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2022-09-27 SLAC Packet9 CITY OF SOUTHLAKE SOUTHLAKE ARTS COUNCIL Tuesday, September 27, 2022 Location: The Marq Southlake Champions Club- Hall of Fame Classroom 285 Shady Oaks Blvd. Southlake, Texas 76092 Time: 6:00 p.m. Regular Agenda: 1. Call to Order 2. Public Forum (This is the Public's opportunity to address Southlake Arts Council about non -agenda items. During Public Forum, Southlake Arts Council will not discuss, consider or take action on any items presented. Southlake Arts Council respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less.) 3. Consent A. Approve the minutes from the August 23, 2022, Southlake Arts Council meeting 4. Discussion A. Fall Exhibit Discussion B. Liberty Garden Statue Update C. Aria Amphitheater Update D. FY 23 Events Discussion E. SYAC Collaboration Discussion F. Website Update 5. Adjournment CERTIFICATE I hereby certify that the abovefq gnda was posted on the official bulletin boards at Town Hall, 1400 Main Street, So thlake, Texas, on Fric�i �AE!RmK r23, 2022, by 6:00 p.m. pursuant to Chapter 551 of the Texas Government C Am S Iley, T } City Secretary If you plan to attend this putJk� me4fing.and.W e•a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable Ypio m m� 'f*Av;l�N made to assist City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Arts Council Meeting September 27, 2022 CITY OF SOUTHLAKE MEMORANDUM September 23, 2022 TO: Southlake Arts Council FROM: Milenka Lopez, Assistant to the Director SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting on Tuesday, September 27, 2022, at 6:00pm The meeting will be held on Tuesday, September 27, 2022, at Champions Club Hall of Fame rooms. If you are not able to attend this meeting, please notify staff at 817.748.8963 or mlopez(a) ci. southlake. tx. us Regular Agenda: Agenda Item No. 1. Call To Order 2. Agenda Item No. 2. Public Forum This is the public's opportunity to address the Arts Council about non -agenda items. During Public Forum, the Arts Council will not discuss or take action on any item brought up at this time. Southlake Arts Council respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less. 3. Agenda Item No. 3. Consent A. Approval of the minutes from the August 23, 2022, Southlake Arts Council meeting- Please make any corrections to the minutes part of the motion for consideration. 4. Agenda Item No. 4. Discussion A. Fall Exhibit Discussion- This item allows for a discussion of the Fall Exhibit. No packet document. B. Liberty Garden Statue Update- This item allows for an update about the Liberty Gardens Statue. No packet document. C. Aria Amphitheater Update- This item allows for an update about the Aria Amphitheater A/V system. No packet document. D. FY23 Events Discussion- This item allows for a discussion of the FY23 Events. No packet document. Southlake Arts Council Meeting September 27, 2022 E. SYAC Collaboration Discussion- This item allows for a discussion about potentially letting SYAC participate in the Southlake Presents Art Show and Competition process. No packet document. F. Website Update- This item allows for a Southlake Public Art website update. No packet document. 5. Agenda Item No. 5. Adjournment For your Information- Attendance Report- A copy of the Southlake Arts Council attendance report is included in your packet. We appreciate your commitment and service to the City. Liaison Contact Information: Milenka Lopez Assistant to the Director STAFF CONTACT INFORMATION: Telephone- (817) 748-8963 Facsimile- (817) 748-8027 285 Shady Oaks Drive, Southlake, Texas 76092 Milenka Lopez, Assistant to the Director, mlopez(a)ci.southlake.tx.us Vicky Schiber, Community Relations Manager, vschiber(aD-ci.south lake.tx.us CITY OF SOUTHLAKE SOUTHLAKE ARTS COUNCIL MEETING MINUTES: AUGUST 23, 2022 LOCATION: The Marq Southlake Champions Club- Hall of Fame Rooms 285 Shady Oaks Blvd. Southlake, Texas 76092 TIME: 6:00 p.m. SOUTHLAKE ARTS COUNCIL PRESENT: Chair Tamara McMillan, Vice -Chair Deanna Kienast, and Southlake Arts Council members; Julie Doyle, Beatriz Terrazas, Terri Messing, Alison Viktorin and Leslie Walker SOUTHLAKE ARTS COUNCIL ABSENT: Southlake Arts Council Alternate #1 Nadia Hassan STAFF PRESENT: Assistant to the Director Milenka Lopez and Community Relations Manager Vicky Schiber CITY COUNCIL MEMBER PRESENT: Council Member Kathy Talley REGULAR SESSION 1. CALL TO ORDER Southlake Arts Council Chair Tamara McMillan called the meeting to order at 6-00p.m. 2. PUBLIC FORUM Chair McMillan opened the Public Forum at 6-00p.m. There being no one present to address the Arts Council, the Public Forum was closed at 6:00p.m. 3. CONSENT AGENDA Consent Agenda items are considered routine by the Arts Council and are enacted with one motion. 3A. APPROVAL OF THE MINUTES FROM THE JUNE 28, 2022, SOUTHLAKE ARTS COUNCIL MEETING Chair McMillan presented the Consent Agenda, including approval of the minutes of the June 28, 2022, Southlake Arts Council meeting. Chair McMillan asked if there were any revisions to the minutes. No revisions were discussed. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 3A-1 Minutes of the August 23, 2022 Southlake Arts Council Meeting Page 2 of 4 APPROVED A motion was made to accept the minutes of the June 28, 2022 Southlake Arts Council meeting as read. Motion: Messing Second: Kienast Ayes: McMillan, Kienast, Doyle, Nays: None Abstain: None Vote: 7-0 Motion passed. 4. CONSIDER Viktorin, Terrazas, Messing, Walker 4A. APPROVAL OF FY 23 ART EXHIBITS AND RECEPTIONS Assistant to the Director Milenka Lopez presented the Public Art Display Permits for FY 23 and was available to answer questions. APPROVED A motion was made to approve the FY 23 Art Exhibits and Receptions as presented. Motion: Messing Second: Walker Ayes: Walker, Terrazas, Messing, Doyle, Viktorin, McMillan, Kienast Nays: None Abstain: None Vote: 7-0 Motion passed. 4B. RECOMMENDATION OF AMENDED COMMUNITY SERVICES AGREEMENT WITH APEX ARTS LEAGUE and 4C. RECOMMENDATION OF AMENDED COMMUNITY SERVICES AGREEMENT WITH ARTS COUNCIL NORTHEAST Assistant to the Director Milenka Lopez presented the Amended Community Services Agreement with APEX Arts League and the Amended Community Services Agreement with Arts Council Northeast, specifically indicating the 8% City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 3A-2 Minutes of the August 23, 2022 Southlake Arts Council Meeting Page 3 of 4 increase to the annual payments to each organization and was available to answer questions. APPROVED A motion was made to recommend the Amended Community Services Agreement with APEX Arts League and the Amended Community Services Agreement with Arts Council Northeast as presented with one motion. Motion: Walker Second: Terrazas Ayes: Walker, Terrazas, Doyle, Viktorin, Kienast Nays: None Abstain: Messing, McMillan Vote: 5-0-2 Motion passed. 5. DISCUSSION 5A. FALL EXHIBIT DISCUSSION Assistant to the Director Milenka Lopez presented updates to the Fall Exhibit, including the signed Artist Agreement from Justin Terveen and confirmed the art hanging date for Monday, September 12 at 10:00 AM, and was available to answer questions. Direction to staff: NA F�Ev.*61110III+'iY+Id*Ti111:2117_111� Assistant to the Director Milenka Lopez presented updates about the Aria Sound System Update and was available to answer questions. Direction to Staff: none 5C. LIBERTY GARDEN STATUE UPDATE Assistant to the Director Milenka Lopez presented updates about the Liberty Garden Statue and was available to answer questions. Direction to Staff: Include the pictures of the statue update on the Arts Website. 5D. FY 23 EVENTS DISCUSSION City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 3A-3 Minutes of the August 23, 2022 Southlake Arts Council Meeting Page 4 of 4 Assistant to the Director Milenka presented an update about t-shirt orders. Chair McMillan discussed craft possibilities for upcoming events such as Home for the Holidays and Stars and Stripes. Direction to Staff: Plan for Arts Council to participate in Home for the Holidays and Celebrate Southlake in FY 23, not Stars and Stripes. 5E. WEBSITE UPDATE Community Relations Manager, Vicky Schiber presented updates about the Arts Website and was available to answer questions. Direction to Staff: Continue working on the webpages. Arts Council discussed City Council's decision to table the Lululemon mural in Town Square and Arts Council's role in recommending art for Town Square to City Council. 6. ADJOURNMENT APPROVED A motion was made to adjourn the meeting at 7:00 p.m. Motion: Walker Second: Terrazas Ayes: Doyle, Viktorin, McMillan, Messing, Nays: None Abstain: None Vote: 7-0 Motion passed. Tamara McMillan, Chair Terrazas, Walker, Kienast Attest: Community Services Department City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 3A-4 2022 Southlake Arts Council Attendance Repoli Place a Name Beatriz Terrazasaaa©aaea����� 1/25/22 2/22/22 3/22/22 4/26/22 5/24122 6/28122 7/26122 8123/22 9/27122 10/25/22 11/22/22 12/27/22 Attendance Rate " Daley Average Monthly Attendance Rate a • aaaa©a�a�������� a Meeting Attendance Rate (includes substitutions) 75% 88% 75% 75% 75% 75% 88% V in attendance Total Hrs Per Month 1.5 1.25 1 1 1 1 1 7.75 X Not in attendance, no substitute 1 Substitute in attendance • Vacant position _ Meeting Canceled Meeting Canceled due to no quorum Change in Representative