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2022-11-29 SLAC PacketSouthlake Arts Council Meeting November 29, 2022 CITY OF SOUTHLAKE MEMORANDUM November 23, 2022 TO: Southlake Arts Council FROM: Milenka Lopez, Assistant to the Director SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting on Tuesday, November 29, 2022, at 6:00pm The meeting will be held on Tuesday, November 29, 2022 at Champions Club- Hall of Fame Rooms 2&3. If you are not able to attend this meeting, please notify staff at 817.748.8963 or mlopez(a)ci.southlake.tx.us Regular Agenda: Agenda Item No. 1. Call To Order 2. Agenda Item No. 2. Public Forum This is the public's opportunity to address the Arts Council about non -agenda items. During Public Forum, the Arts Council will not discuss or take action on any item brought up at this time. Southlake Arts Council respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less. 3. Agenda Item No. 3. Consent A. ADDroval of the minutes from the October 25, 2022, Southlake Arts Council meeting- Please make any corrections to the minutes part of the motion for consideration. B. Approve the cancellation of the December 27, 2022, Southlake Arts Council meeting- No packet document. 4. Agenda Item No. 4. Discussion A. Liberty Garden Art Update- This item allows for a discussion on the status of the Liberty Garden statue. No packet document. B. Aria Sound System Update- This item allows for a discussion on the Aria Sound System. No packet document. Southlake Arts Council Meeting November 29, 2022 C. FY 23 Events- This item allows for a discussion on the planned events for 2023. No packet document. D. Public Arts Tour- This item allows for a discussion on offering a public arts tour. No packet document. E. Joint Meeting with SYAC in January- This item allows for a discussion on the upcoming joint meeting with the Southlake Youth Action Commission. No packet document. 5. Agenda Item No. 5. Adjournment For your Information- Attendance Report- A copy of the Southlake Arts Council attendance report is included in your packet. We appreciate your commitment and service to the City. Liaison Contact Information: Milenka Lopez Assistant to the Director STAFF CONTACT INFORMATION: Telephone- (817) 748-8963 Facsimile- (817) 748-8027 285 Shady Oaks Drive, Southlake, Texas 76092 Milenka Lopez, Assistant to the Director, mlopez@ci.southlake.tx.us Vicky Schiber, Community Relations Manager, vschiber@ci.southlake.tx.us 9 CITY OF SOUTH LAKE SOUTHLAKE ARTS COUNCIL Tuesday, November 29, 2022 Location: The Marq Southlake Champions Club- Hall of Fame Rooms 285 Shady Oaks Blvd. Southlake, Texas 76092 Time: 6:00 p.m. Regular Agenda: Call to Order 2. Public Forum (This is the Public's opportunity to address Southlake Arts Council about non -agenda items. During Public Forum, Southlake Arts Council will not discuss, consider or take action on any items presented. Southlake Arts Council respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less.) 3. Consent A. Approve the minutes from the October 25, 2022, Southlake Arts Council meeting B. Approve the cancellation of the December 27, 2022 Southlake Arts Council meeting 4. Discussion A. Liberty Garden Art Update B. Aria Sound System Update C. FY 23 Events D. Public Arts Tour E. Joint Meeting with SYAC in January 5. Adjournment CERTIFICATE hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, T#xa§',`,b .Wednesday, November 23, 2022, by 6:00 p.m. pursuant to Chapter of the Texas Gov e�q�°nt Code. > c Q. Am ell TRMC� 'tar , City Secretary If you plan to attend this public 6$ ting and have # at�gf'1lity that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accorri ations �� o6 made to assist 01111% City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE SOUTHLAKE ARTS COUNCIL MEETING MINUTES: OCTOBER 25, 2022 LOCATION: The Marq Southlake Legends Hall- Legacy Meeting Rooms 285 Shady Oaks Blvd. Southlake, Texas 76092 TIME: 6:00 p.m. SOUTHLAKE ARTS COUNCIL PRESENT: Chair Tamara McMillan, Secretary Beatriz Terrazas and Southlake Arts Council members; Julie Doyle, Terri Messing, Susan Steinbrecher, Alison Viktorin, Leslie Walker, and Tim Sabo (Alt# 1) SOUTHLAKE ARTS COUNCIL ABSENT: None STAFF PRESENT: Assistant to the Director Milenka Lopez and Community Relations Manager Vicky Schiber CITY COUNCIL MEMBER PRESENT: Council Member Kathy Talley REGULAR SESSION 1. CALL TO ORDER Southlake Arts Council Chair Tamara McMillan called the meeting to order at 6:13p.m. 2. PUBLIC FORUM Chair McMillan opened the Public Forum at 6:13p.m. There being no one present to address the Arts Council, the Public Forum was closed at 6:13p.m. 3. CONSENT AGENDA Consent Agenda items are considered routine by the Arts Council and are enacted with one motion. 3A. APPROVAL OF THE MINUTES FROM THE SEPTEMBER 27, 2022, SOUTHLAKE ARTS COUNCIL MEETING Chair McMillan presented the Consent Agenda, including approval of the minutes of the September 27, 2022, Southlake Arts Council meeting. Chair McMillan asked if there were any revisions to the minutes. No revisions were discussed. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 3A-1 Minutes of the October 25, 2022 Southlake Arts Council Meeting Page 2 of 4 APPROVED A motion was made to accept the minutes of the September 27, 2022, Southlake Arts Council meeting as read. Motion: Walker Second: Doyle Ayes: Doyle, McMillan, Messing, Nays: None Abstain: Steinbrecher Vote: 6-0-1 Motion passed. 4. CONSIDER Terrazas, Viktorin, Walker 4A. ELECTION OF SOUTHLAKE ARTS COUNCIL OFFICERS Chair McMillan presented item 4A to the Arts Council for consideration. The Arts Council briefly discussed interest in the officer positions of Vice Chair and Secretary. APPROVED A motion was made to elect Leslie Walker as Vice Chair and Beatriz Terrazas as Secretary of Southlake Arts Council. Motion: Doyle Second: Steinbrecher Ayes: Doyle, McMillan, Messing, Steinbrecher, Terrazas, Viktorin, Walker Nays: None Abstain: None Vote: 7-0 Motion passed. 4B. APPROVE THE PUBLIC ART DISPLAY FACILITY AND PROPERTY USE PERMIT FOR THE 2023 CISD ART EXHIBIT Assistant to the Director, Milenka Lopez and Community Relations Manager, Vicky Schiber presented item 413 to the Arts Council for consideration and was available to answer questions. APPROVED City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 3A-2 Minutes of the October 25, 2022 Southlake Arts Council Meeting Page 3 of 4 A motion was made to approve the Public Art Display Facility and Property use permit for the 2023 CISD Art Exhibit as presented. Motion: Terrazas Second: Doyle Ayes: Doyle, McMillan, Messing, Steinbrecher, Nays: None Abstain: None Vote: 7-0 Motion passed. 5. DISCUSSION 5A. WELCOME NEW ARTS COUNCIL MEMBERS Terrazas, Viktorin, Walker Chair McMillan introduced and welcomed the new Arts Council members, Susan Steinbrecher and Tim Sabo to the Arts Council. Direction to staff: none 5B. CARILLON PARK PUBLIC SPACES STEERING COMMITTEE UPDATE Southlake Arts Council Chair and member of the Carillon Park Public Spaces Steering Committee, Tamara McMillan provided an update about the Steering Committee to Arts Council was available to answer questions. Direction to Staff: none 5C. TRAPS AWARD UPDATE Assistant to the Director, Milenka Lopez presented updates to the Arts Council on Community Services receiving the TRAPS North Region Arts and Humanities Award and was available to answer questions. Direction to Staff: none 5D. LIBERTY GARDENS STATUE UPDATE Assistant to the Director, Milenka Lopez presented an update on the Liberty Gardens Statue and was available to answer questions. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 3A-3 Minutes of the October 25, 2022 Southlake Arts Council Meeting Page 4 of 4 Direction to Staff: none 5E. ARIA SOUNDBOARD UPDATE Assistant to the Director, Milenka Lopez and Community Relations Manager, Vicky Schiber presented an update for item 5E to the Arts Council and was available to answer questions. Direction to Staff: none 5F. FY 23 EVENTS DISCUSSION Chair McMillan presented item 5F for updates and discussion and was available to answer questions. Direction to Staff: Add SLAC December meeting item to next meeting 1aL61110kiI►vi14►III I Chair McMillan adjourned the meeting at 7:02 p.m. Attest: Tamara McMillan, Chair Community Services Department City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 3A-4 Southlake Arts Council Attendance Report Place Name 1/25/22 2/22/22 3/22/22 4/26/22 5/24/22 6/28/22 7/26/22 8/23/22 9/27/22 10/25/22 11/29/22 12/27/22 Attendance Rate nDateV a - - aaaaaaeaa■a�� r r ��■ aAlison Viktorinas■aea■■■■a��■i oSusan Steinbrecher00000©ao©�o�� r o�■i aTamara McMillanaaaaaaeaa■a�� r r ��■i Meeting Attendance Rate (includes substitutions) 75 % 88% 75 % 75 % 75 % 75 % 88 % 63% 100 % In attendance Total Hrs Per Month 1.5 1.25 1 1 1 1 _ 1 0.5 1 9.25 X Not in attendance, no substitute *on October 4, 2022 City Council appointed new members 1' Substitute in attendance • Vacant position _ Meeting Canceled Meeting Canceled due to no quorum Change in Representative