADDroval for the Communitv Services Aareement with APEX Arts League for FY 25- FY 27. — The purpose of this item is to recommend for approval the Community Services Agreement with APEX Arts League for FY 25 — FY 27. A memo for this item is included in your packet. B. Recommendation of Approval for the Community Services Agreement with Arts Council Northeast for FY 25 — FY 27. — The purpose of this item is to recommend for approval the Community Services Agreement with Arts Southlake Arts Council Meeting August 27, 2024 Council Northeast for FY 25 — FY 27. A memo for this item is included in your packet. C. Recommendation to aaarove the Droaosed Commercial Wall Mural for Tommy Bahamas located at 160 State Street C17 Southlake, TX. - The purpose of this item is to consider the Proposed Commercial Wall Mural for Tommy Bahamas for recommendation. A memo and supporting documents are included in your packet. 5. Agenda Item No. 5. Discussion A. DPS West Update - The purpose of this item is to provide an update on the DPS West art project. No packet document. B. Veterans Memorial Update- The purpose of this item is to provide an update on the Veterans Memorial project. No packet document. C. Discuss Celebrate Southlake- The purpose of this item is to discuss the upcoming Celebrate Southlake event. No packet document. D. Fall Exhibit Discussion- The purpose of this item is to discuss the upcoming Fall Exhibit. No packet document. E. Public Art Program Update- The purpose of this item is to discuss any additional updates for the Public Art Program. No packet document. F. APEX Updates - This item allows for an update on APEX programming. No packet document. 6. Agenda Item No. 6. Adjournment We appreciate your commitment and service to the City. Liaison Contact Information: Milenka Lopez Business Manager STAFF CONTACT INFORMATION: Telephone- (817) 748-8963 Facsimile- (817) 748-8027 285 Shady Oaks Drive, Southlake, Texas 76092 Milenka Lopez, Business Manager, mlopez ci.southlake.tx.us Vicky Schiber, Community Relations Manager, vschiber(aci.southlake.tx.us Taygan McBurney, Administrative Assistant, tmcburney(c)_ci.south lake.tx.us CITY OF SOUTHLAKE SOUTHLAKE ARTS COUNCIL Tuesday, August 27, 2024 LOCATION: The Marq Southlake Champions Club- Hall of Fame Classroom 2 285 Shady Oaks Blvd. Southlake, Texas 76092 TIME: 6:00 P.M. Regular Agenda: Call to Order Public Forum (This is the Public's opportunity to address Southlake Arts Council about non -agenda items. During this proceeding, Southlake Arts Council will not discuss, consider, or act on any items presented. Southlake Arts Council respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less.) Consent A. Approve the minutes from the June 25, 2024, Southlake Arts Council meeting 4. Consider A. Recommendation of Approval for the Community Services Agreement with APEX Arts League for FY 25-FY27 B. Recommendation of Approval for the Community Services Agreement with Arts Council Northeast for FY25-FY27 C. Recommendation to approve the proposed Commercial Wall Mural for Tommy Bahamas located at 160 State Street C17 Southlake, TX Discussion A. DPS West Update B. Veterans Memorial Update C. Discuss Celebrate Southlake D. Fall Exhibit Discussion E. Public Art Program Update F. APEX Updates 6. Adjournment A quorum of the City Council, Board, Commission. or Committee may or may not be present at this meeting. CERTIFICATE hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, S.Ruthlake, Texas, on Friday, August 23, 2024, by 6:00 P.M. pursuant to Chapter 551 of the Texas Government e. ,` SOUT/YC,'��i q Ci yVecret46 If you plan to attend thii at 817.748.8016 reasori c meeting and have accQmmodatiohs w, ability that requires special needs, please advise the City Secretary 48 hours in advance made to assist you. City ofSouthlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE SOUTHLAKE ARTS COUNCIL MEETING MINUTES: JUNE 25, 2024 LOCATION: The Marq Southlake Champions Club- Hall of Fame Classroom 2 285 Shady Oaks Blvd. Southlake, Texas 76092 TIME: 6:00 P.M. SOUTHLAKE ARTS COUNCIL PRESENT: Chair Tamara McMillan, Vice Chair Leslie Walker, Secretary Julie Doyle, and Southlake Arts Council members Tim Sabo, Terri Messing, Alison Viktorin, Susan Steinbrecher, and Milan Georgia (Alt 1) SOUTHLAKE ARTS COUNCIL ABSENT: NA STAFF PRESENT: Director David Miller, Assistant to the Director Milenka Lopez, Administrative Assistant Taygan McBurney CITY COUNCIL MEMBER PRESENT: Deputy Mayor Pro Tern Kathy Talley REGULAR SESSION 1. CALL TO ORDER Southlake Arts Council Chair Tamara McMillan called the meeting to order at 6:01 P.M. 2. PUBLIC FORUM Chair McMillan opened the Public Forum at 6:01 P.M. There being no one to speak, the Public Forum was closed at 6:01 P.M. 3. CONSENT AGENDA 3A. APPROVAL OF THE MINUTES FROM THE MAY 28, 2024, SOUTHLAKE ARTS COUNCIL MEETING Chair Tamara McMillan presented item 3A, approval of the minutes from the May 28, 2024, Southlake Arts Council meeting. APPROVED A motion was made to approve the minutes from the May 28, 2024, Southlake Arts Council meeting as presented. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the June 25, 2024 Southlake Arts Council Meeting Page 2 of 4 Motion: Doyle Second: Walker Ayes: Georgia, Walker, Doyle, Messing, Viktorin, Steinbrecher, McMillan Nays: None Abstain: None Vote: 7-0 Motion passed. 3B. CANCELLATION OF THE JULY 23, 2024, SOUTHLAKE ARTS COUNCIL MEETING Chair Tamara McMillan presented item 3B, the cancellation of the July 23, 2024, Southlake Arts Council meeting. APPROVED A motion was made to cancel the July 23, 2024, Southlake Arts Council Meeting. Motion: Walker Second: Steinbrecher Ayes: Sabo, Walker, Doyle, Messing, Viktorin, Steinbrecher, McMillan Nays: None Abstain: None Vote: 7-0 Motion passed. 5. CONSIDER 5A. RECOMMENDATION OF APPROVAL OF THE FY 25 PUBLIC ART BUDGET. Assistant to the Director Milenka Lopez presented the FY 2025 Public Art Budget and was available to answer questions. APPROVED A motion was made to recommend approval of the FY 2025 Public Art Budget. Motion: Messing Second: Doyle Ayes: Sabo, Walker, Doyle, Messing, Viktorin, Steinbrecher, McMillan Nays: None Abstain: None Vote: 7-0 Motion passed. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the June 25, 2024 Southlake Arts Council Meeting Page 3 of 4 5B. APPROVE THE PUBLIC ART DISPLAY PERMITS FOR THE FY 25 YEAR. Assistant to the Director Milenka Lopez presented the Public Art Display Permits for the FY 2025 and was available to answer questions. APPROVED A motion was made to approve the Public Arts Display Permits for the FY 2025 year. Motion: Walker Second: Viktorin Ayes: Sabo, Walker, Doyle, Messing, Viktorin, Steinbrecher, McMillan Nays: None Abstain: None Vote: 7-0 Motion passed. 6. DISCUSSION 6A. DPS WEST ART UPDATE Assistant to the Director Milenka Lopez presented an update on the DPS West Art project and was available to answer questions. Direction to Staff: NA. 6B. CITY OF SOUTHLAKE PUBLIC ART MURAL POLICY Assistant to the Director Milenka Lopez presented an update on the Public Art Mural Policy and was available to answer questions. Direction to Staff: NA. 6C. VETERANS MEMORIAL UPDATE Assistant to the Director Milenka Lopez presented an update on the Veterans Memorial project and was available to answer questions. Direction to Staff: NA. 6D. FALL EXHIBIT DISCUSSION Assistant to the Director Milenka Lopez presented an update about the upcoming Fall Exhibit. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the June 25, 2024 Southlake Arts Council Meeting Page 4 of 4 Direction to Staff: NA. 6E. PUBLIC ARTS UPDATE Assistant to the Director Milenka Lopez stated that there were no additional Public Arts Updates and was available to answer questions. Direction to Staff: NA. 6F. APEX UPDATES Arts Council Member and APEX Chair Terri Messing gave an update on the 2024- 2025 APEX events calendar. 7. ADJOURNMENT Southlake Arts Council Chair McMillan adjourned the meeting at 6:43 P.M. Attest: Tamara McMillan, Chair Community Services Department City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2024 Southlake Arts Council Attendance Report Place Name 1/23/24 2/27/24 3/26/24 4/23/24 5/28/24 6/25/24 7/23/24 8/27/24 9/24/24 10/22/24 11/26/24 12/24/24 Attendance Rate 'oat. Meeting Attendance Rate (includes substitutions) 88% 88% 100% 88% 100% 100% v in attendance Total Hrs Per Month 1.2 1 1 0:40 1:30 0:43 X Not in attendance, no substitute 1 Substitute in attendance • Vacant position Meeting Canceled 1 Meeting Canceled due to no quorum Chance in Representative CITY OF SOUTH LAKE MEMORANDUM August 23, 2024 TO: Southlake Arts Council FROM: Milenka Lopez, Business Manager SUBJECT: Recommendation of Approval for the Community Services Agreement with APEX Arts League for the term October 1, 2024 — September 30, 2027 Action Requested: Recommendation of Approval for the Community Services Agreement with APEX Arts League for the term October 1, 2024 — September 30, 2027. Background Information: The City works with non-profit community organizations such as APEX to provide important social, educational, and cultural programs and services to Southlake citizens and businesses. City Council approved a Community Services Agreement with APEX in September of 2021 for a three-year period, October 1, 2021 - September 30, 2024. In September 2022, staff budgeted an 8% payment increase for the remaining two years of the agreement to accommodate for the increased costs of providing cultural services for Southlake residents. This increased the annual payment of $6,000 to $6,480. In addition, $3,000 would continue to be budgeted annually in the Public Art Fund for cultural arts programming in support of APEX programs. The Southlake City Council approved the amended payment during the September 20, 2022, City Council meeting. APEX will schedule twelve (12) high quality professional programs or events featuring local talent at minimal or no cost to the public between October 1st and September 30t" annually, during the term of the agreement. Other community services to be provided by APEX include at least three (3) educational programs in the arts for all ages and at least three (3) programs or events with a community arts component including, but not limited to, the display of public art. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence Teamwork Item 4A-1 Southlake Arts Council Meeting Date — August 27, 2024 Page 2 of 4 In consideration for the services rendered by APEX Arts League on behalf of Southlake citizens, the city agrees to an annual payment of $6,480 to APEX Arts League which will be dispersed by November 1st of each year. The proposed agreement mirrors their previous agreement, with the exception of the following changes: • Provide at no cost to AAL, in accordance with current policies and guidelines, the use of City facilities at DPS Headquarters and Town Hall for meetings directly related to AAL business. Requests for use of City facilities shall follow current reservation procedures as outlined in the Facility Use Policy. • Provide at no cost to AAL, in accordance with current policies and guidelines, the use of The Marq Southlake for meetings directly related to official AAL business. Requests to use The Marq Southlake for official business shall follow the current reservation procedures by filling out The Marq Community Services Organization Meeting Reservation form. Reservations must be completed 20 days in advance for the official business meeting and must be scheduled during operating hours. All requests for use of The Marq for official AAL business are subject to availability. • Provide to AAL in accordance with current policies, guidelines, and reservation fee schedule, the use of City Facilities at The Marq Southlake for the Applicable reservation fee, for events directly related to AAL business. Requests for reservations at The Marq Southlake shall follow current reservation procedures and fee schedule as outlined in the City's Fee Schedule. • AAL may partner with the City to utilize The Marq, waving the reservation fee, under the following guidelines: • Up to four (4) programs or events may be hosted at The Marq Southlake. An event or a program is considered as a 1-day event, not to exceed 8 hours • Up to three (3) Cinema D'Arte events in partnership with the Southlake Public Library may be hosted at The City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence Teamwork Item 4A-2 Southlake Arts Council Meeting Date — August 27, 2024 Page 3 of 4 Financial Considerations Marq. An event or a program is considered as a 1-day event, not to exceed 8 hours • Programs or events may not be hosted on peak weekends, Friday evenings or as a full Saturday event • For preferred date, events should be booked six (6) months in advance • Events must be in partnership with the City of Southlake and must be open to the public • APEX may sell tickets -retaining all ticket proceeds --to directly offset the cost of the event or program but may not utilize the event or program as a fundraiser. • A post-event/program report detailing expenses, revenue, and attendance must be submitted to the APEX liaison within 30 business days of the event A copy of the Community Services Agreement, detailing the organization's scope of services and the City's obligations, and highlighting the proposed changes is attached. Funding for the Community Services Agreement is included in the proposed FY 2025 annual budget and will also be included in subsequent budget proposals for FY 2026 and FY 2027 as required by the term of the agreement. Strategic Link: This item is linked to the City's Strategy Map through the following strategic objectives: promote opportunities for partnerships and volunteer involvement and collaborate with select partners to implement service solutions. Citizen Input/ Board Review: APEX has reviewed the proposed agreement and has been notified of the board and City Council approval process. Southlake Arts Council consideration August 27, 2024 City Council consideration September 17, 2024 Legal Review: The Agreement was modeled after the standard Community Services Agreement utilized by the City and reviewed by the City Attorney. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence Teamwork Item 4A-3 Southlake Arts Council Meeting Date — August 27, 2024 Page 4 of 4 Alternatives: Alternatives may include the following: • Arts Council recommendation of the Community Services Agreement as presented • Arts Council recommendation of the Community Services Agreement with input as desired. • Arts Council decision not to recommend the Community Services Agreement Supporting Documents: • Proposed APEX Community Services Agreement with organization signature Staff Recommendation: Recommendation of Approval for the Community Services Agreement with APEX Arts League for the term October 1, 2024 — September 30, 2027. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence Teamwork Item 4A-4 AGREEMENT BETWEEN CITY OF SOUTHLAKE AND APEX ARTS LEAGUE STATE OF TEXAS § 0 COUNTY OF TARRANT § THIS AGREEMENT is entered into by and between the City of Southlake, Texas, a home rule municipal corporation located in Tarrant County and Denton County, Texas, acting by and through its duly authorized Mayor (hereinafter referred to as "City"), APEX Arts League, a non-profit corporation of Texas, acting by and through its duly authorized Chairman (hereinafter referred to as "AAL"), an organization exempt from taxation under Section 501 (c)(3) of the Internal Revenue Code. WHEREAS, the mission of AAL is to enhance appreciation and participation in music and dance, as well as literary, visual and theatrical arts in our region and to forward efforts of creating a regional arts center, a home for community arts, a stage for professional performances and an educational and civic center for all; and WHEREAS, City and AAL desire to enter into a Renewal Agreement whereby AAL will continue to provide for the creation of a regional focal point, enhance community awareness and appreciation, and promote education instruction for all ages for the arts, a meeting facility for civic and community groups, create a home for area arts groups, and provide a venue for all performing and visual arts in the region. NOW, THEREFORE, City and AAL, in consideration of the mutual undertakings hereunder set forth, do hereby covenant and agree as follows: SECTION 1 SCOPE OF SERVICES A. AAL shall provide the services as outlined in the attached Appendix, Section A. B. City shall provide services as outlined in the attached Appendix, Section A. APEX signed CSA Community Services Agreement with Apex Arts League Page 2 of 8 SECTION2 CITY AND AAL STAFF CONTACTS AAL and the City shall both provide staff liaisons as outlined in the attached Appendix, Section A. SECTION 3 GOVERNANCE AAL shall be solely governed by its board of directors, who shall meet in accordance with the bylaws and articles of incorporation. The time, date, place and agenda of these board meetings shall be the responsibility of the AAL boardof directors. SECTION 4 CONSIDERATION In recognition that the City elected to support the AAL and their promotion of the arts rather than provide such service, City agrees to- an annual payment to be paid to AAL in the amount of $6,480 to be dispersed annually on November 1 of each year. In addition, $3,000 will be budgeted annually in the Public Art Fund for cultural arts programming. Final payment and budget allocations are subject to City Council authorization. Payment by the City shall be applied by AAL as described in the attached Appendix, Section A. SECTION 5 REPORTING A. AAL shall generate and provide to, Milenka Lopez, Business Manager - Community Services of the City, annual reports regarding the performance measures outlined in the attached Appendix, Section B. B. The City shall have the right to review the books and records kept incident to the services provided by AAL to the City. SECTION 6 INSURANCE AND INDEMNIFICATION AAL AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS FOR PROPERTY DAMAGE OR LOSS AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER KIND OR CHARACTER, WHETHER REAL OR ASSERTED, (INCLUDING, WITHOUT LIMITATION, REASONABLE FEES AND EXPENSES OF ATTORNEYS, EXPERT WITNESSES AND OTHER Community Services Agreement with Apex Arts League Page 3 of 8 CONSULTANTS), ARISING OUT OF OR IN CONNECTION WITH, DIRECTLY OR INDIRECTLY, THE NEGLIGENT ACT OR OMISSION OF APEX, ITS OFFICERS, EMPLOYEES AND AGENTS, IN THE PERFORMANCE OF SERVICES UNDER THIS AGREEMENT. APEX SHALL NOT BE REQUIRED TO INDEMNIFY THE CITY, ITS OFFICERS, AGENTS, AND EMPLOYEES FOR ANY DAMAGES OR LIABILITY FOUND BY A COURT TO HAVE ARISEN FROM THE NEGLIGENT ACT OR OMISSION OF THE CITY, ITS OFFICERS, AGENTS OR EMPLOYEES, EXCEPT TO THE EXTENT OF ANY APPLICABLE INSURANCE COVERAGES. SECTION 7 INDEPENDENT CONTRACTOR In performing the services hereunder, AAL is acting as an independent contractor, and shall not be deemed an employee, agent or partner of the City. City shall have no power to direct or supervise its activities in carrying out its responsibilities under this Agreement. Neither party shall have the authority to make binding representations or agreements on behalf of the other. SECTION 8 TERM OF AGREEMENT AND REVIEW OF PERFORMANCE A. The term of this Agreement shall be for a period beginning October 1, 2024, and ending September 30, 2027 B. At the end of the term, the City will undertake an annual review of the performance based upon performance and quality measures outlined in the attached Appendix, Section B. C. Notwithstanding any provision herein to the contrary, either party may terminate this Agreement upon 30 days written notice to the other. Upon termination, or if AAL ceases to provide services under this Agreement, AAL shall return to the City any unexpended funds paid pursuant to this Agreement. SECTION 9 NO WAIVER OF GOVERNMENTAL IMMUNITY Notwithstanding any provision of this Agreement to the contrary, nothing contained in this Agreement shall be construed to limit or waive any governmental or sovereign immunity of the City, or any immunity applicable to its officers, agents, servants or employees. To the extent there may be a waiver of immunity under state law, the remedies available to enforce this Agreement are limited to mandamus, specific performance or injunctive relief. All other remedies, including suits for damages and recovery of attorney's fees are specifically waived by both parties. Community Services Agreement with Apex Arts League Page 4 of 8 SECTION 10 CITY OF SOUTHLAKE - STRATEGIC LINK The City has adopted a Strategic Management System to improve the organization's ability to define and execute its strategy. Effective strategic management systems provide the mechanism to link the mission, strategy, department goals, citizen perceptions, and service delivery efforts in a continuous feedback loop. AAL, its mission and the services outlined in the attached Appendix, link to the City's strategy through the following strategic objectives: • Collaborating with select partners to implement service solutions. • Enhancing the sense of community by proactively creating opportunities for community partnerships, volunteer involvement, and citizen engagement. SECTION 11 CITY OF SOUTHLAKE VALUES The City has adopted values that are the fundamental principles that guide how officials, staff, and employees of the City conduct themselves in pursuit of the mission and vision. All business conducted with the City shall adhere to the City's organizational values as described below: • Integrity: Being worthy of the public's trust in all things. We deal honestly and respectfully with each other and the public at all times. • Innovation: Valuing progressive thinking, creativity, flexibility, and adaptability in service delivery. • Accountability: Taking personal responsibility for our actions or inaction while putting the interests of the taxpayer first. • Commitment to Excellence: Behaving responsively in our delivery of service to the public. Our work is characterized by its quality and by the diligence with which it is carried out. We proactively seek to solve problems in advance. • Teamwork: Recognizing the importance of working together to meet our citizen's needs, communicating clearly, sharing resources and information freely. The values set forth in Section 11 are goals to which City officials, staff and employees are expected to adhere to in activities concerning this Agreement. While perceived failure to adhere to, comply with, or take action consistent with these values should be reported to an appropriate City official, staff member, or employee, such action or failure to act shall not be considered a breach of this Agreement. Community Services Agreement with Apex Arts League Page 6 of 8 Community Services Agreement with Apex Arts League Page 5 of 8 SECTON 12 MISCELLANEOUS This Agreement sets forth all the agreements between the parties and no modification shall be effective unless reduced to writing and signed by the part tobe changed therewith. This document may be executed in duplicate originals. IN WITNESS WHEREOF the City and AAL have executed this Agreement as of This day of , 2024. CITY OF SOUTHLAKE Shawn McCaskill Mayor, City of Southlake ATTEST - Amy Shelley, TRMC City Secretary APEX Arts League Terri Messing Chair, APEX Arts League Approved as to form and legality City Attorney Community Services Agreement with Apex Arts League Page 7 of 8 AGREEMENT BETWEEN CITY OF SOUTHLAKE AND APEX ARTS LEAGUE APPENDIX SECTION A SCOPE OF SERVICES A. In return for payment described in Section 4 of this Agreement, AAL shall provide the following services: 1. AAL staff contact person to serve as a liaison between AAL and the City: a . Name- Terri Messing b. Title: Chairman c. Phone: 817.307.2224 d. Email Address: terrimessingCcDwenzon.net 2. Enhance the arts in the community and will work toward establishing a home for the arts. 3. Schedule twelve (12) high -quality professional programs or events featuring local talent at minimal or no cost to the public between October 1 and September 30 annually, during the term of the agreement; 4. Provide and promote at least three (3) educational programs in the arts for all ages. 5. Provide and promote at least three (3) programs or events with a community arts component including, but not limited to, the display of public art. B. In addition to payment described in Section 4 of this Agreement, City shall: 1. Provide a staff contact person(s) to serve as a liaison between City and AAL. AAL shall apprise the City liaison of all AAL board meetings. AAL shall forward a copy of the agenda for each meeting, if requested by the City, prior to any scheduled meetings, and the City liaison or designee may participate with the AAL board at all scheduled meetings. a. Name: Milenka Lopez b. Title: Business Manager- Community Services c. Phone: 817.748.8963 d . Email Address- mlopez(a_ ci. southlake. tx. us Community Services Agreement with Apex Arts League Page 8 of 8 2. Provide a presence on www.CityofSouthlake.com and/or www.experiencesouthlaketexas.com which is limited to: a. One information page which includes the organization's name, mission, contact information, and link to the organization website; and 3. Consider posting information contained in press releases on www.MySouthlakeNews.com and/or www.CityofSouthlake.com and/or www.experiencesouthlaketexas.com . Any and all information in such press releases will be subject to review and possible revision prior to posting. 4. Provide access to the City's logo for use by AAL. Such use is subject to review and approval by the Community Relations Coordinator. 5. Provide at no cost to AAL, in accordance with current policies and guidelines, the use of City facilities at DPS Headquarters and Town Hall for meetings directly related to AAL business. Requests for use of City facilities shall follow current reservation procedures as outlined in the Facility Use Policy. 6. Provide at no cost to AAL, in accordance with current policies and guidelines, the use of The Marq Southlake for meetings directly related to official AAL business. Request to use The Marq Southlake for official business shall follow the current reservation procedures by filling out The Marq Community Services Organization Meeting Reservation form. Reservations must be completed 20 days in advance of the official business meeting and must be scheduled during operating hours. All requests for use of The Marq for official AAL business are subject to availability. 7. Provide to AAL in accordance with current policies, guidelines, and reservation fee schedule, the use of City Facilities at The Marq Southlake for the Applicable reservation fee, for events directly related to AAL business. Requests for reservations at The Marq Southlake shall follow current reservation procedures and fee schedule as outlined in the City's Fee Schedule. 8. AAL may partner with the City to utilize The Marq, waving the reservation fee, under the following guidelines: • Up to four (4) programs or events may be hosted at The Marq Southlake. An event or a program is considered as a 1-day event, not to exceed 8 hours • Up to three (3) Cinema D'Arte events in partnership with the Southlake Public Library may be hosted at The Marq. An event or a program is considered as a 1-day event, not to exceed 8 hours • Programs or events may not be hosted on peak weekends, Friday evenings or as a full Saturday event Community Services Agreement with Apex Arts League Page 9 of 8 • For preferred date, events should be booked six (6) months in advance • Events must be in partnership with the City of Southlake and must be open to the public • APEX may sell tickets -retaining all ticket proceeds --to directly offset the cost of the event or program but may not utilize the event or program as a fundraiser. • A post-event/program report detailing expenses, revenue, and attendance must be submitted to the APEX liaison within 30 business days of the event SECTION B PERFORMANCE AND QUALITY MEASURES In evaluating AAL performance pursuant to Section 8 of this Agreement, the City will determine whether AAL has met the following performance measures: A. The AAL organization will track attendance at programs/events they provide throughout the year and provide that information to city staff at the end of each fiscal year (September 30). B. AAL will provide an assessment of value, including a detailed budget sheet outlining how the City's funding is utilized in support of AAL, that demonstrates the value their program created in the community for the period of the contract at the end of each fiscal year (September 30). CITY OF SOUTHLAKE MEMORANDUM August 23, 2024 TO: Southlake Arts Council FROM: Milenka Lopez, Business Manager SUBJECT: Recommendation of Approval for the Community Services Agreement with Arts Council Northeast for the term October 1, 2024 — September 30, 2027 Action Requested: Recommendation of Approval for the Community Services Agreement with Arts Council Northeast for the term October 1, 2024 — September 30, 2028 Background Information: The City works with non-profit community organizations such as Arts Council Northeast to provide important social, educational, and cultural programs and services to Southlake citizens and businesses. City Council approved a Community Services Agreement with Arts Council Northeast in September of 2021, for a three-year period, October 1, 2021 - September 30, 2024. In September 2022, staff budgeted an 8% payment increase for the remaining two years of the agreement to accommodate for the increased costs of providing cultural services for Southlake residents. This increased the annual payment of $22,000 to $23,760. The Southlake City Council approved the amended payment during the September 20, 2022, City Council meeting. Arts Council Northeast will provide a minimum of six (6) and a maximum (10) events free to the public for the term of the agreement. The actual number of concerts will be dependent upon schedule requests and market pricing. In consideration for the services rendered by Arts Council Northeast on behalf of Southlake citizens, the City agrees to an annual payment of $23,760 to Arts Council Northeast which will be dispersed by November 1st of each year. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence Teamwork Item 4B-1 Southlake Arts Council Meeting Date — August 27, 2024 Page 2 of 4 The proposed agreement mirrors their previous agreement, with the exception of the following changes: • Provide at no cost to ARTS COUNCIL NORTHEAST in accordance with current policies and guidelines, the use of City facilities at DPS Headquarters and Town Hall for meetings directly related to ARTS COUNCIL NORTHEAST business. Requests for use of City facilities shall follow current reservation procedures as outlined in the Facility Use Policy. • Provide at no cost to ARTS COUNCIL NORTHEAST in accordance with current policies and guidelines, the use of The Marq Southlake for meetings directly related to official ARTS COUNCIL NORTHEAST business. Request to use The Marq Southlake for official business shall follow the current reservation procedures by filling out The Marq Community Services Organization Meeting Reservation form. Reservations must be completed 20 days in advance of the official business meeting and must be scheduled during operating hours. All requests for use of The Marq for official ARTS COUNCIL NORTHEAST business are subject to availability. • Provide to ARTS COUNCIL NORTHEAST in accordance with current policies, and guidelines, the use of City facilities at The Marq Southlake for the applicable reservation fee, for events directly related to ARTS COUNCIL City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence Teamwork Item 4B-2 Southlake Arts Council Meeting Date — August 27, 2024 Page 3 of 4 Financial Considerations: NORTHEAST business. Requests for reservations at The Marq Southlake shall follow current reservation procedures and fee schedule as outlined in the City's Fee Schedule. • Provide at no cost to ARTS COUNCIL NORTHEAST in accordance with current policies and guidelines, the use of the Aria Amphitheatre at The Marq Southlake for use during the Masterworks Concert Series subject to availability. A copy of the Community Services Agreement, detailing the organization's scope of services and the City's obligations, and highlighting the proposed changes is attached. Funding for the Community Services Agreement is included in the proposed FY 2025 annual budget and will also be included in subsequent budget proposals for FY 2026, and FY 2027 as required by the term of the agreement. Strategic Link: This item is linked to the City's Strategy Map through the following strategic objectives: promote opportunities for partnerships and volunteer involvement and collaborate with select partners to implement service solutions. Citizen Input/ Board Review: Arts Council Northeast has reviewed the proposed agreement and has been notified of the board and City Council approval process. Southlake Arts Council consideration August 27, 2024 City Council consideration September 17, 2024 Legal Review: The Agreement was modeled after the standard Community Services Agreement utilized by the City and reviewed by the City Attorney Alternatives: Alternatives may include the following: City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence Teamwork Item 4B-3 Southlake Arts Council Meeting Date — August 27, 2024 Page 4 of 4 Supporting Documents: • Arts Council recommendation of the Community Services Agreement as presented • Arts Council recommendation of the Community Services Agreement with input as desired. • Arts Council decision not to recommend the Community Services Agreement • Proposed Arts Council Northeast Community Services Agreement with organization signature Staff Recommendation: Recommendation of Approval for the Community Services Agreement with Arts Council Northeast for the term October 1, 2024 — September 30, 2027. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence Teamwork Item 4B-4 AGREEMENT BETWEEN CITY OF SOUTHLAKE AND ARTS COUNCIL NORTHEAST STATE OF TEXAS § V COUNTY OF TARRANT § THIS AGREEMENT is entered into by and between the City of Southlake, Texas, a home rule municipal corporation located in Tarrant County and Denton County, Texas, acting by and through its duly authorized Mayor (hereinafter referred to as "City"), and the Arts Council Northeast, a non-profit corporation of Texas, acting by and through its duly authorized Executive Director (hereinafter referred to as "ARTS COUNCIL NORTHEAST'), an organization exempt from taxation under Section 501(c)(3) of the Internal Revenue Code. WHEREAS, the mission of ARTS COUNCIL NORTHEAST is to encourage, support, and facilitate artistic cultural opportunities within the communities of North Tarrant County; and WHEREAS, City and ARTS COUNCIL NORTHEAST desire to enter into a Renewal Agreement whereby ARTS COUNCIL NORTHEAST will continue to provide assistance for art -related projects and programs, youth summer art programs, art classes, citizen access to the arts, community cultural events, and educational programs while also offering free concerts and concert scheduling; NOW, THEREFORE, City and ARTS COUNCIL NORTHEAST, in consideration of the mutual undertakings hereunder set forth, do hereby covenant and agree as follows: SECTION 1 SCOPE OF SERVICES A. ARTS COUNCIL NORTHEAST shall provide the services as outlined in the attached Appendix, Section A. B. City shall provide services as outlined in the attached Appendix, Section A. SECTION 2 CITY AND ARTS COUNCIL NORTHEAST STAFF CONTACTS ARTS COUNCIL NORTHEAST and the City shall both provide staff liaisons as outlined in the attached Appendix, Section A. Arts Council Northeast Signed CSA Community Services Agreement with Arts Council Northeast Page 2 of 8 SECTION 3 GOVERNANCE ARTS COUNCIL NORTHEAST shall be solely governed by its board of directors, who shall meet in accordance with the bylaws and articles of incorporation. The time, date, place and agenda of these board meetings shall be the responsibility of the ARTS COUNCIL NORTHEAST board of directors. SECTION 4 CONSIDERATION In recognition that the City elected to support the ARTS COUNCIL NORTHEAST and their art initiatives rather than provide such service, City agrees to an annual payment to be paid to ARTS COUNCIL NORTHEAST in the amount of $23,760 to be dispersed annually on November 1 of each year. Final payment amount is subject to City Council budget authorization. Payment by the City shall be applied by ARTS COUNCIL NORTHEAST as described in the attached Appendix, Section A. SECTION 5 REPORTING A. ARTS COUNCIL NORTHEAST shall generate and provide to Milenka Lopez, Business Manager- Community Services of the City, annual reports regarding the performance measures outlined in the attached Appendix, Section B. B. The City shall have the right to review the books and records kept incident to the services provided by ARTS COUNCIL NORTHEAST to the City. SECTION 6 INSURANCE AND INDEMNIFICATION ARTS COUNCIL NORTHEAST AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS FOR PROPERTY DAMAGE OR LOSS AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER KIND OR CHARACTER, WHETHER REAL OR ASSERTED, (INCLUDING, WITHOUT LIMITATION, REASONABLE FEES AND EXPENSES OF ATTORNEYS, EXPERT WITNESSES AND OTHER CONSULTANTS), ARISING OUT OF OR IN CONNECTION WITH, DIRECTLY OR INDIRECTLY, THE NEGLIGENT ACT OR OMISSION OF ARTS COUNCIL NORTHEAST, ITS OFFICERS, EMPLOYEES AND AGENTS, IN THE PERFORMANCE OF SERVICES UNDER THIS AGREEMENT. ARTS COUNCIL NORTHEAST SHALL NOT BE REQUIRED TO INDEMNIFY THE CITY, ITS OFFICERS, AGENTS, AND Community Services Agreement with Arts Council Northeast Page 3 of 8 EMPLOYEES FOR ANY DAMAGES OR LIABILITY FOUND BY A COURT TO HAVE ARISEN FROM THE NEGLIGENT ACT OR OMISSION OF THE CITY, ITS OFFICERS, AGENTS OR EMPLOYEES, EXCEPT TO THE EXTENT OF ANY APPLICABLE INSURANCE COVERAGES. SECTION 7 INDEPENDENT CONTRACTOR In performing the services hereunder, ARTS COUNCIL NORTHEAST is acting as an independent contractor, and shall not be deemed an employee, agent or partner of the City. City shall have no power to direct or supervise its activities in carrying out its responsibilities under this Agreement. Neither party shall have the authority to make binding representations or agreements on behalf of the other. SECTION 8 TERM OF AGREEMENT AND REVIEW OF PERFORMANCE A. The term of this Agreement shall be for a period beginning October 1, 2024, and ending September 30, 2027. B. At the end of the term, the City will undertake an annual review of the performance based upon performance and quality measures outlined in the attached Appendix, Section B. C. Notwithstanding any provision herein to the contrary, either party may terminate this Agreement upon 30 days written notice to the other. Upon termination, or if ARTS COUNCIL NORTHEAST ceases to provide services under this Agreement, ARTS COUNCIL NORTHEAST shall return to the City any unexpended funds paid pursuant to this Agreement. SECTION 9 NO WAIVER OF GOVERNMENTAL IMMUNITY Notwithstanding any provision of this Agreement to the contrary, nothing contained in this Agreement shall be construed to limit or waive any governmental or sovereign immunity of the City, or any immunity applicable to its officers, agents, servants or employees. To the extent there may be a waiver of immunity under state law, the remedies available to enforce this Agreement are limited to mandamus, specific performance or injunctive relief. All other remedies, including suits for damages and recovery of attorney's fees are specifically waived by both parties. Community Services Agreement with Arts Council Northeast Page 4 of 8 SECTION 10 CITY OF SOUTHLAKE- STRATEGIC LINK The City has adopted a Strategic Management System to improve the organization's ability to define and execute its strategy. Effective strategic management systems provide the mechanism to link the mission, strategy, department goals, citizen perceptions, and service delivery efforts in a continuous feedback loop. Arts Council Northeast, its mission and the services outlined in the attached Appendix, link to the City's strategy through the following strategic objectives: • Collaborating with select partners to implement service solutions. • Enhancing the sense of community by proactively creating opportunities for community partnerships, volunteer involvement, and citizen engagement. SECTION 11 CITY OF SOUTHLAKE VALUES The City has adopted values that are the fundamental principles that guide how officials, staff, and employees of the City conduct themselves in pursuit of the mission and vision. All business conducted with the City shall adhere to the City's organizational values as described below: • Integrity: Being worthy of the public's trust in all things. We deal honestly and respectfully with each other and the public at all times. • Innovation: Valuing progressive thinking, creativity, flexibility and adaptability in service delivery. • Accountability: Taking personal responsibility for our actions or inaction while putting the interests of the taxpayer first. • Commitment to Excellence: Behaving responsively in our delivery of service to the public. Our work is characterized by its quality and by the diligence with which it is carried out. We proactively seek to solve problems in advance. • Teamwork: Recognizing the importance of working together to meet our citizen's needs, communicating clearly, sharing resources and information freely. The values set forth in Section 11 are goals to which City officials, staff and employees are expected to adhere to in activities concerning this Agreement. While perceived failure to adhere to, comply with, or take action consistent with these values should be reported to an appropriate City official, staff member, or employee, such action or failure to act shall not be considered a breach of this Agreement. Community Services Agreement with Arts Council Northeast Page 5 of 8 SECTION 12 MISCELLANEOUS This Agreement sets forth all the agreements between the parties and no modification shall be effective unless reduced to writing and signed by the part to be changed therewith. This document may be executed in duplicate originals. IN WITNESS WHEREOF the City and ARTS COUNCIL NORTHEAST have executed this Agreement as of this clay of 2024. CITY OF SOUTHLAKE Shawn McCaskill Mayor, City of Southlake ATTEST: Amy Shelley, TRMC City Secretary ARTS CO CIL NORTHEAST Nansii Downer President Arts Council Northeast Approved as to form and legality: City Attorney Community Services Agreement with Arts Council Northeast Page 6 of 8 AGREEMENT BETWEEN CITY OF SOUTHLAKE AND ARTS COUNCIL NORTHEAST /_\,;Jl =1`►Ia]K1 SECTION A SCOPE OF SERVICES A. In return for payment described in Section 4 of this Agreement, ARTS COUNCIL NORTHEAST shall provide the following services: 1. ARTS COUNCIL NORTHEAST staff contact person to serve as a liaison between the ARTS COUNCIL NORTHEAST and the City: a. Name: Nansii Downer b. Title: President c. Phone: 817-412-8435 d. Email Address: council@theartsnet.org 2. Perform minimum of six (6) and a maximum of ten (10) events free to the public between October 1 and September 30 annually for the term of the agreement. Actual number of concerts will be dependent upon schedule requests and market pricing. Proposed events include, but are not limited to, the annual Southlake Masterworks Music Series in Town Square. Community Services staff will work with ARTS COUNCIL NORTHEAST to develop proposed performances and the Southlake Arts Council will review the proposed lineup each year. 3. Scheduling of concerts and make-up concerts, if necessary, will be by agreement of the City's Community Services Director and ARTS COUNCIL NORTHEAST. 4. Provide citizens access and opportunity to participate in the arts, support community cultural events, and provide educational programs to both children and adults in the community at no charge B. In addition to payment described in Section 4 of this Agreement, City shall: 1. Provide a staff contact person(s) to serve as a liaison between City and ARTS COUNCIL NORTHEAST. ARTS COUNCIL NORTHEAST shall appraise the City liaison of all ARTS COUNCIL NORTHEAST board meetings. ARTS COUNCIL NORTHEAST shall forward a copy of the agenda for each meeting, if requested by the City, prior to any scheduled meetings, and the City liaison or designee may participate with the ARTS COUNCIL NORTHEAST board at all scheduled meetings. a. Name: Milenka Lopez b. Title: Business Manager- Community Services c. Phone: 817.748.8963 Community Services Agreement with Arts Council Northeast Page 7 of 8 d. Email Address: mlopez(aD-ci.southlake.tx.us 2. Provide a presence on www.CitvofSouthlake.com and/or www.visitsouthlaketexas.com which is limited to: a. One information page which includes the organization's name, mission, contact information, and link to the organization's website; and 3. Consider posting information contained in press releases on www.MySouthlakeNews.com and/or www.CityofSouthlake.com and/or www.visitsouthlaketexas.com. Any and all information in such press releases will be subject to review and possible revision prior to posting. 4. Provide access to the City's logo for use by ARTS COUNCIL NORTHEAST. Such use is subject to review and approval by the City's Director of Communications. 5. Provide at no cost to ARTS COUNCIL NORTHEAST in accordance with current policies and guidelines, the use of City facilities at DPS Headquarters and Town Hall for meetings directly related to ARTS COUNCIL NORTHEAST business. Requests for use of City facilities shall follow current reservation procedures as outlined in the Facility Use Policy. 6. Provide at no cost to ARTS COUNCIL NORTHEAST in accordance with current policies and guidelines, the use of The Marq Southlake for meetings directly related to official ARTS COUNCIL NORTHEAST business. Request to use The Marq Southlake for official business shall follow the current reservation procedures by filling out The Marq Community Services Organization Meeting Reservation form. Reservations must be completed 20 days in advance of the official business meeting and must be scheduled during operating hours. All requests for use of The Marq for official ARTS COUNCIL NORTHEAST business are subject to availability. 7. Provide to ARTS COUNCIL NORTHEAST in accordance with current policies, and guidelines, the use of City facilities at The Marq Southlake for the applicable reservation fee, for events directly related to ARTS COUNCIL NORTHEAST business. Requests for reservations at The Marq Southlake shall follow current reservation procedures and fee schedule as outlined in the City's Fee Schedule. 8. Provide at no cost to ARTS COUNCIL NORTHEAST in accordance with current policies and guidelines, the use of the Aria Amphitheatre at The Marq Southlake for use during the Masterworks Concert Series subject to availability. Community Services Agreement with Arts Council Northeast Page 8 of 8 SECTION B PERFORMANCE AND QUALITY MEASURES In evaluating ARTS COUNCIL NORTHEAST performance pursuant to Section 8 of this Agreement, the City will determine whether ARTS COUNCIL NORTHEAST has met the following performance measures: A. The ARTS COUNCIL NORTHEAST organization will track attendance at concerts they provide throughout the year and provide that information to city staff at the end of each fiscal year (September 30). B. ARTS COUNCIL NORTHEAST will provide an assessment of value, including a detailed budget sheet, outlining how the City's funding is utilized in support of ARTS COUNCIL NORTHEAST, which demonstrates the value their program created in the community for the period of the contract at the end of each fiscal year (September 30). CITY OF SOUTHLAKE MEMORANDUM August 23, 2024 TO: Southlake Arts Council FROM: Milenka Lopez, Business Manager SUBJECT: Recommendation to approve the proposed Commercial Wall Mural for Tommy Bahamas located at 160 State Street C17 Southlake, TX Action Requested: Recommendation to approve the proposed Commercial Wall Mural for Tommy Bahamas located at 160 State Street C17 Southlake, TX Background Information: Tommy Bahama is seeking consideration of a visual art wall mural under the Southlake Town Square Master Sign Plan regulations to allow a painted mural sign for the Tommy Bahama store located at 160 State Street C17 Southlake, TX. The proposed mural would be unique to this space, with a total area of 1,670 s.f., and applied/ painted to the West Fagade. In addition, a continuation of the South Fagade custom wall mural would be applied/ painted to the West Fagade with a total of 786 s.f. The mural would be custom painted with the coordinating fagade applied directly to the existing Exterior Insulation and Finish System (EFIS) with colors that coordinate with the existing brick fagade and colors in line with the Tommy Bahama store experience. Page 29 of the Town Square Master Sign Plan states that Wall Murals must be limited to 1 s.f. of artwork per 1 linear foot of elevation, not to exceed 150 s.f.;100% of display area permitted. Current signage allowance and requirements would only allow for approximately 139 Square Feet of mural based on the length(s) of the facades of the Tommy Bahama property. Given the scale of the fagade, as well as the property being in a high -traffic area, Tommy Bahama is asking to increase the scale of the mural to be proportionate and scaled to match the overall size of the facades. Tommy Bahama believes the scale and design enhance the overall City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 4C-1 Southlake Arts Council Meeting Date — August 27, 2024 Page 2 of 3 fapade and create a memorable and picture -worthy experience for the building and surrounding areas. Because of this, the two facades where the mural is proposed will require a variance from the Town Square Master Sign Plan. The specific signage and potential variances are as follows: Location / Fagade & Dimensions Allowable Signage by Southlake Town Square MSP Variance Requested South . Wall Mural Permitted • Wall Mural Fagade / with Approval from . Total Area 88'-9" the City 1,670 Sq Ft overall . Limited to 1 Sq Ft per . Custom length 1 Linear Ft of Graphic Elevation Not to Painted Exceed 150 Sq Ft Onto • Max Allowed Under Existing Current EFIS Requirements = 88.75 Sq Ft West . Wall Mural Permitted • Wall Mural Fagade / with Approval From . Total Area 50'- 8 '/2" City 786 Sq Ft overall . Limited To 1 Sq Ft . Custom length Per 1 Linear Ft of Graphic Elevation Not To Painted onto Exceed 150 Sq Ft Existing • Max Allowed Under EFIS Existing Requirements = 50.75 Sq Ft Kite Realty Group has reviewed the mural application and approved the proposed murals. Approval of Commercial Wall Murals requires Sign Board and City Council Approval. Due to the artistic nature of this mural, City Staff is asking for Arts Council recommendation before taking this item to the Sign Board. Financial Considerations: N/A City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 4C-2 Southlake Arts Council Meeting Date — August 27, 2024 Page 3 of 3 Strategic Link: Recommendation on the proposed mural for Tommy Bahamas is linked to the City Council Focus Area of Infrastructure and Development. Recommendation on the proposed mural also addresses the corporate objective to invest to provide and maintain high -quality public assets. Citizen Input/ Board Review: Southlake Arts Council recommendation August 27, 2024 Southlake Sign Board consideration September 19, 2024 City Council consideration October 01, 2024 Legal Review: Not applicable. Alternatives: Alternatives include: Supporting Documents: • Recommendation for approval as presented • Recommendation for approval with input as desired • Decision not to recommend approval • Tommy Bahama Signage Application(s) and Variance(s) Narrative • KITE Mural Approval Letter • Tommy Bahama Mural Package Presentation • Tommy Bahama Sign Variance • Town Square Master Sign Plan Staff Recommendation: Recommendation to approve the proposed Commercial Wall Mural for Tommy Bahamas located at 160 State Street C17 Southlake, TX City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 4C-3 08 August, 2024 City of Southlake Southlake, TX RE: Tommy Bahama Master Signage Application(s) and Variance(s) To whom it may concern, We are submitting the following request for a signage variance for the Tommy Bahama retail space to be located at 160 State Street C17 in Southlake Town Square. The overall mural package is as follows for the Tommy Bahama Space: 1. A custom wall mural applied/painted to the South Facade that is unique to this space. 2. A continuation of the South Facade custom wall mural applied/painted to the West Facade that is unique to this space. 3. Privacy film to cover window on South Fagade directly adjacent to Cashwrap at interior of space. Items #1 & #2 above will need a variance from Sign Ordinance No 704-3, Standards Table, Wall Mural 'Limited to 1 s.f. of artwork per 1 linear foot of elevation not to exceed 150 s.f.; 100010 of display area permitted' Item #3 will need a variance from Sign Ordinance No 704-3, Section 15 Standards Table, Window Signage '28 s.f. or 20% of window area, whichever is less. Please refer to Section 7, Table 5 regarding electronic media' For Reference the following Existing Signage has been installed on the fagade of the building and is within the current design standards: 1. Three (3) Internally Illuminated signs at each of our facades (East, South and West - one (1) per elevation) using the Tommy Bahama Logo. 2. One (1) Internally Illuminated Blade Sign with integrated Gobo projection at sidewalk per Southlake Town Square requirements installed at Southeast corner of facade. Current signage allowance and requirements would only allow approximately 139 Square Feet of mural based on the length(s) of the facades we are installing on. Given the scale of the facade as well as being a high traffic area (access to/from parking lot and main common area), we are asking to increase the scale of the mural to be proportionate and scaled to match the overall size of the facade(s). The scale and design we believe enhances the overall fagade and creates a memorable and picture worthy experience for the building and surrounding area. Mural would be custom painted with coordinating fagade applied directly to the existing EFIS with colors that coordinate with the existing brick fagade as well as colors in line with the Tommy Bahama store experience. We are also asking to install privacy film at the window directly behind our cashwrap covering the window 100% to allow for privacy while still allowing natural light into the space and maintaining the existing window from the exterior. 400 FAIRVIEW AVENUE NORTH SUITE 488 1 SEATTLE, WA 98109 1 T 206.622.8688 TOMMYBAHAMA.COM Signage Narrative The specific signage and potential variances are as follows: Location / Fagade & Allowable Signage by Southlake Variance Requested Dimensions Town Square MSP South Fagade / ■ Wall Mural Permitted with • Wall Mural 88'-9" overall length Approval from City • Total Area 1,670 Sq Ft ■ Limited to 1 Sq Ft per 1 • Custom Graphic Painted Linear Ft of Elevation Not to Onto Existing EFIS Exceed 150 Sq Ft • ■ Max Allowed Under Current Re uirements = 88.75 Sq Ft South Fagade 0 Window Coverage: 20% or • Privacy Film at Window Window at 28 Sq. Ft of Window, • Total Coverage Cashwrap Whichever is Less 0 56 Sq Ft Total 56 Sq Ft ■ Max Allowed Under Current Re uirements = 11.2 Sq Ft West Fagade / ■ Wall Mural Permitted with • Wall Mural 50'- 8 1/2" overall Approval From City • Total Area 786 Sq Ft length ■ Limited To 1 Sq Ft Per 1 • Custom Graphic Painted Linear Ft of Elevation Not To onto Existing EFIS Exceed 150 Sq Ft ■ Max Allowed Under Existing Requirements = 50.75 Sq Ft Please refer to the attached package(s) outlining in further detail the overall signage and variances requested for our space. Thank you in advance for taking the time to review and consideration. Please feel free to reach out with any questions or comments. Thank you Sincerely, �N� Cheryl Usnick, Project Manager - Store Design M bl : 206.391.7989 Cheryl.Usnick@tommybahama.com Attachments: Sign Variance Application Narrative (this document) Site Plan (included in the Scaled Plans Document) Scaled Plans/Elevations/Renderings Package 400 FAIRVIEW AVENUE NORTH SUITE 488 1 SEATTLE, WA 98109 1 T 206.622.8688 TOMMYBAHAMA.COM i K/TE REALTY GROUP 08/09/2024 To: Cheryl Usnick 400 Fairview Avenue North Suite 488 Seattle, WA 98109 Via: e-mail cheryl.usnick@tommybahama.com Re: Tommy Bahamas Southlake Town Square Landlord Review — Construction Drawings Cheryl, 30 S. Meridian Street, Suite 1100 Indianapolis, IN 46204 317-577-5600 FAX 317-577-5605 kiterealtycom I have completed the review of the Mural Artwork Package prepared by Graphite Design Group, LLC., dated 07/20/24 for Tommy Bahama located at Southlake Town Square in Southlake, TX. They are Approved As Noted with comments, subject to Kite Realty Group, LLC and KRG Grand Avenue 11, LLC General Design Guidelines. This review is for general criteria conformance and design intent only. You are responsible for complying with all applicable codes. Please inform your contractors and vendors of pertinent lease requirements procedures. Contractors are required to have a pre -construction meeting with me prior to construction start. Contractors are required to follow the Construction Rules and Regulations and submit a Certificate of Insurance adding as additional insurers: KRG Grand Avenue II, LLC and Kite Realty Group, LLC, 30 South Meridian St., Indianapolis, IN 46204. Sincerely, Pablo Salazar Sr. Construction Project Manager cc: Property Manager file KRG 30 South Meridian Street, Suite lioo — Indianapolis IN 46204 NYSE Kite Approval Letter ABBREVIATIONS PROJECT DATA Mural Package Presentation PROJECT TEAM ACC ACCESSIBLE FOIO ACP ACOUSTICAL CEILING PANEL FP ACST ACOUSTICAL AD AREA DRAIN FVIC ADDM ADDENDUM ADJ ADJUSTABLE AFC ABOVE FINISH CEILING FIR AFF ABOVE FINISHED FLOOR FRMG AHU AIR HANDLING UNIT FRPF ALT ALTERNATE ALUM ALUMINUM FRT AMP AMPERAGE ANOD ANODIZED FS APPROX APPROXIMATE FT ARCH ARCHITECT, FTG ARCHITECTURAL FLIT AUTO AUTOMATIC FVC AV AUDIO VISUAL AWG AMERICAN WIRE GAUGE FWC AWP ACOUSTICAL WALL PANEL(S) FWP BCT BABY CHANGING TABLE GA BD BOARD GALV BLDG BUILDING GB BLKG BLOCKING GC BM BEAM BO BOTTOM OF GEN BOH BACK OF HOUSE GFRC BOT BOTTOM BRG BEARING BRZ BRONZE GFRG BSMT BASEMENT BUR BUILT UP ROOFING GFRP CAB CABINET GL CB CATCH BASIN GYP CEM CEMENT, CEMENTITIOUS GYP BD CER CERAMIC CG CORNER GUARD H CI CAST IRON HB CJ CONTROL JOINT HC CIP CAST -IN -PLACE HD CL CENTERLINE HDBD CLG CEILING HDW CLO CLOSET HDWD CLR CLEAR HM CMU CONCRETE MASONRY UNIT HO CO CLEAN OUT, CASED HORIZ OPENING HPL COL COLUMN LAMINATE COMM COMMUNICATION HR CONC CONCRETE HT CONN CONNECTION, CONNECT HVAC CONSTR CONSTRUCTION CONT CONTINUOUS, CONTINUE HWRE CORR CORRIDOR HW CPT CARPET CSWK CASEWORK ID CTR CENTER IN CU CUBIC INCL INFO D DEEP, DEPTH INSUL DBL DOUBLE DEMO DEMOLISH, DEMOLITION INT DEPT DEPARTMENT IWD DET DETAIL DF DRINKING FOUNTAIN JAN DIA DIAMETER JT DIAG DIAGONAL, DIAGRAM DIM DIMENSION KIT DIV DIVIDE, DIVISION DN DOWN L DR DOOR, DRESSING ROOM LL DS DOWNSPOUT LAM DWG DRAWING LAU DWR DRAWER LAV LT E EAST LTG EIFS EXTERIOR INSULATION AND FINISH SYSTEM MAS EJ EXPANSION JOINT MATL EL ELEVATION MAX ELEC ELECTRIC, ELECTRICAL MCG ELEV ELEVATOR MECH ENCL ENCLOSE,ENCLOSURE VIED ENGR ENGINEER MEMB EP ELECTRICAL PANEL MEZZ EQ EQUAL MGT EQUIP EQUIPMENT MFR EXIST EXISTING MH EXH EXHAUST MH EXP EXPANSION, EXPOSED MIN EXTR EXTERIOR MISC MIR FA FIRE ALARM MO FCIC FURNISHED BY MS CONTRACTOR/ INSTALLED MTD BY CONTRACTOR MTL FCIO FURNISHED BY MVBL CONTRACTOR/ INSTALLED BY OWNER N FD FLOOR DRAIN NIC FDC FIRE DEPARTMENT NO CONNECTION NOM FDTN FOUNDATION NTS FE FIRE EXTINGUISHER FEC FIRE EXTINGUISHER OC CABINET OCC FH FIRE HYDRANT FHC FIRE HOSE CABINET FIG FIGURE OH FIN FINISH, FINISHED OD FLEX FLEXIBLE OLF FLR FLOOR, FLOORING FLUOR FLUORESCENT OPNG FO FACE OF, FINISHED OPP OPENING ORD FOH FRONT OF HOUSE FOIC FURNISHED BY OWNER/ OTS INSTALLED BY CONTRACTOR FURNISHED BY OWNER/ PNTD INSTALLED BY OWNER PBD FIRE PROTECTION, PRCST FIREPROOF PD FURNISHED BY PERP VENDOR/ INSTALLED BY PLAM CONTRACTOR PLAS FRAME, FIRE RATED PLYWD FRAMING PNL FIREPROOF, PL FIREPROOFING PR FIRE RETARDANT PRKG TREATED PROP FLOOR SINK PT FOOT, FEET PTN FOOTING FUTURE QUAL FIRE HOSE VALVE QTY CABINET FABRIC WALL R COVERING RCP FABRIC WALL PANEL(S) RD RECP GAUGE REF GALVANIZED REFG GRAB BAR REINF GENERAL REQD CONTRACTOR REV GENERAL, GENERATOR RFG GLASS -FIBER RM REINFORCED RO CONCRETE RT GLASS -FIBER RTU REINFORCED GYPSUM GLASS -FIBER S REINFORCED PLASTIC SAM GLASS SC GYPSUM SCHED GYPSUM BOARD SCW SD HIGH SD HOSE BIBB SECT HOLLOW CORE SGL HAND DRYER SHT HARDBOARD SHTHG HARDWARE SIM HARDWOOD SPEC HOLLOW METAL SPKLR HOLD OPEN SPKR HORIZONTAL SQ HIGH PRESSURE SS SEWER HOUR SST HEIGHT STC HEATING, VENTILATING STD AND AIR-CONDITIONING STL HARDWARE STOR HOT WATER STRUCT SUSP INSIDE DIAMETER INCH T INCLUDE, INCLUDING T&G INFORMATION TEL INSULATE, INSULATING, TEMP INSULATION TER INTERIOR THK INDIRECT WASTE DRAIN TMPD TO JANITOR TSTAT JOINT TV TYP KITCHEN UGND LONG UNFIN LANDLORD LINO LAMINATE, LAMINATED UR LAUNDRY LAVATORY VCT LIGHT VERT LIGHTING VEST VIF MASONRY VNR MATERIAL VR MAXIMUM VWC METAL CORNER GUARD MECHANICAL W MEDIUM W/ MEMBRANE W/o MEZZANINE WC MANAGEMENT MANUFACTURER WD MANHOLE WH MOP/BROOM HOLDER WP MINIMUM, MINUTE MISCELLANEOUS MIRROR MASONRY OPENING WR MOP SINK WR MOUNTED METAL WT MOVABLE WWF NORTH XFMR NOT IN CONTRACT NUMBER NOMINAL NOT TO SCALE ON CENTER OCCUPANT, OCCUPANTS, OCCUPANCY OVERHEAD OUTSIDE DIAMETER OCCUPANTLOAD FACTOR OPENING OPPOSITE OVERFLOW ROOF DRAIN OPEN TO STRUCTURE ABOVE PAINTED PARTICLEBOARD PRECAST PLANTER DRAIN PERPENDICULAR PLASTIC LAMINATE PLASTER PLYWOOD PANEL PROPERTY LINE PAIR SUITE NUMBER: 1B LEASE AREA: 4,425 SF OCCUPANCY GROUP: M CONSTRUCTION TYPE: II-B SEISMIC DESIGN CATEGORY: A SPRINKLERED: YES FIRE ALARM SYSTEM: YES REFERENCE PERMIT # COMR24-0025 SCOPE OF WORK PARKING PROPERTY PAINT, POINT PARTITION EXTERIOR FACADE WORK FOR AN EXISTING RETAIL SPACE LOCATED AT SOUTHLAKE TOWN SQUARE. SCOPE OF WORK INCLUDES WINDOW FILM, NEW EXTERIOR QUALITY FINISHES AND AN ART MURAL. QUANTITY TENANT WILL BE REQUESTING A SIGNAGE VARIANCE FOR THE FOLLOWING: RADIUS, RISER -NEW EXTERIOR WALL ART MURALS THAT WILL BE INSTALLED ON THE WEST AND REFLECTED CEILING PLAN SOUTH ELEVATIONS OF THIS EXISTING BUILDING. ROOF DRAIN, ROAD -NEW WINDOW FILM TO BE APPLIED TO WINDOW LOCATED ON THE SOUTH ALLEY RECEPTACLE ELEVATION. REFER TO, REFERENCE REFRIGERATOR REINFORCED, REINFORCING REQUIRED REVISED, REVISION ROOFING ROOM ROUGH OPENING RIGHT ROOF TOP UNIT SOUTH SELF ADHERING MEMBRANE SOLID CORE SCHEDULE SOLID CORE WOOD STORM DRAIN SOAP DISPENSER SECTION APPLICABLE CODES JURISDICTION: CITY OF SOUTHLAKE SINGLE SHEET BUILDING CODE: 2021 INTERNATIONAL BUILDING CODE W/ AMENDMENTS SHEATHING ELECTRICAL CODE: 2023 NATIONAL ELECTRICAL CODE W/ ORD# 1280 SIMILAR MECHANICAL CODE: 2021 INTERNATIONAL MECHANICAL CODE W/ ORD# 1249 SPECIFICATION PLUMBING CODE: 2021 INTERNATIONAL PLUMBING CODE W/ ORD# 1250 SPRINKLER FIRE CODE: 2021 INTERNATIONAL FIRE CODE W/ ORD# 1248 SPEAKER ENERGY CODE: 2021 INTERNATIONAL ENERGY CONSERVATION CODE W/ ORD# SQUARE 1247 SERVICE SINK, SANITARY ACCESSIBILITY CODE: 2012 TEXAS ACCESSIBILITY STANDARDS EXISTING BUILDING CODE: 2021 IEBC W/ ORD# 1253 STAINLESS STEEL ZONING CODE: CITY OF SOUTHLAKE ZONING ORDINANCE SOUND TRANSMISSION CLASS LOCAL AMENDMENTS: SOUTHLAKE ORDINANCE STANDARD STEEL STORAGE SYMBOLS STRUCTURAL SUSPENDED TREAD PROJECT TONGUE AND GROOVE NORTH NORTH ARROW TELEPHONE TRUE TEMPERATURE, TEMPORARY NORTH TERRAZZO THICK, THICKNESS TEMPERED TOP OF _ ELEVATION BUILDING LEVEL THERMOSTAT TELEVISION o0 TYPICAL UNDERGROUND 00 GRIDLINE UNFINISHED UNLESS NOTED OTHERWISE URINAL VINYL COMPOSITE TILE VERTICAL X A XXX BUILDING ELEVATION VESTIBULE VERIFY IN FIELD VENEER VAPOR RETARDER X VINYL WALLCOVERING WEST, WIDE X A-XXX X INTERIOR ELEVATION WITH WITHOUT WATER CLOSET, X WALLCOVERING WOOD SIM WALL HYDRANT WEATHERPROOF, X BUILDING SECTION WATERPROOF, A-XXX WATERPROOFING, WORK POINT WATER RESISTANT SIM WASTE RECEPTACLE W/FLIP X DETAIL SECTION TOP LID A-XXX WEIGHT WELDED WIRE FABRIC SIM x TRANSFORMER DETAIL CALLOUT r � PROPERTY CORNER OR DIM POINT ROOM NAME ROOM NAME/ 101 ROOM NUMBER a. FIXTURE INDICATOR, SEE desi n SCHEDULES ON A-141 id Ama GRAPHICS INDICATOR, SEE SCHEDULES ON A-132 0 MATERIALS INDICATOR, SEE SCHEDULES ON A-132 NEW CONSTRUCTION EXISTING EXISTING TO BE REMOVED LEASE LINE LANDLORD: KITE REALTY 285 GRAND AVENUE, SUITE 210 SOUTHLAKE, TX 76092 CONTACT:PABLO SALAZAR PHONE: (682)-332-7784 EMAIL: PSALAZAR@KITEREALTY.COM TENANT: TOMMY BAHAMA 400 FAIRVIEW AVENUE NORTH SEATTLE, WA 98109 PHONE: 206-905-5674 PRIMARY CONTACT: DESIGNER: CONTACT: CHERYL USNICK PHONE: 206-905-5877 EMAIL: CHERYL.USNICK@TOMMYBAHAMA.COM CONSTRUCTION MANAGER: CONTACT: JON NIVSON PHONE: 206-484-2747 EMAIL: Jon.Nivson@tommybahama.com GENERAL NOTES ARCHITECT: GRAPHITE DESIGN GROUP, LLC 1809 7TH AVE, ST 700 SEATTLE, WA 98101 CONTACT: MATT MAREK PHONE: 206-519-5132 EMAIL: MATT.MAREK@GRAPHITEDESIGNGROUP.COM SIGNAGE VENDOR: HUMBLE SIGN CO 20702 TOWNSEND BLVD. EAST HUMBLE, TX 77338 CONTACT: CARA COOK PHONE: 281-812-2100 EMAIL: cara@humblesignco.com 1. THE CONTRACT DOCUMENTS, WHICH INCLUDE THE AGREEMENT, GENERAL CONDITIONS, DRAWINGS AND SPECIFICATIONS, ARE COMPLEMENTARY, AND WHAT IS REQUIRED BY ONE SHALL BE AS BINDING AS IF REQUIRED BY ALL. COORDINATE ALL PORTIONS OF THE WORK AS DESCRIBED IN THE CONTRACT DOCUMENTS. NOTIFY OWNER OF DISCREPANCIES PRIOR TO START OF CONSTRUCTION. 2. THROUGHOUT THIS SET OF DRAWINGS, THE TERM "OWNER" REFERS TO THE "TENANT". THE TERM "LANDLORD" REFERS TO THE "PROPERTY OWNER". 3. VERIFY FIELD CONDITIONS PRIOR TO COMMENCEMENT OF EACH PORTION OF WORK. NOTIFY OWNER OF DISCREPANCIES PRIOR TO COMMENCEMENT OF WORK. 4. SECURE AND PAY FOR BUILDING PERMIT, TRADE PERMITS, FEES, LICENSES, AND INSPECTIONS REQUIRED BY AUTHORITIES HAVING JURISDICTION NECESSARY FOR PROPER EXECUTION AND COMPLETION OF THE WORK. THE GENERAL CONTRACTOR IS RESPONSIBLE FOR SECURING THE NECESSARY BUILDING PERMITS TO COMPLETE THE CONTRACTED WORK. THE GENERAL CONTRACTOR SHALL DETERMINE IF THE WORK REQUIRES ANY DEFERRED SUBMITTALS WITH THE JURISDICTION. 5. DO NOT SCALE DRAWINGS. 6. OBTAIN A COPY OF THE TENANT CRITERIA MANUAL FROM THE TENANT AND COMPLY WITH APPLICABLE REQUIREMENTS. NOTIFY OWNER OF DISCREPANCIES PRIOR TO START OF CONSTRUCTION. 7. WORK TO CONFORM WITH LATEST EDITION OF LOCAL, STATE AND FEDERAL CODES, AS WELL AS APPLICABLE RULES AND REGULATIONS. 8. UPON COMPLETION OF PROJECT, OBTAIN FINAL INSPECTIONS AS REQUIRED BY LOCAL JURISDICTIONS AND FURNISH OWNER WITH EVIDENCE OF SUCH INSPECTIONS AND CERTIFICATES OF OCCUPANCY. 9. NO WORK TO COMMENCE UNTIL PLANS HAVE BEEN APPROVED BY LANDLORD AND PERMITS HAVE BEEN ISSUED BY ALL AUTHORITIES HAVING JURISDICTION. 10. DIMENSIONS ARE TO THE STRUCTURAL GRID OR TO FINISH SURFACES, UNO. 11. MAINTAIN CLEANLINESS OF WORK AREA AND COMMON SPACES DURING CONSTRUCTION. 12. PROVIDE FIRE EXTINGUISHERS PER SPECIFICATIONS. EXACT QUANTITY AND LOCATION TO BE COORDINATED WITH THE FIRE MARSHAL AND OWNER ON SITE PRIOR TO INSTALLATION. PROVIDE LOCATION MARKERS AS REQUIRED BY FIRE MARSHAL. 13. REFER TO SPECIFICATIONS BOOK FOR INDIVIDUAL SHOP DRAWING/PRODUCT INFORMATION SUBMITTAL DISTRIBUTION REQUIREMENTS. 14. MURAL INSTALLER TO COORDINATE AN ON -SITE MEETING WITH LANDLORD PRIOR TO INSTALL FOR FINAL APPROVAL. i TOMMY BAHAMA - SOUTHLAKE take wngcl Jr 61 1 ? a, 0 '}asts ct Fea �i �, 2 Southk9ke Ownby Ave Town `• square g Southlakp I1l31n 81 sumr a 1 Park uann k I .._tAhlakr- Nf:d I C tx a ke r Rd I r3 n odso a I o^' Dr Westmont Ct 1;52 STORE LOCATION 11�anK�� C20 C18 6.522 SF Suite 172 e%mr'su�ak2nta C,7 4,398 SF Suite 160 VICINITY MAP m Iff torte BLVD. (FM 1709) TENANT LOCATION SITE MAP W W 07 W F_ DRAWING INDEX SHEET NO. SHEET NAME PERMIT ARCHITECTURE A-001 GENERAL INFORMATION • A-002 EXISTING EXTERIOR CONDITIONS • A-003 EXTERIOR ELEVATIONS • 4 A-004 PROPOSED SOUTH ELEVATION • 9 A A-005 PROPOSED WEST ELEVATION • 4 Z A-006 PROPOSED EXTERIOR PERSPECTIVES • A-007 EXTERIOR ELEVATIONS - SCOPE OF WORK • V 7 n " LANDLORD - KITE REALTY APPROVES ART MURAL ON BUILDING CONTINGENT UPON APPROVAL OF: 1. CITY OF SOUTHLAKE - ART COUNCIL. i 1if41 2. CITY OF SOUTHLAKE COUNCIL. TENANT IS TO SUBMIT PACKAGE AS VARIANCE FOR APPROVAL PROCESS. MAIN STREET LOCATION OF FACADE WORK KEY PLAN- SOUTHLAKE TOWN SQUARE ARCHITECT OF GRAPHITE Graphite Design Group, LLC 1809 7th Ave #700 Seattle, WA 98101 206.224.3335 graphitedesigngroup.com Landlord Review KITE REALITY STAMP K/TE REALTY GROUP Tommv Bahama Southlake Town Square C17 SPACE APPROVED AS NOTED ❑ MORE INFORMATION NEEDED ❑ NOT APPROVED RESUBMIT 08/05/2024 SEAL TOMMY BAHAMA - SOUTHLAKE TOWN SQUARE 160 STATE STREET C17 SOUTHLAKE, TX 76092 CITY STAMP ISSUED/REVISED my -Ago EXTERIOR SIGNAGE 07/20/2024 PERMIT SET GENERAL INFORMATION A-001 8/9/2024 3:18:38 PM Prototype Version: 1.1 Copyright @ 2024 Graphite Design Group, LLC rP on ' ! 1;� SITE PLAN, AERIAL SOUTHWEST CORNER VIEW ALLEYWAY VIEW SOUTHEAST CORNER VIEW PARTIAL SOUTH FACADE RCHITECT OF GRAPHITE Graphite Design Group, LLC 1809 7th Ave #700 Seattle, WA 98101 206.224.3335 graphitedesigngroup.com Landlord Review KITE REALITY STAMP 14 K/TE REALTY GROUP Tommy Bahama TENANT Southlake Town Square C17 SPACE APPROVED AS NOTED ❑ MORE INFORMATION NEEDED ❑ NOT APPROVED RESUBMIT Construction 08/05/2024 DATE SEAL TOMMY BAHAMA - SOUTHLAKE TOWN SQUARE 160 STATE STREET C17 SOUTHLAKE, TX 76092 CITY STAMP ISSUED/REVISED DATE EXTERIOR SIGNAGE 07/20/2024 PERMIT SET EXISTING EXTERIOR CONDITIONS A-002 8/9/2024 3:18:47 PM Prototype Version: 1.1 Copyright © 2024 Graphite Design Group, LLC 0 Z_ Q EXISTING EXTE NEW ELEVATION MURAL - REFERENCE ELEVATIONS A-004 AND A-005 LANDLORD - KITE REALTY APPROVES ART MURAL ON BUILDING CONTINGENT UPON APPROVAL OF: 1. CITY OF SOUTHLAKE - ART COUNCIL. 2. CITY OF SOUTHLAKE COUNCIL. TENANT IS TO SUBMIT PACKAGE AS VARIANCE FOR APPROVAL PROCESS. LEASE LINE PROPOSED WEST ELEVATION SCALE: 1/8" = V-0" W �B 1 A 003 Q H EXISTING EXTERIOR SIGNAGE. EXISTING LOBO BLADE SIGN AND SUPPORT. BLADE SIGN AND GOBO TO BE ON CORNER OF THE BUILDING PER ILL APPROVED SIGNAGE PACKAGE SIGNAGE. __V 1(7A-003 ALLEYWAY 1�v L'J=1 L"1'1 L1 L1 L'JIL'1 LJL'1 L 11 LJL --- PROPOSED SOUTH ELEVATION SCALE: 1/8" = V-0" Architectural Committee requires more transparent/lighter frosted window film, if not, window film will be required to be a transparent window. Tenant to submit proposed window film specification for ILL approval mm9, Aah,ansa 0 PROPOSED EAST ELEVATION SIDEWALK "" `v SCALE: 1/8" = V-0" ARCHITECT OF GRAPHITE Graphite Design Group, LLC 1809 7th Ave #700 Seattle, WA 98101 206.224.3335 graphitedesigngroup.com KITE REALITY STAMP 14 K/TE REALTY GROUP Tommy Bahama Southlake Town Sauare C17 APPROVED AS NOTED ❑ MORE INFORMATION NEEDED ❑ NOT APPROVED RESUBMIT SATE TOMMY BAHAMA - SOUTHLAKE TOWN SQUARE 160 STATE STREET C17 SOUTHLAKE, TX 76092 CITY STAMP ISSUED/REVISED DATE EXTERIOR SIGNAGE 07/20/2024 PERMIT SET EXTERIOR ELEVATIONS A-003 8/9/2024 3:18:55 PM Prototype Version: 1.1 Copyright © 2024 Graphite Design Group, LLC LOCATION / FACADE ALLOWABLE SIGNAGE BY VARIANCE & DIMENSIONS SOUTHLAKE TOWN SQUARE MSP REQUESTED SOUTH FACADE WALL MURAL PERMITTED W/ WALL MURAL 88' - 9" OVERALL APPROVAL FROM CITY LENGTH TOTAL AREA 1670 SQ FT LIMITED TO 1 SQ FT PER 1 LINEAR FT OF ELEVATION NOT TO EXCEED CUSTOM GRAPHIC 150 SQ FT. ON EXISTING EFIS MAX ALLOWED UNDER CURRENT REQUIREMENTS = 88.75 SQ FT. SOUTH FACADE WINDOW COVERAGE: 20% OF 28 PRIVACY FILM AT WINDOW WINDOW AT SQ. FT OF WINDOW, WHICHEVER CASHWRAP IS LESS. TOTAL COVERAGE 56 SQ FT. MAX ALLOWED UNDER CURRENT 56 SQ FT. TOTAL. REQUIREMENTS = 11.2 SQ FT. al PAINT AT WINDOW TRIM & COPING PAINT AT EIFS EXTERIOR MURAL PATTERN CUSTOM BENJAMIN MOORE 728 BERMUDA BENJAMIN MOORE 2140-50 GRAY BY TOMMY BAHAMA TURQUOISE HORSE PROPOSED EXTERIOR FINISHES EXISTING EXTERIOR SIGNAGE PROVIDED BY HUMBLE SIGN CO. SEE HUMBLE SIGN CO. SIGNAGE PACKAGE FOR INFORMATION. s EXISTING SIGNAGE SOUTH SCALE: 3/4" = V-0" c d EXISTING SOUTH EXTERIOR RR'-0" wuiUUw ruin, n nUi, wniUUw 111111 ww Ua ieyuueU w ue a uansPaiern window. Tenant to submit proposed window film specification for ILL approval 0 TO PARAPET OIL 36'-2" EXISTING EXTERIOR SIGNAGE BLADE SIGN AND GOBO. T.O. STOREFRONT 10' -11" FINISH FLOOR 0'-0" TO PARAPET 36' - 2" T.O. STOREFRONT FINISH FLOOR J i ARCHITECT OF GRAPHITE Graphite Design Group, LLC 1809 7th Ave #700 Seattle, WA 98101 206.224.3335 graphitedesigngroup.com KITE REALITY STAMP 14 K/TE REALTY GROUP Tommy Bahama TENANT Southlake Town Square C17 SPACE dAPPROVED AS NOTED ❑ MORE INFORMATION NEEDED ❑ NOT APPROVED RESUBMIT sPATE TOMMY BAHAMA - SOUTHLAKE TOWN SQUARE 160 STATE STREET C17 SOUTHLAKE, TX 76092 CITY STAMP ISSUED/REVISED DATE EXTERIOR SIGNAGE 07/20/2024 PERMIT SET PROPOSED SOUTH ELEVATION A-004 8/9/2024 3:19:01 PM Prototype Version: 1.1 Copyright © 2024 Graphite Design Group, LLC LOCATION / FACADE ALLOWABLE SIGNAGE BY VARIANCE & DIMENSIONS SOUTHLAKE TOWN SQUARE MSP REQUESTED WEST FACADE WALL MURAL PERMITTED W/ WALL MURAL 50' - 8 1/2" OVERALL APPROVAL FROM CITY LENGTH TOTAL AREA 786 SQ FT LIMITED TO 1 SQ FT PER 1 LINEAR FT OF ELEVATION NOT TO EXCEED CUSTOM GRAPHIC 150 SQ FT. ON EXISTING EFIS MAX ALLOWED UNDER CURRENT REQUIREMENTS = 50.75 SQ FT. PAINT AT WINDOW TRIM & COPING PAINT AT EIFS EXTERIOR MURAL PATTERN CUSTOM BENJAMIN MOORE 728 BERMUDA BENJAMIN MOORE 2140-50 GRAY BY TOMMY BAHAMA TURQUOISE HORSE PROPOSED EXTERIOR FINISHES EXISTING EXTERIOR SIGNAGE PROVIDED BY HUMBLE SIGN CO. SEE HUMBLE SIGN CO. SIGNAGE PACKAGE FOR INFORMATION. EXISTING SIGNAGE WEST SCALE: 3/4" = V-0" N zo co LEASE LINE P MIA 'jill 7k f `1 EXISTING WEST ELEVATION k LEASE LINE 50' - 8 1 /2" 1 I I I I I �� II ` /� I —--- — PROPOSED WEST ELEVATION &I I11 Ed, i PROPOSED WALL MURAL DESIGN= 786 SF CUSTOM MURAL ON EXISTING EFIS ALLOWABLE PER SOUTHLAKE SQUARE MSP: LIMIT TO 1 SQ FT PER 1 LINEAR FT OF ELEVATION. NOT TO EXCEED 150 SQ FT MAX ALLOWED UNDER CURRENT REQUIREMENTS = 50.75 SF TO PARAPET 36'-2" EXISTING EXTERIOR SINNAGE. T.0 REAR STOREFRONT 8'-0" FINISH FLOOR gk 0'-0" EXISTING TRIMS TO BE PAINTED TO PARAPET EXISTING WINDOW TRIMS TO BE PAINTED EXISTING EIFS TO BE PAINTED TOP EXTENT OF WALL MURAL AT LOW ROOF T.0 REAR STOREFRONT 8'-2" FINISH FLOOR 0'-0" ARCHITECT OF GRAPHITE Graphite Design Group, LLC 1809 7th Ave #700 Seattle, WA 98101 206.224.3335 graphitedesigngroup.com Landlord Revs �"�v� KITE REALITY STAMP K/?'E REALTY GROUP Tommy Bahama TENANT Southlake Town Square C17 SPACE APPROVED AS NOTED ❑ MORE INFORMATION NEEDED ❑ NOT APPROVED RESUBMIT Co—nstruction nQ/nw)n )A SEWE TOMMY BAHAMA - SOUTHLAKE TOWN SQUARE 160 STATE STREET C17 SOUTHLAKE, TX 76092 CITY STAMP ISSUED/REVISED DATE EXTERIOR SIGNAGE 07/20/2024 PERMIT SET PROPOSED WEST ELEVATION A-005 8/9/2024 3:19:16 PM Prototype Version: 1.1 Copyright © 2024 Graphite Design Group, LLC PERSPECTIVE AT SOUTHEAST CORNER ALLEY VIEW PERSPECTIVE AT SOUTHWEST CORNER ALLEY VIEW ARCHITECT OF GRAPHITE Graphite Design Group, LLC 1809 7th Ave #700 Seattle, WA 98101 206.224.3335 graphitedesigngroup.com Landlord Review� KITE REALITY STAMP 14 K/TE REALTY GROUP Tommy Bahama TENANT Southlake Town Square C17 SPACE APPROVED AS NOTED ❑ MORE INFORMATION NEEDED ❑ NOT APPROVED RESUBMIT 5:�2l Co�nstruction 08/0-9/2024 SEAPATE TOMMY BAHAMA - SOUTHLAKE TOWN SQUARE 160 STATE STREET C17 SOUTHLAKE, TX 76092 CITY STAMP ISSUED/REVISED DATE EXTERIOR SIGNAGE 07/20/2024 PERMIT SET PROPOSED EXTERIOR PERSPECTIVES A-006 8/9/2024 3:19:22 PM Prototype Version: 1.1 Copyright © 2024 Graphite Design Group, LLC EXTERIOR FINISH SCHEDULE CODE MANUFACTURER BENJAMIN MOORE PAINT DESCRIPTION 728 BERMUDA TURQUOISE SIZE LOCATED AT WINDOW TRIM, COMMENTS PAINT - ON WINDOW TRIM BASE, HEAD - NOT TO BE APPLIED TO LOCATION EXTERIOR WINDOW TRIM, EXTERIOR WALL TRIM, EXTERIOR COPING. P-5 WALL TRIM, AND PARAPET GLAZING COPING --- --- P-6 BENJAMIN MOORE PAINT 2140-50 GRAY HORSE SIZED TO WALLS PAINT AT WINDOW TRIM & COPING PAINT AT EIFS EXTERIOR MURAL PATTERN CUSTOM BENJAMIN MOORE 728 BERMUDA BENJAMIN MOORE 2140-50 GRAY BY TOMMY BAHAMA TURQUOISE HORSE PROPOSED EXTERIOR FINISHES TOP EXTENT OF WALL MURAL TOP EXTENT OF WALL MURAL AT LOW ROOF SOUTH ELEVATION SCALE: 3/16" = 1'-0" TOP EXTENT OF `;' WALL MURAL AT E, LOW ROOF co rn KEYNOTE LEGEND - RCP PLAN 1. PREPARE EIFS FOR NEW PAINT. REFERENCE FINISH SCHEDULE. 2. PREPARE AIR GRILLES FOR NEW PAINT. REFERENCE FINISH SCHEDULE. 3. DIAGONALLY HATCHED LINES SHOW EXTENT OF EXTERIOR CUSTOM TOMMY BAHAMA MURAL. 4. CUSTOM TOMMY BAHAMA MURAL TO BE CONTINUOUS AROUND SOUTHWEST CORNER TO ENSURE CONTINUITY. 5. PREPARE EXISTING PARAPET COPING FOR NEW PAINT. REFERENCE FINISH SCHEDULE. 6. PREPARE EXISTING WINDOW TRIM FOR NEW PAINT REFERENCE FINISH SCHEDULE. 7. PREPARE EXISTING WALL TRIM FOR NEW PAINT. REFERENCE FINISH SCHEDULE. Zk 50' - 8 1 /2" ILEASE LINE TO PARAPET �\ 36' - 2" ,el n c Y i 1 7 vv.ry � WT: P-5 6 0 0 0 0 0 0 0 0 0 0 0 0 0 W�P-56 WEST ELEVATION SCALE: 3/16" = V-0" 2 RR'-0" 2 WINDOW Architectural Committee requires more transparent/lighter frosted window film, if not, window film will be required to be a transparent window. Tenant to submit proposed window film specification for LL approval 0 // 0 0 CUSTOM EXTERIOR 30 WALL MURAL EXISTING EXTERIOR SIGNAGE. TO REAR STOREFRONT 8'-2" FINISH FLOOR TO PARAPET gk 36' - 2" EXISTING EXTERIOR SIGNAGE, BLADE SIGN AND LOBO. '.0. STOREFRONT 10' -11" FINISH FLOOR J' 0'-0" i ARCHITECT OF GRAPHITE Graphite Design Group, LLC 1809 7th Ave #700 Seattle, WA 98101 206.224.3335 graphitedesigngroup.com Landlord Review KITE REALITY STAMP 14 K/TE REALTY GROUP Tommy Bahama TENANT Southlake Town Square C17 SPACE APPROVED AS NOTED ❑ MORE INFORMATION NEEDED ❑ NOT APPROVED RESUBMIT Construction 08/05/2024 DATE SEAL TOMMY BAHAMA - SOUTHLAKE TOWN SQUARE 160 STATE STREET C17 SOUTHLAKE, TX 76092 CITY STAMP ISSUED/REVISED DATE EXTERIOR SIGNAGE 07/20/2024 PERMIT SET EXTERIOR ELEVATIONS - SCOPE OF WORK A-007 8/9/2024 3:19:30 PM Prototype Version: 1.1 Copyright © 2024 Graphite Design Group, LLC SOUTH LAKE PLANNING & DEVELOPMENT SERVICES SIGN VARIANCE APPLICATION Demonstration Please demonstrate that the following conditions are applicable to the requested sign variance: That a literal enforcement of the sign regulation will create an unnecessary hardship or practical difficulty on the applicant. Current requirements would only allow approximately 139 Square Feet of mural. Given the scale of the facade as well as being a driven area we are asking to increase the scale of the mural to be proportionate and scaled to match the overall size of the facade(s) we are installing the mural onto. Under the current guidelines, the size would not be visible on the facade and would not create a memorable moment nor would enhance the pedestrian experience from the parking areas nor the common areas immediately adjacent to the space. 2. That the situation causing the unnecessary hardship or practical difficulty is unique to the affected property and is not self imposed. Addition of artwork at facade(s) is intended to create a custom brand expression in accordance with other tenants within the center as well as enhancing the overall appearance of the facade(s) and create visual interest in line with other tenants within the Center. The artwork creates interest and a picture worthy moment within the center as well as from the parking areas to the rear of the space. 3. That the variance will not injure and will be wholly compatible with the use and permitted development of adjacent properties. Mural Artwork is unique to tenant and customized to location to enhance facade(s) of building as well as enhance the walk from the parking areas to the common/shopping center areas. Signage will be installed to meet code and approved variances. 4. That the variance will be in harmony with the spirit and purpose of the sign ordinance. The proposed mural creates visual interest, enhances the pedestrian experience both from the common areas and as you walk from parking to common areas, is unique to Tommy Bahama and specific to this location. Revised January 2023 1400 Main Street, Suite 310, Southlake, TX 76092 Phone: (817) 748-8215 Fax: (817) 748-8077 Sign Variance-1 SOUTHLAKE PLANNING & DEVELOPMENT SERVICES SIGN VARIANCE APPLICATION Applicant Owner (attach additional sheets if necessary) Company TOMMY BAHAMA __ Company KITE REALTY Contact Cheryl Usnick Contact BRYAN BOELKE Address 400 FAIRVIEW AVENUE NORTH SEATTLE, WA 98109 Address 30 S MERIDIAN ST, SUITE 1100 INDIANAPOLIS, IN 46204 Telephone 206-391-7989 Telephone 317)-713-7709 Fax Fax Email" cheryl.usnick@tommybahama.com Email*" BBOELKE@KITEREALTY.COM The following information pertains to the location for which the variance is being requested: NAME OF BUSINESS OR OPERATION: Tommy Bahama STREET ADDRESS: 160 STATE STREET C 17 Southlake, TX LEGAL DESCRIPTION: Lot I Block I R Subdivision Southlake Town Square Addition I hereby certify that this application is complete as per the requirements of Sign Ordinance No. 704, as amended, as summarized below. I further understand that it is necessary to have a representative at the Sign Board and City Council meetings who is authorized to discuss this request. Applicant's signature: Cheryl Usnick-TB oa'ea'202407171527350700-TB Date: 17 July 2024 Printed name: Cheryl Usnick ------------------------------------------------------ The following checklist is a summary of requirements for sign variance requests as required by the City of Southlake. The applicant should further refer to the Sign Ordinance No. 704, as amended, and other ordinances, maps, and codes available online or at the Planning Department that may pertain to this sign variance request. Please submit the complete proposed sign package electronically to the following email plan ningsubmittalaci.southlake.tx.us Graphics should be in .jpeg or .pdf format. I Completed sign variance application and demonstration of conditions 0 Narrative VSite plan showing the location of the sign variance request and any other signs that conform to or are exempt from the sign ordinance. The site plan shall also indicate the building, landscaped areas, parking & approaches and adjoining street or public right of way. 0 Scaled and dimensioned elevations of the signs for which the variance is requested. For attached signs, the elevations shall show the building in a full panoramic view with a rendition of the sign for which the variance is requested, and any other signs that conform to or are exempt from the sign ordinance. Existing signs will require a before and after rendition. Revised January 2023 1400 Main Street, Suite 310, Southlake, TX 76092 Phone: (817) 748-8215 Fax: (817) 748-8077 Sign Variance-2 SOUTH LAKF OWN SCtUARE T Proposed Master Sign Plan Exclusively for Southlake Town Square Adopted by City Council -June 16, 2020 Town Square Master Sign Plan RPAI Inspiration • Aging shopping centers face increasing competition and challenges. • Shopping precincts and district areas play an important role in communities as a means creating a sense of place and gathering. • Amendment recommendations, as warranted, are to allow for creativity and flexibility in order to facilitate an opportunity to reposition and continue the development of Southlake Town Square. The proposed amendments herein are intended to perform as a stand-alone, comprehensive sign ordinance tailored specifically for Southlake Town Square Non-residential (refer to Exhibit A shown on page 8). Where no ordinance is given, the City of Southlake Sign Ordinance No 704-J shall govern. SECTION 1. TITLE This ordinance shall be known as the Southlake Town Square Master Sign Plan. SECTION 2. PURPOSE & INTENT The purpose of the Master Sign Plan is to modernize regulations to create flexibility in the provision of signage, storefront appearance and lighting to address the rapidly evolving unique retail demands associated with a pedestrian -oriented, mixed -use urban environment while protecting the distinctive architectural character of Southlake Town Square through the encouragement of excellent architectural design that is responsible and responsive to the individual context of the development and to ensure that future development will promote flexibility and creativity in conformity with respect to type, intensity, design and appearance. SECTION 3. DEFINITIONS The following definitions shall apply to signage unique to Southlake Town Square. For terms not defined under this section, Section 4, Definitions of the City of Southlake Sign Ordinance No. 704- J shall apply. Images shown are for reference only and are not meant to imply an acceptable design vocabulary. Arcade Sign Sign supported or suspended within a colonnade or underneath an awning, canopy, breezeway, marquee, overhang or other structural element of a building that forms a covered passageway for pedestrians. Awning An awning shall include any structure, typically made from a canvas or metal material, attached to a building and intended to provide shelter over a walkway, building entrance or window, and usually supported by gravity and a metal frame. Illuminated awnings, whether located at the first floor or upper story or a building are prohibited. Awnings illuminated from remote location(s) are permitted; back -illuminated awnings are 2 prohibited. Business Monument A permanent on -site sign that is used to identify a business, profession, organization, institution, service, activity or other non-residential use conducted, sold or offered on the site where such sign is located. Freestanding sign includes, but is not limited to, ground -based signs affixed to monument style foundations or other necessary structures such as screens or walls. Canopy A roof structure constructed of rigid materials, including but not limited to, metal, wood concrete, plastic or glass, which is attached to building, or which is freestanding and supported by columns, poles or braces extended to the ground. Vertical surface area is limited. Changing Imagery The process to electronically project two or three-dimensional objects, graphics or video onto spatially mapped surfaces of landscape settings and structures such as buildings or other built environments. Visually dynamic, the display, whether static or animated, is presented with audio to create an audio-visual narrative. Applies to tenants leasing 10,000 s.f. or more. Colonnade Building A building with an attached colonnade structure projecting from the storefront and covering the sidewalk. Holiday Decoration Displays erected on a seasonal basis in observance of religious, national or state holidays, which are not intended to be permanent and contain no advertising material. Large Media Display Large scale digital screens such as LED, LCD and project screens where video or multimedia content is displayed in indoor or outdoor public spaces for informational, entertainment, artistic or advertising purposes. (This type sign may only be approved as part of a Sign Master Plan Amendment and associated Site Plan for specific locations and quantities). Legal Non -Conforming Signs Any sign that does not meet the requirements of this chapter but, was approved as part of a previously approved version of the Ordinance. Non -Residential Building or Structure A non-residential building or structure is one in which all the floors are designated for office, retail, institutional, or any other commercial use that is not a residential use. Projection The distance by which a sign extends over public property or beyond the building line. Sign, Awning A sign consisting of one line of letters painted, placed or installed upon the valence of any awning and an identification emblem, insignia, initial or other similar feature painted, embordered, place or installed elsewhere on an awning; provided, that any sign emblem, insignia, initial or other similar feature shall comply with all other appropriate provisions of this title. Sign, Advertising Column '= A freestanding, often cylindrical pedestrian scaled structure in the public area L=-' streetscape used for providing information or displaying advertisements, often -- incorporating static or an interactive display screen or screens. (This type sign may only be approved as part of a Sign Master Plan Amendment and associated�� Site Plan for specific locations and quantities). Sign, Blade (Pedestrian) An attached sign oriented perpendicular to the face of the building which projects no more than forty-eight (48") beyond the surface of the building to which it is affixed or supported. 0 Sign, Building Identification Any sign stating the use and name given to the use of a building, structure of area, when such use is permitted in the zone in which the sign is located. Sign, Canopy Where metal (i.e. steel, aluminum, etc.) canopies are used, the canopy sign may consist of individually mounted metal letters placed on the top or bottom of the canopy's outside edge, parallel to the face of the building. Sign, Construction Any sign bearing the name(s) of contractors, architects, engineers, etc. or advertising, promotions, coming soon, new business name, and similar information placed at a construction site which has received development plan approval of for which and active building permit exists. This type of signage. This type of signage can be located on either the store front or on construction barrier or fencing. Sign, Directional (Pedestrian) Freestanding sign occurring at major decision points to assist and direct visitors to key destinations. (This type sign may only be approved as part of a Sign Master Plan Amendment and associated Site Plan for specific locations and quantities). Sign, Directional (Wall) Building or structure mounted sign occurring at key decision points to assist and direct visitors to principal destinations. (Unless directing patrons to a parKing area, tnis type sign may only De approves as part of a Sign Master Plan Amendment and associated Site Plan for specific locations and quantities). Sign, Directory A sign within the project freestanding or on a wall of a building adjacent to its public entrance that identifies uses, tenants and/or activities conducted on site or within the building. Static directory signs shall change only through manipulation by the user; electronic directory signs shall change with a IL L frequency of once per every eight (8) hours. (This type sign may only be approved as part of a Sign Master Plan Amendment and associated Site Plan for specific locations and quantities). Sign, Entertainment Anchor 1 Any sign stating the use and name given to the use of a building, structure of area, when such use is permitted with a square footage of sixty thousand square foot (60,000 SF) or greater. Sign, Faux Window Faux windows and/or blank wall embellishments that act as signs. { Sign, Fascia A sign affixed directly to the exterior wall or screening surface, confined within the limits thereof, and which projects from the surface less than eighteen inches (18") at all points, and located either: (a) above the first floor storefront, and below the second level windows for multi -story buildings; (b) where permitted, above the upper story windows and below the next level windows of building parapet, as applicable; (c) Side or rear fagade of an articulated surface of a building in the event space at the immediate rear of the premises is not available. Attached building signs are displayed parallel to the face of the building and identify Ma the name of the business. Sign, Feature An attached sign oriented perpendicular to the face of the building directly above or above and adjacent to its principal entrance. Sign, Food and Beverage Anchor Any sign stating the use and name given to the use of a building, structure of area, when such use is permitted with a square footage of five thousand square foot (5,000 SF) or greater. 31 Sign, Gobo (Image Projection) Projection of patterns, colors and/or imagery via light and shadow on vertical or horizontal surfaces. Sign, Hospitality Anchor Any sign stating the use and name given to the use of a building, structure of area, when such use is permitted with a square footage of two -hundred thousand square foot (200,000 SF) or greater and five (5) or more stories in height. Sign, Incidental Sign with a purpose secondary to the use of the site on which it located, such as "no parking', "entrance", "loading only' and other similar information and directive per sign. Incidental signs contain no commercial message or commercial logo other than the name of the business establishment or development. Sign, Inlaid Entry Vestibule Floor Sign or graphic constructed of durable natural materials (i.e. stone, metal, glass, etc.) and fully integrated into paving at the established, finished level within paving outside of the lease space and forward of the lease line. Sign, Marquee A permanent, cantilevered projection over a sidewalk, terrace or outdoor entrance of a theater, hotel or other building with decorative lighting and signage stating the name of the establishment or featured entertainment to be found within. Sign, Menu Vitrine An accessory to display menus encased in a wall display adjacent to the entry to a restaurant establishment. I� `1 RCS` 7 Sign, Pole A sign that may provide identification, directional or information, which is supported by and placed upon one or more existing or freestanding poles. See pedestrian directional sign. Sign, Retail Anchor Any sign stating the use and name given to the use of a building, structure of area, when such use is permitted with a square footage of twenty-five thousand square foot (10,000 SF) or greater. Sign, Roof An attached sign that is located on the roof, generally less than six feet from the established eave line. Skeleton Tubing (Exposed Neon) Neon tubing that is itself or outlines lighting that may be supported by a panel but, is not attached to an enclosure or sign body. Tenant Banner A sign or graphic applied to a fabric or other flexible, durable material displaying the name, motto, greeting or slogan of an establishment. Unified District Monument A permanent on -site sign that is used to identify the name of the site or development or may identify the businesses, professions, organizations, institutions, services, activities or other non-residential uses conducted, sold or offered on the site or development. Freestanding sign may include, but is not limited to, ground -based signs affixed to monument style foundations or other necessary structures such as screens or walls. Vehicular Sign Any sign or graphic on a vehicle that is not used in the normal course of �4 4• operation of an establishment but, as an extension of its brand (i.e. classic truck, etc.), may be temporarily used for marketing and promotion. Vehicle must bear current license plates, registration and be operational and when possible, may be parked overnight along the street, internal drive or parking areas. Vehicle must be owned and operated by Southlake Town Square. Wall Mural (Visual Art) ` t Any graphic or artwork painted or applied on a wall, ceiling or other architectural surface where its background differentiates it from the general color or material of the wall or other surface. May contain an commercial or non-commercial message. Wall, Mural (Commercial entry) A graphic or artwork painted or applied to the front facade or entry way where its background differentiates it from the general color or material of the wall or other surface and associated with the tenant occupying the corresponding space. This type of signage must be administratively approved by the Administrator. Wall, Building Walls either contiguous to the tenant space, walls that would be perceived contiguous to the tenant space from a patron's perspective though not necessarily owned or leased by the tenant, or walls or entry areas within the general location of the tenant. Wall Plaque A flat plate, slab or disk sign affixed directly to a wall with the exposed sign face in a plane approximately parallel to and projecting no more than 4" from the face of the wall. 9 SECTION 4. REGULATIONS FOR NON-RESIDENTIAL AND MIXED -USE BUILDINGS 4.1 Signage and Wayfinding - Signs in conformance with the standards, procedures and other requirements identified herein may be erected, placed, established, painted, created or maintained within the overall non-residential boundary of Southlake Town Square. Ordinance noted herein for Signage and Wayfinding is prepared specifically for the non- residential districts within Southlake Town Square. Where no ordinance is given, the City of Southlake Sign Ordinance No 704-J shall govern. 1. Purpose and Intent - In addition to the goals identified under Section 2 herein and City of Southlake Sign Ordinance No. 704-J, these standards are adopted in order to: Gain support in preparing for current and future design trends that develop within the non-residential districts of Southlake Town Square; ii. Reflect the unique character of the Southlake Town Square area as a mixed - use shopping precinct with regards to the built form and concentration of retail, entertainment, hospitality and restaurant uses; iii. Increase variety and diversity in signage types, illumination, color, materiality and texture that's complimentary to the unique building designs, urban pedestrian -oriented nature of the Southlake Town Square and its dense, compact development that is absent in other areas of the City; iv. Maintain predictable, clear and cohesive regulations while providing flexibility and facilitating creativity so Southlake Town Square may continue to evolve over time; V. To minimize the potential adverse effects of signs on nearby public and private property; vi. Permit flexibility for City Administrators and Enforcement Officers in their assessments of sign submissions and to streamline the review and approval process, reducing the need for so many or most City Council meetings, hearings, etc., allowing merchants to open sooner without delay. SECTION 5. APPLICABILITY — Administrative Approved Signs — In recognition of the uniqueness of the Southlake Town Square environment, individuality of signage is encouraged. Certain signs, while not technically meeting the literal regulations set forth herein, will nonetheless be considered for approval on a case -by -case basis by the City Administrator if it: Is constructed of durable, rust inhibiting materials; 10 ii. Fabricated in manner that conceals power supply, mounting, etc. Exposed conduits, raceways, wires, etc. are prohibited; iii. Does not exceed maximum square footages allowed; iv. Materiality, colors and finishes are respectful of and aligns with those of the base building structure; V. Illuminated in a manner that is not excessively bright and harmonizes with the structure or structures on the parcel on which it is to be applied; vi. Engineered by a Structural Engineered licensed in the State of Texas with appropriate stamp and/or seals; vii. Does not constitute a traffic and safety hazard because it is distracting, or is not considered obscene, lewd, indecent or otherwise offensive to public morals. Approval of any such signage shall be subject to any conditions which in its judgement are necessary to carry out the purposes and intent of the review standards. Prohibited Signs — In addition to any signage not addressed and/or defined by this ordinance or deemed prohibited in Sign Ordinance No. 704-J, the following signs shall be prohibited within the non-residential boundary of Southlake Town Square: i. Subdivision Marketing Sign/Open House sign; ii. Garage/Yard/Estate Sale sign. SECTION 6. MATERIALS — Materials and finishes shall be a of a high -quality, unique and achieve harmony with others within the Downtown District. Acceptable materials for signing, wayfinding and related structures include: a. Metals: Stainless steel, brass or copper (including terne coated) in a polished, brushed or textured finish. Natural aluminum finishes are not permitted. All exposed aluminum will be of a quality applied electrostatic, colored, finish complementary to the storefront design. Use of cast iron shall be limited and is subject to review by the Landlord on a case -by -case basis. b. Composites. Glass fiber reinforced gypsum (GFRG), glass reinforced plastic (GRP) or glass fiber reinforced concrete (GFRC). c. Hardwoods. Hardwoods must have a natural or clear, quality painted or lacquered finish. d. Stone: Granite, marble limestone and slate. e. Tile: Ceramic and porcelain. f. Terrazzo, mosaics and colored stained concrete. g. Glass: Textured, art, colored, frosted and patterned. h. Acrylic: translucent, clear, colored and opaque. i. High Performance Adhesive Film. j. Gold Leaf or Professionally Painted Graphics. 11 SECTION 7 k. Other similar materials ILLUMINATION BY LETTER TYPE — a. Reverse Channel Sign — individually mounted letters or characters with metal faces and returns (front and sides) with a natural or painted finish and backed with clear acrylic at its rear. They are generally pinned off a solid surface and have 'halo' illumination. b. Channel Sign — individually mounted letters or characters generally with translucent, colored acrylic faces and metal returns (front and sides) with a natural or painted finish. They are generally internally illuminated with a concealed light source within. lu c. Channel/Reverse Channel Sign —fabricated as a combination of the two types noted above, individually mounted letters or characters with translucent, colored acrylic faces and metal returns (front and sides) with a natural or painted finish and backed with clear acrylic at its rear. They are generally pinned off a solid surface and have both internal and 'halo' illumination. d. Solid Channel/Plate Sign — individually mounted letters or characters generally fabricated as a fully enclosed channel letter j with metal faces and returns (front and sides) or, from a solid metal plate. Finishes may be a natural material or painted. They are generally internally illuminated with a remote light source. e. Solid Panel and Push Thru Acrylic Sign — a sign panel of material machined to receive individual letters or characters fabricated from transparent or translucent acrylic and installed to extend beyond the face of the sign panel. They are generally internally illuminated with a concealed light source within. f. Open Channel Sign — individually mounted letters or characters generally with an exposed light source metal , returns (front and sides) with a natural or painted finish. Neon or incandescent bulbs are common forms of illumination. 12 g. Reverse Channel/Edge Lit Sign — individually mounted letters or characters with metal faces (front) with a natural or painted finish and perforated metal or translucent acrylic returns (side). They are generally internally illuminated with a concealed light source within. SECTION & SIGNAGE CRITERIA BY BUILDING TYPE Sign Placement: All signs can be placed on the fagade in a manner that maximizes visibility to the patron. First Floor Building: A First Floor Building includes all single -story commercial buildings (that are not colonnade structures) as well as any first floor tenant spaces in multi -story commercial buildings. These building types are primarily located along Main Street, Civic Place, State Street, Prospect Street and the southern portions of Grand Avenue, Central Avenue and Summit Avenue. Fascia Sign: shall be permitted up to two (2) of the following sign types on each building wall that faces a street, drive or parking area: 1) Fascia -Dimensions: Letter 24" — Up to 36" stacked double; Logo at 30" a. Illumination — any illumination by letter type as defined in Section 7 shall be considered. External illumination sources, such as goose -neck lighting, shall also be considered. Neon signs will be reviewed on an individual basis and considered if the neon contributes decoratively to the environment and does not create a presence which diminishes attention to its neighbors. For "OPEN" signs: only exposed, non -flashing or skeleton neon illumination shall be allowed. 2) Feature sign 3) Roof sign 4) Marquee 5) Pedestrian blade 6) Tenant banner 7) Canopy 13 Colonnade: A Colonnade Building has an attached colonnade structure projecting from the storefront and covering the sidewalk. This building type is primarily located along the northern portion of Grand Avenue. Fascia Sign: shall be permitted up to three of the following sign types on each building wall that faces a street, drive or parking area; in addition to one attached fascia sign on the colonnade face: 1) Fascia - Dimensions : Letter 24" — Up to 36" stacked double; Logo at 30" a. Illumination — any illumination by letter type as defined in Section 7 shall be considered. External illumination sources, such as goose -neck lighting, shall also be considered. Neon signs will be reviewed on an individual basis and considered if the neon contributes decoratively to the environment and does not create a presence which diminishes attention to its neighbors. For "OPEN" signs: only exposed, non -flashing or skeleton neon illumination shall be allowed. 2) Arcade sign 2) Feature sign 4) Marquee 5) Pedestrian blade 6) Tenant banner Upper story: An Upper Story building type includes all multi -story commercial buildings with upper story tenants. These building types are primarily located along Main Street, Civic Place, State Street and the southern portions of Grand Avenue. 14 • In addition to a Wall Sign that identifies the entrance to lease space on the first floor that exceed 10,000 s.f., one (1) fascia sign shall be permitted above the first floor on each building facade that faces a street, drive or parking area, subject to all area requirements. Limited to two (2) total, each upper story building sign must be positioned within the boundaries of its street level storefront and spaced equally to prevent clutter in accordance with the following: o Maximum Letter Height— maximum 16 inches o Illumination — any illumination by letter type as defined in Section 7 shall be allowed. External illumination sources, such as goose -neck lighting, shall also be allowed. o Maximum Area — 20 f.t. • For multi -story buildings, the maximum area shall be permitted only for signs displayed between the sidewalk and a height of twenty feet (20') on any building wall. The total of all signs displayed above the twenty foot (20') height limit shall be: (a) for permitted Fascia Signs, one-half square foot (0.5 SF) for every one -foot (1') of width of building or lease space; and (b) for Window Signs, Awning Signs and Canopy Signs, limited to signage which does not obscure more the twenty-five percent (25%) of the total window area. Various Anchors: 1) Hospitality (200,000 s.f. or greater and 5 or more stories in height) — There shall be permitted up to a combination of three (3) of the following four (4) types of signs on each building wall which faces a street, drive or parking area: a. Fascia sign — top floor letter height maximum 84 inches; first floor letter height maximum 24 inches. Area shall be 0.5 square feet for every one foot of building width or lease space: Maximum area allowable by Code is 400 square feet. i. Illumination — any illumination by letter type as defined in Section 7 shall be considered. External illumination sources, such as goose -neck lighting, shall also be considered. Neon signs will be reviewed on an individual basis and considered if the neon contributes decoratively to the environment and does not create a presence which diminishes attention to its neighbors. For "OPEN" signs: only exposed, non -flashing or skeleton neon illumination shall be allowed. b. Feature sign c. Roof sign d. Pedestrian blade sign; and, 15 e. Up to two (2) monument identification signs maybe places on the premises property provided such sign(s) do not exceed six -feet, six -inches (6'6") in height; and exceed one - hundred s.f. in total area — 50 s.f. per sign face 2) Entertainment (60,000 s.f. or greater) — There shall be permitted up to a combination of three (3) of the following five (5) types of signs. On each building wall which faces a street, drive or parking area: a. Fascia sign — maximum letter height 61 inches. Area shall be 0.5 square feet for every one foot of building width or lease space: Maximum area allowable by Code is 400 square feet. i. Illumination — any illumination by letter type as defined in Section 7 shall be considered. External illumination sources, such as goose -neck lighting, shall also be considered. Neon shall be permitted to be incorporated into the theater anchor building and signage consistent with theatre use. b. Feature sign c. Roof sign d. Marquee e. Pedestrian blade sign 3) Food and Beverage (5,000 s.f. or greater) —There shall be permitted up to a combination of three (3) of the following five (5) types of signs. On each building wall which faces a street, drive or parking area: Fascia sign — maximum letter height 48 inches. Area shall be 0.5 square feet for every one foot of building width or lease space: Maximum area allowable by Code is 400 square feet. i. Illumination — any illumination by letter type as defined in Section 7 shall be considered. External illumination sources, such as goose -neck lighting, shall also be considered. Neon signs will be reviewed on an individual basis and considered if the neon contributes decoratively to the environment and does not create a presence which diminishes attention to its neighbors. For "OPEN" signs: only exposed, non -flashing or skeleton neon illumination shall be allowed. Feature sign Roof sign Marquee Pedestrian blade sign 4) Retail (25,000 s.f. or greater) — There shall be permitted up to a combination of three (3) of the following five (5) types of signs. On each building wall which faces a street, drive or parking area: Fascia sign — top floor letter height maximum 48 inches; first floor letter height maximum 24 inches. Area shall be 0.5 square feet for every one foot of building width or lease space: Maximum area allowable by Code is 400 square feet. i. Illumination — any illumination by letter type as defined in Section 7 shall be considered. External illumination sources, such as goose -neck lighting, shall also be considered. Neon signs will be reviewed on an individual basis and considered if the neon contributes decoratively to the environment and does 16 not create a presence which diminishes attention to its neighbors. For "OPEN" signs: only exposed, non -flashing or skeleton neon illumination shall be allowed. b. Feature sign c. Pedestrian blade sign SECTION 9. SPECIALTY SIGNS 1) The following sign types shall be allowed without a permit as long as set standards are met (see standards table); and where applicable, shall not be included in allowable maximum attached fascia sign area: a. Menu vitrine b. Inlaid entry vestibule floor sign c. Cafe umbrella signs d. Wall directional signs (parking directional signs only) e. Window signs f. Vehicular sign g. Opening soon, marketing and construction graphics adhered to the glass windows and doors for tenant spaces that or either vacant, being remodeled or under construction. h. Wall mural (commercial entrance) (Administrative Approval) 2) Up to two (2) of the following sign types shall be allowed per tenant or lease space with approval of a permit: a. Awning (valence 6 inch letters / 12 inch logo) b. Canopy c. GOBO (ground facing — up to two per street front per tenant — 9 s.f. per sign) 3) The following sign types shall be allowed by City Council / Sign Board consideration only: a. Wall mural signs (visual art) b. GOBO (building facing) SECTION 10. GENERAL ENVIRONMENT SIGNS The following sign types shall be allowed as approved with this MSP and associated site plan designating specific locations/quantities (City Council Site Plan Approval following a recommendation from the Sign Board) 1) a. Large media display b. Advertising column c. Free standing directory signs d. Directional pedestrian signs and/or pole signs e. Business monument signs (see Section 13 -except for by right monument location in the Westside District) f. Unified district signs (see Section 13) g. Other sign types not identified 17 SECTION 11. INCIDENTAL SIG 1) The following sign types shall be allowed without permit (see standards table): a. Operational sign b. Holiday decoration c. Service entrance door sign d. Building identification sign e. Construction Signage - Barricade/construction fence signs f. Specific tenant sandwich board signs g. Wall directional (directs patrons to parking areas) h. Integrated logos on awnings, planters or similar appurtenant (Administrative Approval) i. Digital monitors located interior to the building. j. Branding of second floor tenants on first story entryway and glass (Administrative Approval) k. Incidental Signs (Reference sign ordinance 704—J for dimension standards) I. Faux windows and/or blank wall embellishments that act as signs shall be considered on a case by case basis. (Administrative Approval) m. Door handle signage (Administrative Approval) SECTION 12. TEMPORARY SIGNS 1) The following sign types shall be allowed with staff approval of temporary sign permit (see standards table): a. Banners Grand Opening Banner Special purpose signs SECTION 13. MONUMENT SIGNS (City Council Site Plan approval following a recommendation from the Sign Board) 1) Business Monument a. Sign shall identify the tenant of a primary business / mercantile establishment and be limited to one tenant name. The sign base and sign structure shall be primarily metal, brick, stone, or masonry material consistent with respect to style, colors, and details only to the extent that they establish continuity with the front fagade of the tenant building and sensitivity to the distinctive architectural character of the Southlake Town Square Downtown District. Multi -colored and monochromatic patterned finishes that reflect a mercantile establishment's brand standards, shall be permitted. Maximum base and sign shall not exceed height noted under Table 14, Standards Tables. Maximum total height is measured from the finished grade at the center of the sign. If the finished grade at the center of the sign is higher than the finished grade of the closest paved surface, then the height shall be measured from the finished grade of the closest paved surface. W. e. Shall be internally illuminated or illuminated remotely with code compliant lighting. External light source may be shrouded or concealed and not be visually intrusive to the downtown environment. f. Illuminated address numbers are required on business monument signs and shall be located within the top 20% of the sign structure. Address numbers must be a minimum of 8 inches in height along freeways and regional boulevards and a minimum of 6 inches in height on all other streets. If the area of the address number is 5 square feet or less, the area will not count toward the maximum sign face area g. Copy shall be permanent and identify business /mercantile establishment during entire period of operation. h. Placement shall not impede pedestrian R.O.W. 2) Unified District Monument a. For multi -tenant developments, the development name, if included as an integral part of the monument structure (i.e., not a separate panel), will not count toward the maximum sign face area as long as the area of the development name does not exceed 20% of the allowable maximum sign face area. b. Sign may identify multiple tenant names. c. The background color for all sign panels on the sign shall be consistent. d. Additional sign panels may be permitted if incorporated into retaining wall, screening or if freestanding, mounted on a sign base. e. The sign base and sign structure shall be primarily metal, brick, stone, or masonry material sensitive to the distinctive architectural character of the Southlake Town Square Downtown District. f. Maximum base and sign shall not exceed height noted under Table 14, Standards Tables. g. Maximum total height is measured from the finished grade at the center of the sign. If the finished grade at the center of the sign is higher than the finished grade of the closest paved surface, then the height shall be measured from the finished grade of the closest paved surface. h. Shall be internally illuminated or illuminated remotely with code compliant lighting. 19 SECTION 14. STANDARDS TABLES —any sign type not called out below shall follow Sign Ordinance No. 704-J standards. Applicable Additional Sign Type (A-Z) Location Quantity Duration Dimensions Regulations Main Streets Signs shall have a minimum set back of 3 ft. from back of External lighting curb; 5 ft. from where the light any other itself and any property line. 1 per street 76 s.f. frontage with a supporting Advertising Placement must maximum of 2 structure are Column Height shall not allow a (separated by a Permanent not visible from public R.O.W. exceed 9 ft. minimum of 10 minimum 500 Internal lighting ft. of sidewalk ft.) may be utilized to remain clear for sculpted and shall not panels. present an unsafe condition or hazard or impair a required clear walkway. Must be located adjacent to primary entrance of 1 per lease Arcade 4 s.f. All Streets Permanent tenant space. space Signs must be minimum of 8 feet above finished floor. Text height for 33% of surface upper story area maximum; 1 per installed awnings shall be Awning Sign Text limited to All Streets Permanent 12 inches; logo awning limited to 6 inches; logo 12 18 inches inches. 0.75 s.f. for 16 days total. Permitted in every 1 foot of 14 days prior to addition to the width of building lease All Streets event, 2 days two banner Banner - Grand 1 per street after, May be permits allowed space, but not Opening limited to less Must be attached frontage displayed one in a calendar to building time within 1 year. The width year of issuance of the sign shall not to exceed of C.O. not exceed the 80 s.f. storefront 20 width. 0.5 s.f. for every 16 days total. The width of the 1 foot of width 14 days prior to installation shall of building or All Streets event, 2 days not exceed the Banner— lease space, but 1 per lease after, twice per storefront calendar year width. Temporary not limited to Must be attached space with a 60-day Minimum less than 20 s.f. to building and not to separation clearance above exceed 60 s.f. between finished floor permits. shall be 9 feet. The width of the installation shall not exceed the 20 s.f. per side; storefront Banner -Tenant may be double Main Streets Up 4 per permanent width. lease e space sided Minimum clearance above finished floor shall be 9 feet. Should be an integral part of the building facade, non - illuminated and .75 s.f. per 1 of a permanent linear ft. of material such as bronze or building Limited to one 1 Building frontage. May per principal masonry. Sign Identification not exceed 50% Main Streets building or Permanent shall be of the linear public entrance. proportionate building to the facade on frontage. which it is located, respecting the integrity of the building architecture. Logo shall be limited to 33% of the umbrella panel size Cafe Umbrella Lettering NSA 1 each per Temporary displayed along umbrella the umbrella flap shall be limited to a height of 6 inches. 21 Canopy 1.5 s.f. per 1 foot of linear frontage Main Streets 1 per lease space Permanent 18-inch sign letter maximum height at Main Street; 20 inches where noted under above. Limited to monument 25% of overall signs only. Copy Changeable allowable sign External 2 per site Permanent or graphic Copy Streets/Drives contact may area. only change at a rate of 10 seconds. Maximum allowable luminance shall not exceed 350 cd/m2 during evening (night) Not to exceed hours. the area of the Projection Changing building Internal N/A N/A (content) shall Imagery elevation to Streets/Drives have limited which the image movement. is projected. Hours of illumination shall not occur between the hours of midnight and 8 am. 22 Maximum May be installed height - 10 feet after approval for adouble- sided sign and 8 of a site plan or ft for a single concept plan. Development/C sided sign. At or behind the Sign must be property line; 1 per street removed within onstruction Sign not to be placed frontage per one year of the — Non- Maximum area - in the public development. sign erection residential 64 s.f.; 32 s.f. per sign face for R.O.W. or upon a double -sided issuance of a sign and 48 s.f. C.O. for all for a single buildings on the sided sign. site. May be installed after approval Maximum 1 per street of a site plan or height - 5 ft, frontage concept plan. excluding At or behind the excluding Sign must be Any decorative Development/C finials. Finials property line; residential removed within element over onstruction Sign posts shall not t not to be placed streets (Not one year of the sign frame - Residential exceed 9" in in the public permitted to erection of the shall be limited height R.O.W. front on a sign or upon to a maximum residential issuance of a height of 9" 48 s.f.; 24 s.f. per sign face street). C.O. for all buildings on the site. All Streets Signs shall have a minimum set back of 3 ft. from back of curb; 5 ft. from any other property line. Pole mounted Directional 4.75 Placement must Minimum Pedestrian Signs maximum sign m allow a N/A Permanent clearance shall area minimum of 10 be 7.5 ft above ft. of sidewalk finished floor to remain clear and shall not present an unsafe condition or hazard or impair a required clear walkway. Total Height: 7 Along an Free - Directory ft. above internal drive or standing: 1 sign Permanent See Note #2 finished floor or street within per street 23 grade. Sign may be double sided. 50 s.f. per sign face; 100 s.f. total per sign. Maximum sign structure (area surrounding sign face) — 70 s.f. the development entrance or block. Wall: 1 per every three buildings within a multi -building development. Minimum clearance shall be 10 feet above finished floor and projects no more than 42 inches beyond the surface of 75 s.f. total all 1 per lease the building to Feature sides Main Streets space Permanent which it is affixed or supported. Sign shall extend no more than 1 foot above the building's eave or rafter line, whichever is higher. Effective luminance shall not exceed 3,500 Im during evening (night) hours. Gobo (building 1 per lease Projection or ground 9 s.f. projection All Streets Permanent (content) shall facing) space be fixed and have no movement. Illumination shall only occur during active business hours. 24 Excluded from Inlaid Entry 1 perlease aggregate area 30 s.f. All Streets Permanent calculations and Vestibule Floor space sign number count Large Media 300 s.f. Internal Up to 5 per site N/A See Note #3 Display Streets/Drives Sign shall not extend beyond the top or sides of the building elevation to which it is attached. Subject to Not to exceed review, sign 20% of the 1 per business may project over the public building or commercial Marquee Main Streets Permanent right-of-way, elevation to building provided the which the sign is frontage attached. marquee maintains a minimum setback of 6 feet from back of curb. Sign must be minimum of 8 feet above finished floor. Must be located adjacent to primary entrance of 1 per lease Menu Vitrine 3.75 s.f. All Streets Permanent tenant space space and located vertically 60 inches above finished floor. 25 Pedestrian Blade Maximum area - 18 s.f. (total); 9 s.f. per sign face Main Streets 1 per lease space, permitted; 2 for corner buildings or those that have a colonnade in addition to the 2 attached signs allowed per lease space Permanent Shall not be higher than the eave line or parapet wall of the principle building; shall f a minimum of 7 feet above grade when located adjacent to or projecting over a pedestrian way. 1 per street Pole mounted. Pole Signs frontage with a Minimum (pedestrian 4.75 s.f. All Streets maximum of 2 permanent clearance shall directional) (separated by a be 7.5 feet minimum 500 above finished feet). floor. Sign must not be located within 200 feet of any residential or Not to exceed hospitality establishment. 20% of the A roof sign shall building 1 per business extend no more elevation to or commercial than 8 feet Roof Sign which the sign is Main Streets Permanent most parallel, building above the top frontage of wall, uptoa maximum of marquee or 200 s.f. parapet to which it is attached. Sign structure shall not exceed a height of 30 feet overall. 26 Sale/Lease Sign Existing Commercial Building Maximum height - S ft, excluding finials. Finials on posts shall not exceed shall in height Maximum sign area - 64 s.f. total; 32 s.f. maximum per sign face At or behind the property line; not to be placed on public R.O.W. 3 signs total; 1 sign per platted lot. See Note #1 below See Appendix A for Standards. The sign type is not permitted to be installed if a new construction for sale/lease sign is currently installed within the development. Up to 10 as needed on and off site along Maximum internal Temporary height — 9 f.t. streets/drives, for a single or and any one of 21 days total. Shall be double -sided the numbered 19 days prior to displayed prior Special Purpose ground sign. Attached or highways (F.M. event, 3 days to special ground 1709 and S.H. after; Number events and Maximum area — 64 s.f. total; 114) at or of displays per occurrences. 32 s.f. per sign behind the calendar year as face property line; needed. not to be placed on public R.O.W. Permitted only along sidewalk. Sign must be positioned Maximum adjacent to the Sign shall be Specific Tenant height — 4 f.t. public entrance 1 per lease removed every Sandwich Board of a space. Sign space day after See Note #4. Maximum sign shall not be business hours. area — 8 s.f. positioned within landscaping or in tree pits. 27 Vehicles parked overnight shall not be located in front of the building or lease space and, when possible, shall be located to the rear or side of the building not facing a public street. Sign or graphics on a 1 per lease Temporary / vehicle regularly Vehicular Sign space / parked near an establishment Permanent establishment and not regularly used in the normal course of operation of a business or establishment for transportation must bear current license plates, registration and be operational. Must be located at the side or rear of the principle Internal Streets 1 per building and/or / Drives, Surface commercial architectural Wall Directional 6 s.f. Parking and building Permanent enclosure and Pedestrian Way frontage no more than 660 feet from fixed destination and/or activity. W. Limited to 1 s.f. of artwork per 1 linear foot of Excluded from 1 per lease Wall Mural elevation not to All Streets Permanent aggregate area exceed 150 s.f.; space calculations. 100% of display area permitted. Referenced Notes: Note #1 • Permitted year-round when space is available for lease or sale on the same site. • The sign shall be removed when the building is one hundred (100) percent occupied. • The property owner or authorized management company (but in no case the sign contractor) shall submit a notarized affidavit with all permit applications for sign on a form provided by the City. Said affidavit shall certify that the building is less than one hundred (100) percent occupied, exclusive of common areas. • The sign permit shall be valid until the structure becomes one hundred (100) percent occupied, exclusive of common areas, whichever comes first. The permit may be renewed annually provided the building is less than one hundred (100) percent occupied, exclusive of common areas. • In lieu of providing an affidavit certifying that the building is less than one hundred (100) percent occupied, the property owner or authorized Management Company may provide a notarized affidavit showing that a vacancy will occur within thirty (30) days. Note #2 Note #3 Ground lighting where the light itself and supporting structure are not visible from public RO.W. Internal lighting may be utilized for sculpted aluminum panels. A minimum of 6" of sign structure must completely surround the sign face. May display map on one side and community notices on the other. Only the word 'Directory' (or similar) or development name and shall be legible from a distance of more than 8 ft. Sign shall only be located along an internal drive or street within the development. Shall be oriented for pedestrian viewing at an appropriate height below 40 feet. Screen must not unreasonably interfere with or create a distraction that poses a hazard to driver's operation or a motor vehicle on streets abutting or fronting the building on and /or plaza. There shall be no effects of movement, flashing or similar effects in the individual images. Screen must not be located within 200 feet of any residential or hospitality establishment. Maximum allowable luminance shall not exceed 5000 cd/m2 during daylight hours and 500 cd/m2 during evening (night) hours. Content (message or graphic) may only change at a rate of 10 seconds. Any malfunction, fails or moments where the screen ceases to operate in its usual or normal programmed manner, thereby causing flashing or any other similar effects shall be repaired or disconnected altogether within 72 hours by the operator. Note #4 • Sign shall not exceed 2 ft in width. • Placement must allow a minimum of 4 ft of sidewalk to remain clear. 29 • Reader boards are prohibited. • If integrated. lettering may be internally illuminated. The illumination of advertisement or display is prohibited. • Molded plastic signs are prohibited. • Sign shall be self-supporting with either legs or supports that are continuous with the sign face or with a base or feet that are no wider than the sign. SECTION 15. WINDOW SIGN STANDARDS Number of Specialty Display Window Sign Maximum Sign Face Area Additional Regulations • Sign may be permanent. 28 s.f. or 20% of • Sign must be located within the display window entirely inside window area, the building at a distance no less than 6 inches and more than 2 whichever is less. feet from the storefront. 1 per street frontage Please refer to • Sign shall be placed no higher than 7 feet above the finished Section 7, Table 5 floor. regarding electronic • Skeleton neon signs (exposed neon) shall be permitted. media • Illuminated signs shall not be animated (i.e. blink, flash, etc.) or intentionally turn on and off. *The following standards shall apply to applied window graphics: Number of Signs Maximum Aggregate Comments per Window' Area for All Signage* • Sign may be permanent. 1 per window NA • Lettering (i.e. tagline, etc.) shall not exceed 6 inches in height. • Excluded from aggregate area calculations and sign number count. Number of Signs per Storefront" Maximum Aggregate Area for All Signage* Comments • Vacant/Remodel Window Sign - Sign shall be permitted during construction improvements to obscure views into the lease 100% of total space. 1 per window window area • May be used to display opening announcement, DBA, renderings of tenant improvements, etc. • Sign shall be temporary and displayed until the establishment opens for business. 30 Example of a Vacant/Remodel Window Sign Number of Signs Maximum Aggregate Comments per Storefront` Area for All Signage* • Opening Soon Sign - Sign shall be permitted for new 28 s.f. or 20% of establishment or an establishment with a substantial change in 1 per window window area, ownership. whichever is less. • Sign shall be temporary and displayed until the establishment opens for business. **The following standards shall apply to electronic media displays: Number of Electronic Media Displays** Maximum Area Additional Regulations Applicable to CRT/LCD/Plasma displays: • Display must be aesthetically incorporated into storefront design and positioned a minimum of 12 inches behind the storefront glazing. 32 s.f. total; 16 s.f. • Display shall remain on during the operator's hours of 2 per street per display monitor operation only. frontage for spaces under • Displays shall incorporate still images only. Image shall 10,000 s.f. remain fixed for a minimum of 15 seconds. Images must gently "fade" into one another. Flashing imagery is prohibited. • Maximum allowable luminance shall not exceed 350 cd/m2 during evening (night) hours. City Council can grant a variance to any regulation in this document following a recommendation by the Sign Board. 31 SECTION 16. ADMINISTRATION In addition to the ordinance noted below, please refer to Section 9 of the City of Southlake Sign Ordinance No 704-1. 15.1 Role of the Administration Official i. The City Manager shall appoint the Administrative Official who shall conduct a sufficiency review of the application and, shall have the authority to administer and enforce the terms of the conditions of this ordinance. If the applicant complies with the spirt of an ordinance and is within 7.5% of the set parameters, the Administrative Official shall have the authority to grant or deny the permit submittal. 15.2 Sign Permit Required No signs, unless exempted under Section 5.3 and Section 5.4, shall be erected, displayed, or altered within the Southlake Town Square Downtown District without a duly approved sign permit from the City. The Administrative Official or designee shall ensure that all sign permits are granted only in compliance with the provisions of this ordinance. Further, no sign permit shall be issued unless a Certificate of Occupancy (for existing development) or building permit (for new development) has been issued. 15.3 Application (In addition to the ordinance noted below, please refer to Subsection 9.3 of the City of Southlake Sign Ordinance No 704-J) i. Application for a permit shall be made as required by this ordinance and the following information shall be submitted as separate documents: The Administrative Official shall review a permit application and make a decision on whether to grant or deny the permit within five (5) days of submittal of a fully completed application. If additional information is required of an applicant in order to complete an application, the applicant shall be notified of that fact within five (5) days. Thereafter, the Administrative Official shall make a decision on whether to grant or deny the permit within five (5) days of receiving the additional information or a written certification from the applicant that the application is complete. Any application for which the Administrative Official fails to grant a decision within the first five (5) day period shall be deemed denied. Any application for which the Administrative Official fails to grant a decision within the first five (5) day period shall be deemed denied; If a sign is not completed within 180 days, the sign permit is null and void. Individual tenant signage programs will have 60 days to be completed from the 32 date of being issued a sign permit; A complete application for a temporary sign that requires a permit shall be approved or rejected within one (1) business day of the receipt of the signed permit application. If the permit is denied, a written statement of the reason(s) for denial shall be provided within five (5) days, if requested. ii. Precedence: In the event of tenant changeover of a lease space, allowances previously granted shall transfer to the new lessee; Allowances granted within the District shall establish a standard acceptable throughout Southlake Town Square. Appendix A Design Guidelines for "Existing Building for Sale/Leasing Ground Signs" 1. "Existing Building for Sale/Leasing Ground Signs" shall be designed in accordance with the following guidelines 1. Sign Post: a. Material: Shall be of 3 — 4" extruded metal with decorative finials. b. Height: Shall not exceed 5 ft in height, excluding finials. Finials shall not exceed 9" in height. c. Color: shall be black. d. Metal sign post required. 2. Sign Frame: a. Same material as the sign post. b. Same color as the sign post. c. Height — Any decorative element over the sign frame shall be limited to a maximum of 9". 3. Sign Face: a. Material: Shall be made up of %" to %" plastic or aluminum coated MDO or plastic cored aluminum. b. Area - Each sign face shall not exceed 32 sf. Sign may be two-sided. c. Color— Background color shall be one of the following: white, gray, or beige/cream. Foreground color (font and logo) shall be black. 2. Existing Leasing signs prior to the adoption of this ordinance may remain as currently situated. Replacement of these signs are permitted if replaced in a similar manner and scale. 3. The sign ordinance is applicable to all non-residential portions of Town Square as generally represented by the map below. All previous sign variances and conditional sign approvals remain valid and in place and are not superseded by this ordinance. 33 TOWN SQUARE i� N s 6 z 0 Appendix B Placement Guidelines for Key "General Environment Signs" 34