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2023-09-26 SLAC PacketSouthlake Arts Council Meeting September 26, 2023 CITY OF SOUTH LAKE MEMORANDUM September 22, 2023 TO: Southlake Arts Council FROM: Milenka Lopez, Assistant to the Director SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting on Tuesday, September 26, 2023, at 6:OOpm The meeting will be held on Tuesday, September 26, 2023, at Champions Club Hall of Fame rooms. If you are not able to attend this meeting, please notify staff at 817.748.8963 or mlopez(@ ci. southlake. tx. us Regular Agenda: Agenda Item No. 1. Call To Order 2. Agenda Item No. 2. Public Forum This is the public's opportunity to address the Arts Council about non -agenda items. During this proceeding, the Arts Council will not discuss or act on any item presented. Southlake Arts Council respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less. 3. Agenda Item No. 3. Consent A. Approval of the minutes from the August 22, 2023, Southlake Arts Council meeting -Please make any corrections to the minutes part of the motion for consideration. 4. Agenda Item No. 4. Discussion A. Southlake Presents- This item allows for a discussion on the annual Southlake Presents exhibit and how it can be better advertised. No packet document. B. Dallas Symphony Truck- This item allows for a discussion on the Dallas Symphony Truck event in October. No packet document. C. Art for DPS West- This item allows for a discussion on adding Public Art at DPS West. No packet document. D. Dowdle Studios Opportunity- This item allows for a discussion on the opportunity for Southlake to participate in the Eric Dowdle and Dowdle Studios "Land that I Love," tour. No packet document. Southlake Arts Council Meeting September 26, 2023 E. "Remembrance and Renewal" Plaque- This item allows for a discussion on ordering a plaque for the Liberty Garden. No packet document. F. Public Art Display Discussion- This item allows for a discussion on public art displays in Town Hall and how to schedule potential future displays requested by the public. No packet document. G. Home for the Holidays- This item allows for a discussion on Arts Council participating at Home for the Holidays this year scheduled for November 18 from 4:30-8:30 PM. No packet document. H. Public Art Updates- This item allows for updates on the Southlake Public Art Program. No packet document. APEX Updates- This item allows for an update on APEX programming. No packet document. 6. Agenda Item No. 6. Adjournment We appreciate your commitment and service to the City. Liaison Contact Information: Milenka Lopez Assistant to the Director STAFF CONTACT INFORMATION: Telephone- (817) 748-8963 Facsimile- (817) 748-8027 285 Shady Oaks Drive, Southlake, Texas 76092 Milenka Lopez, Assistant to the Director, mlopez(@ci.southlake.tx.us Vicky Schiber, Community Relations Manager, vschiber(@ci.southlake.tx.us CITY OF SOUTHLAKE SOUTHLAKE ARTS COUNCIL Tuesday, September 26, 2023 Location: The Marq Southlake Champions Club- Hall of Fame Classroom 285 Shady Oaks Blvd. Southlake, Texas 76092 Time: 6:00 p.m. Regular Agenda: Call to Order 2. Public Forum (This is the Public's opportunity to address Southlake Arts Council about non -agenda items. During this proceeding, Southlake Arts Council will not discuss, consider or act on any items presented. Southlake Arts Council respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less.) 3. Consent A. Approve the minutes from the August 22, 2023, Southlake Arts Council meeting 4. Discussion A. Southlake Presents B. DSO Truck C. Art for DPS West D. Dowdle Studios Opportunity E. "Remembrance and Renewal" Plaque F. Public Art Display Discussion G. Home for the Holidays H. Public Art Updates APEX Updates 5. Adjournment A quorum of the City Council, Board, Commission, or Committee may or may not be present at this meeting. 0%1111111110 CERTIFICATE I hereby certify tel�tiavar�nda was posted on the official bulletin boards at Town Hall, 1400 M in Street, So�Ttklalte, Texas,"br�day, September 22, 2023, by 6:00 p.m. pursuant to Chapter 551 o Texa rimelOde. CO A9Y 3iEmlley, TKMC'•. Cit cretary �'�,* If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist. City of'Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦. Teamwork CITY OF SOUTHLAKE SOUTHLAKE ARTS COUNCIL MEETING MINUTES: AUGUST 22, 2023 LOCATION: The Marq Southlake Champions Club- Hall of Fame Rooms 285 Shady Oaks Blvd. Southlake, Texas 76092 TIME: 6:00 p.m. SOUTHLAKE ARTS COUNCIL PRESENT: Chair Tamara McMillan, Secretary Beatriz Terrazas, and Southlake Arts Council members; Julie Doyle, Terri Messing, Alison Viktorin, Susan Steinbrecher, and Tim Sabo (Alt#1) SOUTHLAKE ARTS COUNCIL ABSENT: None. STAFF PRESENT: Community Services Director Chris Tribble CITY COUNCIL MEMBER PRESENT: Council Member Kathy Talley REGULAR SESSION 1. CALL TO ORDER Southlake Arts Council Chair Tamara McMillan called the meeting to order at 6:00p.m. 2. PUBLIC FORUM Chair McMillan opened the Public Forum at 6:01 p.m. Deanna Kienast from 1518 Main Street spoke to the Arts Council about the Southlake Presents Art Exhibit and Competition to express desire for more entries in future years and suggested better marketing efforts to ensure wide -spread awareness of the program. Public Forum was closed at 6:07 p.m. 3. CONSENT AGENDA 3A. APPROVAL OF THE MINUTES FROM THE MAY 23, 2023, SOUTHLAKE ARTS COUNCIL MEETING City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 3A-1 Minutes of the August 22, 2023 Southlake Arts Council Meeting Page 2 of 4 Chair McMillan presented item 3A, approval of the minutes from the May 23, 2023, Southlake Arts Council meeting. APPROVED A motion was made to approve the minutes from the May 23, 2023, Southlake Arts Council meeting as presented. Motion: Doyle Second: Terrazas Ayes: Terrazas, Doyle, Viktorin, Steinbrecher, McMillan, Sabo Nays: None Abstain: Messing Vote: 6-0-1 Motion passed. 3B. APPROVAL OF THE MINUTES FROM THE JUNE 27, 2023, SOUTHLAKE ARTS COUNCIL MEETING Chair McMillan presented item 313, approval of the minutes from the June 27, 2023, Southlake Arts Council meeting. APPROVED A motion was made to approve the minutes from the June 27, 2023, Southlake Arts Council meeting as presented. Motion: Steinbrecher Second: Doyle Ayes: Viktorin, Steinbrecher, McMillan Nays: None Abstain: Terrazas, Walker, Doyle, Messing Vote: 3-0-4 Motion passed. 4. DISCUSSION 5A. FALL EXHIBIT Director Chris Tribble updated the Arts Council on the upcoming Fall Exhibit. Confirmed that a graphic for the event would be sent to APEX ASAP. Direction to staff: Confirm hanging time with Arts Council and provide a marketing graphic to APEX ASAP. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 3A-2 Minutes of the August 22, 2023 Southlake Arts Council Meeting Page 3 of 4 5B. CELEBRATE SOUTHLAKE Director Chris Tribble updated the Arts Council on the upcoming Celebrate Southlake event and confirmed that booth supplies had been purchased. Direction to staff: ensure supplies are set up at the Arts Council booth. 5C. DALLAS SYMPHONY TRUCK Director Chris Tribble presented item 5C to the Arts Council for review and discussion and was available to answer questions. Direction to Staff: Coordinate time for Terri and Tamara to walk the park with Mike Reasoner. Market event. 5D. ART FOR DPS WEST Director Chris Tribble updated the Arts Council about the published Call to Artists for art at DPS West and confirmed that the deadline for submissions is September 30. Direction to staff: Ensure Arts Council sees all future Call to Artists. 5E. DOWDLE STUDIOS OPPORTUNITY Chair McMillan and Councilmember Kathy Talley updated the Arts Council about their discussion with Dowdle Studios. Arts Council displayed interest in the project but noted it needed further discussion and potential future budget considerations. Direction to Staff: Keep on the agenda for next month. 5F. "REMEMBRANCE AND RENEWAL" PLAQUE Director Chris Tribble updated the Arts Council on the process for ordering a plaque for the "Remembrance and Renewal" art piece. Staff is suggesting an aluminum casting plaque. Interest for a commemorative event by the statue in the future was brought up. Direction to staff: Keep Council updated. 5G. APEX UPDATES Terri Messing presented item 5G to the Arts Council for review and discussion and was available to answer questions. APEX will have a very full and exciting season next year. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 3A-3 Minutes of the August 22, 2023 Southlake Arts Council Meeting Page 4 of 4 Direction to Staff: None. 6. ADJOURNMENT Southlake Arts Council Chair McMillan adjourned the meeting at 7:00 p.m. Attest: Tamara McMillan, Chair Community Services Department City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 3A-4 2023 Southlake Arts Council Attendance Report Place o Name Beatriz Terrazasa0000©ao����� 1/24/23 2/28/23 3/28/23 4/25/23 5/23/23 6/27/23 7/25/23 8/22/23 9/26/23 10/24/23 11/28/23 12/26/23 Attendance Rate 'Daley Meeting Attendance Rate (includes substitutions) 100 % 100 % 88 % 100 % 75 % 50 % 88 % v In attendance Total Hrs Per Month 0.75 1 1.25 1 1.25 1.25 1.25 7.75 X Not in attendance, no substitute 1 Substitute in attendance • Vacant position Meeting Canceled Meeting Canceled due to no quorum Change in Representative