2024-03-26 SLAC PacketSouthlake Arts Council Meeting
March 26, 2024
CITY OF
SOUTHLAKE
MEMORANDUM
March 22, 2024
TO: Southlake Arts Council
FROM: Milenka Lopez, Assistant to the Director
SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting on
Tuesday, March 26, 2024, at 6:00 PM
The meeting will be held on Tuesday, March 26, 2024, at the Legends Hall Legacy
Meeting Rooms Ill. If you are not able to attend this meeting, please notify staff at
817.748.8963 or mlopez(aD-ci.southlake.tx.us
Regular Agenda:
1. Agenda Item No. 1. Call To Order
2. Agenda Item No. 2. Public Forum
This is the public's opportunity to address the Arts Council about non -agenda
items. During this proceeding, the Arts Council will not discuss or act on any item
presented. Southlake Arts Council respectfully asks anyone speaking during
Public Forum to limit remarks to three minutes or less.
3. Agenda Item No. 3. Consent
A. ADDroval of the minutes from the February 27. 2024. Southlake Arts
Council meeting - Please make any corrections to the minutes part of the
motion for consideration.
4. Agenda Item No. 4. Discussion
A. DPS West Update - The purpose of this item is to provide an update on
the DPS West art project. No packet document.
B. Veterans Memorial Update- The purpose of this item is to provide an
update on the Veterans Memorial project. No packet document.
C. APEX Updates - This item allows for an update on APEX programming.
No packet document.
Southlake Arts Council Meeting
March 26, 2024
D. Southlake Presents Blind Jury- The purpose of this item is to discuss the
submissions for Southlake Presents and select this year's Featured
Artists. No packet document.
5. Agenda Item No. 5. Adjournment
We appreciate your commitment and service to the City.
Liaison Contact Information:
Milenka Lopez
Assistant to the Director
STAFF CONTACT INFORMATION:
Telephone- (817) 748-8963
Facsimile- (817) 748-8027
285 Shady Oaks Drive, Southlake, Texas 76092
Milenka Lopez, Assistant to the Director, mlopez ci.southlake.tx.us
Vicky Schiber, Community Relations Manager, vschiber(a)_ci.south lake.tx.us
CITY OF
SOUTHLAKE
SOUTHLAKE ARTS COUNCIL
Tuesday, March 26, 2024
LOCATION: The Marq Southlake
Legends Hall- Legacy Meeting Room III
285 Shady Oaks Blvd.
Southlake, Texas 76092
TIME: 6:00 P.M.
Regular Agenda:
Call to Order
2. Public Forum
(This is the Public's opportunity to address Southlake Arts Council about non -agenda items.
During this proceeding, Southlake Arts Council will not discuss, consider, or act on any items
presented. Southlake Arts Council respectfully asks anyone speaking during Public Forum to
limit remarks to three minutes or less.)
3. Consent
A. Approve the minutes from the February 27, 2024, Southlake Arts Council meeting.
4. Discussion
A. DPS West Art Update
B. Veterans Memorial Update
C. APEX Updates
D. Southlake Presents Art Blind Jury
5. Adjournment
A quorum of the City Council, Board, Commission, or Committee may or may not be present at this meeting.
CERTIFICATE
1 hereby certify that tlicl' ' �S IeQenda was posted on the official bulletin boards at Town Hall, 1400
Street, South 6, , exaMn Friday, March 22, 2024, by 6:00 P.M. pursuant to Chapter 551 of the
bxaA Governmel dde. •. �f
A y ell TF;WC••
Cit ecretary •
If you plan to attend this public M6b inyiaV0%ve a disability that requires special needs, please advise the City Secretary 48 hours in advance
at 817.748.8016 reasonable accommodations will be made to assist you.
City of Southlake Values:
Integrity, ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
SOUTHLAKE ARTS COUNCIL MEETING MINUTES: FEBRUARY 27,202
LOCATION: The Marq Southlake
Legends Hall- Traditions III Ballroom
285 Shady Oaks Blvd.
Southlake, Texas 76092
TIME: 6:00 P.M.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Tamara McMillan, Secretary Julie
Doyle, and Southlake Arts Council members Tim Sabo, Terri Messing, Alison Viktorin,
Susan Steinbrecher, and Milan Georgia (Alt 1)
SOUTHLAKE ARTS COUNCIL ABSENT: Vice Chair Leslie Walker
STAFF PRESENT: Assistant to the Director Milenka Lopez
CITY COUNCIL MEMBER PRESENT: Deputy Mayor Pro Tern Kathy Talley
REGULAR SESSION
1. CALL TO ORDER
Southlake Arts Council Chair Tamara McMillan called the meeting to order at 6:00
P.M.
2. PUBLIC FORUM
Chair McMillan opened the Public Forum at 6:00 P.M.
John J. Kirby IV Commander of the America Legion Department of Texas PFC
Ruthe E. Warlick Post 14 (PO Box 92072, Southlake, TX 76092) spoke out in
support of the Veterans Memorial project and offered his help if needed.
Chair McMillan closed the Public Forum at 6:07 P.M.
3. CONSENT AGENDA
3A. APPROVAL OF THE MINUTES FROM THE JANUARY 23, 2024 SOUTHLAKE
ARTS COUNCIL MEETING
Chair Tamara McMillan presented item 3A, approval of the minutes from
January 23, 2024, Southlake Arts Council meeting.
APPROVED
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 3A- 1
Minutes of the February 27, 2024
Southlake Arts Council Meeting
Page 2 of 3
4.
5
5A
A motion was made to approve the minutes from the January 23, 2024,
Southlake Arts Council meeting with the amendment to add Secretary Julie
Doyle's name to the "Ayes" section on item 4C.
Motion: Doyle
Second: Steinbrecher
Ayes: Sabo, Doyle, Messing, Viktorin, Steinbrecher, McMillan, Georgia
Nays: None
Abstain: None
Vote: 7-0
Motion passed.
CONSIDER
APPROVE THE PUBLIC ART DISPLAY PERMIT FOR THE SOUTHLAKE
HISTORICAL SOCIETY EXHIBIT FOR JULY-AUGUST 2024
Chair McMillan presented item 4A to the Arts Council for consideration. Connie
Cooley, Chair of the Southlake Historical Society presented their planned exhibit
and was available to answer questions.
APPROVED
A motion was made to approve the Public Art Display Permit for the Southlake
Historical Society Exhibit for July -August 2024.
Motion:
Messing
Second:
Steinbrecher
Ayes:
Sabo, Doyle, Messing,
Nays:
None
Abstain:
None
Vote:
7-0
Motion passed.
DISCUSSION
DPS WEST ART UPDATE
Viktorin, Steinbrecher, McMillan, Georgia
Assistant to the Director Milenka Lopez provided an update about the DPS Art
project, stating it was approved by City Council during the regular February 20,
2024, City Council meeting and that the City was helping the artist go through the
vendor and PO process.
Direction to Staff: NA. Keep Arts Council informed of project updates.
5B. VETERANS MEMORIAL
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 3A- 2
Minutes of the February 27, 2024
Southlake Arts Council Meeting
Page 3 of 3
Assistant to the Director Milenka Lopez presented an update on the Veterans
Memorial project and relayed the City Council's comments and support for the
project as mentioned during the regular February 20, 2024, City Council meeting.
Direction to Staff: Maybe consider getting input from City staff who are veterans.
5C. SOUTHLAKE PRESENTS
Assistant to the Director Milenka Lopez presented an update on the number of
applicants for Southlake Presents and discussed the City's marketing strategies to
get more applications.
Direction to Staff: Ensure the program gets enough visibility. Advertise on the City's
official social media pages.
5D. DOWDLE OPPORTUNITY UPDATE
Assistant to the Director Milenka Lopez presented an update on the Dowdle
Opportunity and was available to answer questions.
Direction to Staff: Work with Director Miller to strategize potential locations and
next steps for this project.
5E. PUBLIC ART UPDATES
Assistant to the Director Milenka Lopez stated there were no additional public art
updates at this time.
Direction to Staff: NA
5F. APEX UPDATES
Terri Messing presented upcoming APEX events and was available to answer
questions.
Direction to Staff: NA.
6. ADJOURNMENT
Southlake Arts Council Chair McMillan adjourned the meeting at 6:47 P.M.
Attest:
Tamara McMillan, Chair Community Services Department
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 3A- 3
2024
Southlake Arts Council Attendance Report
Place
Name
1/23/24
2/27/24
3/26/24
4/23/24
5/28/24
6/25/24
7/23/24
8/27/24
9/24/24
10/22/24
11/26/24
12/24/24
Attendance
Rate
'oat.
Meeting Attendance Rate
(includes substitutions)
88%
88%u
v
in attendance
Total Hrs Per Month
1.2
1
x
Not in attendance, no substitute
1
Substitute in attendance
•
Vacant position
Meeting Canceled
1
Meeting Canceled due to no quorum
Chance in Representative