2023-03-28 SLAC packetSouthlake Arts Council Meeting
March 28, 2023
CITY OF
SOUTH LAKE
MEMORANDUM
March 24, 2023
TO: Southlake Arts Council
FROM: Milenka Lopez, Assistant to the Director
SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting on
Tuesday, March 28, 2023, at 6:OOpm
The meeting will be held on Tuesday, March 28, 2023, at Champions Club Hall of Fame
rooms. If you are not able to attend this meeting, please notify staff at 817.748.8963 or
mlopez(a)-ci. southlake. tx. us
Regular Agenda:
Agenda Item No. 1. Call To Order
2. Agenda Item No. 2. Public Forum
This is the public's opportunity to address the Arts Council about non -agenda items.
During Public Forum, the Arts Council will not discuss or take action on any item brought
up at this time. Southlake Arts Council respectfully asks anyone speaking during Public
Forum to limit remarks to three minutes or less.
3. Agenda Item No. 3. Consent
A. Approval of the minutes from the February 28, 2023, Southlake Arts Council
meeting - Please make any corrections to the minutes part of the motion for
consideration.
4. Agenda Item No. 4. Discussion
A. Liberty Garden Art Installation Discussion - This item allows for a discussion on
the installation of the art at the Liberty Gardens in Bicentennial Park. No packet
document.
B. Aria Sound System Update- This item allows for an update on the sound system
in place at Aria Amphitheater. No packet document.
C. Fall Exhibit Discussion- This item allows for a discussion on the Fall Exhibit. No
packet document.
Southlake Arts Council Meeting
March 28, 2023
D. Southlake Presents Art Blind Jury- This item allows for a discussion on the artists
to be featured in the Southlake Presents Art Show and Competition. No packet
document.
5. Agenda Item No. 5. Adjournment
For your Information- Attendance Report- A copy of the Southlake Arts Council attendance
report is included in your packet.
We appreciate your commitment and service to the City.
Liaison Contact Information:
Milenka Lopez
Assistant to the Director
STAFF CONTACT INFORMATION:
Telephone- (817) 748-8963
Facsimile- (817) 748-8027
285 Shady Oaks Drive, Southlake, Texas 76092
Milenka Lopez, Assistant to the Director, mlopez(aD-ci.south lake.tx.us
Vicky Schiber, Community Relations Manager, vschiber(a)-ci.south lake.tx.us
CITY OF
SOUTI-HLAKE
SOUTHLAKE ARTS COUNCIL
Tuesday, March 28, 2023
Location: The Marq Southlake
Champions Club- Hall of Fame Classroom
285 Shady Oaks Blvd.
Southlake, Texas 76092
Time: 6:00 p.m.
Regular Agenda:
Call to Order
2. Public Forum
(This is the Public's opportunity to address Southlake Arts Council about non -agenda items.
During Public Forum, Southlake Arts Council will not discuss, consider or take action on any
items presented. Southlake Arts Council respectfully asks anyone speaking during Public Forum
to limit remarks to three minutes or less.)
3. Consent
A. Approve the minutes from the February 28, 2023, Southlake Arts Council meeting
4. Discussion
A. Liberty Garden Art Installation Discussion
B. Aria Amphitheater Update
C. Fall Exhibit Discussion
D. Southlake Presents Art Blind Jury
5. Adjournment
A quorum of the City Council, Board, Commission, or Committee may or may not be present at this meeting.
CERTIFICATE
I hereby certify that the%VlW tie,pgenda was posted on the official bulletin boards at Town Hall, 1400
Main Street, SoutkA� \ ,6�Ad, ",Friday, March 24, 2023, by 6:00 p.m. pursuant to Chapter 551 of the
AAh
Governm�7titcCJode. o
v
co
%1le TF3ICIPGCity Sry Zl
If you plan to attend this puttlfQjr1gti ab��e a disability that requires special needs, please advise the City Secretary 48 hours in advance
at 817.748.8016 reasonable acc6tii�ri d bons will be made to assist
City of'Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
SOUTHLAKE ARTS COUNCIL MEETING MINUTES: FEBRUARY 28, 2023
LOCATION: The Marq Southlake
Champions Club- Hall of Fame Rooms
285 Shady Oaks Blvd.
Southlake, Texas 76092
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Tamara McMillan, Vice Chair Leslie
Walker, Secretary Beatriz Terrazas and Southlake Arts Council members; Julie Doyle,
Terri Messing, Susan Steinbrecher, Alison Viktorin, and Tim Sabo (Alt# 1)
SOUTHLAKE ARTS COUNCIL ABSENT: None
STAFF PRESENT: Assistant to the Director Milenka Lopez, Community Relations
Manager Vicky Schiber, City Secretary Amy Shelley
CITY COUNCIL MEMBER PRESENT: Council Member Kathy Talley
REGULAR SESSION
1. CALL TO ORDER
Southlake Arts Council Chair Tamara McMillan called the meeting to order at
6-00p.m.
2. PUBLIC FORUM
Chair McMillan opened the Public Forum at 6-00p.m.
Yvette Ramos Levy
8013 Black Sumac Drive
Artist Presentation
There being no one else present to address the Arts Council, the Public Forum
was closed at 6:05p.m.
3. CONSENT AGENDA
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 3A-1
Minutes of the February 28, 2023
Southlake Arts Council Meeting
Page 2 of 4
3A. APPROVAL OF THE MINUTES FROM THE JANUARY 24, 2023, JOINT
SOUTHLAKE ARTS COUNCIL AND SOUTHLAKE YOUTH ACTION
COMMISSION MEETING
Chair McMillan presented item 3A, approval of the minutes from the
January 24, 2023, joint Southlake Arts Council and Southlake Youth
Action Commission meeting. Chair McMillan asked if there were any
revisions to the minutes. No revisions were discussed.
APPROVED
A motion was made to approve the minutes of the January 24, 2023, joint
Southlake Arts Council and Southlake Youth Action Commission meeting as
read.
Motion: Doyle
Second: Walker
Ayes: Doyle, McMillan, Messing, Steinbrecher, Terrazas, Viktorin, Walker
Nays: None
Abstain: None
Vote: 7-0
Motion passed.
4. CONSIDER
4A. APPROVE DISPLAYING ART IN THE SQUARE YOUTH ART COMPETITION
WINNER DURING SOUTHLAKE PRESENTS EXHIBIT
Arts Council member Terri Messing presented item 4A, approval of
displaying Art in the Square Youth Art Competition Winner during the
Southlake Presents Exhibit. Arts Council Member Messing was available
to answer questions.
APPROVED
A motion was made to approve the displaying Art in the Square Youth Art
Competition Winner during the Southlake Presents Exhibit in Town Hall as
presented.
Motion: Doyle
Second: Steinbrecher
Ayes: Doyle, McMillan, Messing, Steinbrecher, Terrazas, Viktorin, Walker
Nays: None
Abstain: None
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 3A-2
Minutes of the February 28, 2023
Southlake Arts Council Meeting
Page 3 of 4
Vote: 7-0
Motion passed.
5. DISCUSSION
5A. BOARDS MANUAL UPDATE WITH CITY SECRETARY AMY SHELLEY
City Secretary, Amy Shelley presented an overview of the Boards Manual update and
was available to answer questions.
Direction to staff: None
5B. LIBERTY GARDEN ART INSTALLATION
Assistant to the Director, Milenka Lopez presented an update for item 513 to the
Arts Council and was available to answer questions.
Direction to Staff: Provide an update to the artist with anticipated installation date
during the fourth week of May.
5C. ARIA SOUND SYSTEM UPDATE
Community Relations Manager, Vicky Schiber presented item 5C to the Arts
Council for updates and discussion and was available to answer questions.
Direction to Staff: Sound System updates anticipated installation date, April 2023
5D. SOUTHLAKE PRESENTS UPDATE
Assistant to the Director, Milenka Lopez presented a progress update for item 5D
to the Arts Council and was available to answer questions.
Direction to Staff: None
5E. FY23 EVENTS DISCUSSION
Assistant to the Director, Milenka Lopez presented an update for item 5E to the
Arts Council for discussion and was available to answer questions.
Direction to Staff: Discuss potential for an event partnership with APEX Arts
League to bring in the Symphony Truck at a later meeting.
5F. FALL ARTS RECEPTION DISCUSSION
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 3A-3
Minutes of the February 28, 2023
Southlake Arts Council Meeting
Page 4 of 4
Assistant to the Director, Milenka Lopez presented item 5F to the Arts Council for
discussion and was available to answer questions.
Direction to Staff: Finalize Fall Arts Reception and Exhibit dates at next meeting
5G. PUBLIC ARTS TOUR DISCUSSION
Arts Council Member Messing presented item 5G to the Arts Council for discussion
and was available to answer questions.
Direction to Staff: APEX to collaborate with Arts Council to create a Southlake
Public Arts Tour opportunity.
6. ADJOURNMENT
SLAC Chair McMillan adjourned the meeting at 7:08 p.m.
Attest:
Tamara McMillan, Chair Community Services Department
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 3A-4
2023
Southlake Arts Council Attendance Report
Place
Name
1/24/23
2/28/23
3/28/23
4125/23
5/23123
6/27123
7/25123
8122/23
9/26123
10/24/23
11/28/23
12/26/23
Attendance
Rate
" Daley
Average Monthly
Attendance Rate
aOMWVMWIPM
Meeting Attendance Rate
(includes substitutions) 100% 100% In attendance
Total Hrs Per Month 1 0.75 1 1 1 1 1 1 1 1 1 1 1 1.75X I Not in attendance, no substitute
1 I Substitute in attendance
_ Meeting Canceled
Meeting Canceled due to no quorum
Change in Representative