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2022-06-28 SLAC PacketSouthlake Arts Council Meeting June 28, 2022 CITY OF SOUTHLAKE MEMORANDUM June 24, 2022 TO: Southlake Arts Council FROM: Milenka Lopez, Assistant to the Director SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting on Tuesday, June 28, 2022, at 6:00pm The meeting will be held on Tuesday, June 28, 2022, at Champions Club Hall of Fame rooms. If you are not able to attend this meeting, please notify staff at 817.748.8963 or mlopez(o) ci. southlake. tx. us Regular Agenda: Agenda Item No. 1. Call To Order 2. Agenda Item No. 2. Public Forum This is the public's opportunity to address the Arts Council about non -agenda items. During Public Forum, the Arts Council will not discuss or take action on any item brought up at this time. Southlake Arts Council respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less. 3. Agenda Item No. 3. Consent A. Approval of the minutes from the May 24, 2022, Southlake Arts Council meeting - Please make any corrections to the minutes part of the motion for consideration. 4. Agenda Item No. 4. Consider A. Approve cancelling the July 26, 2022, Southlake Arts Council meeting- This item allows consideration of cancelling the July 26, 2022, Southlake Arts Council meeting in accordance with City Council's summer meeting schedule. B. Recommendation of the FY 23 Public Art Fund Budget- This item allows recommendation of the FY 23 Public Arts Budget to City Council as part of the official budget process. C. Recommendation on proposed mural for Lululemon located at 233 Grand Avenue- This item allows for Arts Council discussion and recommendation on a proposed mural for the new Lululemon location in Town Square. 5. Agenda Item No. 5. Discussion Southlake Arts Council Meeting June 28, 2022 A. Fall Exhibit Discussion- This item allows for a discussion of the Fall Exhibit including choosing an artist and finalizing the reception date. No packet document. B. Stars and Stripes and Spring Exhibit Discussion: This item allows for a discussion on current and upcoming Arts Council events for this and next fiscal year. No packet document. C. Aria Sound System Update: This item allows for an update on the improvements to the Aria Sound System. No packet document. D. Liberty Garden Statue Update: This item allows for an update about the Liberty Gardens Statue. No packet document. E. Website Update: This item allows for a Southlake Public Art website update. No packet document. 6. Agenda Item No. 6. Adjournment For your Information- Attendance Report- A copy of the Southlake Arts Council attendance report is included in your packet. We appreciate your commitment and service to the City. Liaison Contact Information: Milenka Lopez Assistant to the Director STAFF CONTACT INFORMATION: Telephone- (817) 748-8963 Facsimile- (817) 748-8027 285 Shady Oaks Drive, Southlake, Texas 76092 Milenka Lopez, Assistant to the Director, mlopez(a)ci.south lake.tx.us Vicky Schiber, Community Relations Manager, vschiber(a�ci.south lake.tx.us CITY OF SOUTHLAKE SOUTHLAKE ARTS COUNCIL Tuesday June 28, 2022 Location: The Marq Southlake Champions Club- Hall of Fame Classroom 285 Shady Oaks Blvd. Southlake, Texas 76092 Time: 6:00 p.m. Regular Agenda: 1. Call to Order 2. Public Forum (This is the Public's opportunity to address Southlake Arts Council about non -agenda items. During Public Forum, Southlake Arts Council will not discuss, consider or take action on any items presented. Southlake Arts Council respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less.) 3. Consent A. Approve the minutes from the May 24, 2022, Southlake Arts Council meeting 4. Consider A. Approve cancelling the July 26, 2022, Southlake Arts Council meeting B. Recommendation of the FY 23 Public Art Fund Budget C. Recommendation on proposed mural for Lululemon located at 233 Grand Avenue 5. Discussion A. Fall Exhibit Discussion B. Stars and Stripes and Spring Exhibit Discussion C. Aria Sound System Update D. Liberty Garden Statue Update E. Website Update 6. Adjournment CERTIFICATE City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Arts Council Meeting Date — June 28, 2022 Page 2 of 2 I hereby certify that the �IWW#dggnda was posted on the official bulletin boards at Town Hall, 1400 Main Street, SouthlaAdF`fjay, June 24, 2022, by 6:00 p.m. pursuant to Chapter 551 of the as Government 6g�'' r N= Am hell TR r t: City Secretary . v If you plan to attend this publl�rfneetint�andtlayy���• a c�ic�ability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable ad'ogrrmoda�ioi/sTn�X made to assist "1011111%It City of Southlake Values: Integrity ♦ Innovation ♦ Accountability 4 Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE SOUTHLAKE ARTS COUNCIL MEETING MINUTES: MAY 24, 2022 LOCATION: The Marq Southlake 285 Shady Oaks Blvd. Southlake, Texas 76092 TIME: 6:00 p.m. SOUTHLAKE ARTS COUNCIL PRESENT: Chair Tamara McMillan, Vice Chair Deanna Kienast, and Southlake Arts Council members; Julie Doyle, Beatriz Terrazas, Terri Messing, and Leslie Walker SOUTHLAKE ARTS COUNCIL ABSENT: Southlake Arts Council member Alison Viktorin and Alternate #1 Nadia Hassan STAFF PRESENT: Assistant to the Director Milenka Lopez and Community Relations Manager Vicky Schiber CITY COUNCIL MEMBER PRESENT: Council Member Kathy Talley REGULAR SESSION 1. CALL TO ORDER Southlake Arts Council Chair Tamara McMillan called the meeting to order at 6:00p.m. 2. PUBLIC FORUM Chair McMillan opened the Public Forum at 6:01 p.m. There being no one present to address the Arts Council, the Public Forum was closed at 6:01 p.m. 3. CONSENT CONSENT AGENDA Consent Agenda items are considered routine by the Arts Council and are enacted with one motion. 3A. APPROVAL OF THE MINUTES FROM THE APRIL 26, 2022, SOUTHLAKE ARTS COUNCIL MEETING Chair McMillan presented the Consent Agenda, including approval of the minutes of the April 26, 2022, Southlake Arts Council meeting. Chair City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 3A-1 Minutes of the May 24, 2022 Southlake Arts Council Meeting Page 2 of 3 McMillan asked if there were any revisions to the minutes. No revisions were discussed. APPROVED A motion was made to accept the minutes of the April 26, 2022, meeting as read. Motion: Kienast Second: Walker Ayes: Doyle, Kienast, McMillan, Messing, Walker Nays: None Abstain: Terrazas Vote: 5-0-1 Motion passed. 4. DISCUSSION 4A. ARIA SOUND SYSTEM UPDATE Assistant to the Director Milenka Lopez presented updates about the Aria Sound System Update and was available to answer questions. Direction to Staff: none 4B. SOUTHLAKE PRESENTS DEBRIEF Chair McMillan lead a debrief conversation about the Southlake Presents exhibit. Comments made by Arts Council members included making the submission instructions clearer regarding art size dimensions, artists' work needing to be recent, and including more detailed information about what it means for a piece to be ready -to -hang. Direction to Staff: none 4C. ARTS COUNCIL SHIRT DISCUSSION Assistant to the Director Milenka Lopez presented potential t-shirt design options to the Arts Council and was available to answer questions. Direction to Staff: Send an email to Arts Council asking for t-shirt sizes and with color and fit options. Arts Council would like a teal V-neck t-shirt with the Arts Council logo on the front in white ink. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 3A-2 Minutes of the May 24, 2022 Southlake Arts Council Meeting Page 3 of 3 4D. FALL EXHIBIT DISCUSSION Arts Council Chair Tamara McMillian and Arts Council Member Terri Messing lead the discussion regarding the Fall Art Exhibit and were available to answer questions. Direction to Staff: Keep on Agenda for next meeting to finalize artist choice. Reception date for late September or early October. 4E. WEBSITE WORKSHOP Community Relations Manager, Vicky Schiber presented potential ideas for refreshing the Arts Council webpages and was available to answer questions. Vicky Schiber also led a Website Workshop for Arts Council to narrow down the content of the website. Direction to Staff: Keep on agenda for next meeting. Put together drafts of the website pages to present to Arts Council in June. 5. ADJOURNMENT /_1»:161V 4 1] A motion was made to adjourn the meeting at 7:06 p.m. Motion: Doyle Second: Walker Ayes: Doyle, Kienast, McMillan, Messing, Terrazas, Walker Nays: None Abstain: None Vote: 6-0 Motion passed. Tamara McMillan, Chair Attest: Community Services Department City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 3A-3 CITY OF SOUTHLAKE MEMORANDUM June 24, 2022 TO: Southlake Arts Council FROM: Milenka Lopez, Assistant to the Director SUBJECT: Recommendation on proposed FY 2023 Public Art Fund Budget Action Requested: Southlake Arts Council recommendation on the proposed FY 2023 Public Art Fund Budget Background Information: For the past several months, City staff has been developing the FY 2023 Community Services Department Operating Budget. Each year, as part of the annual budget process, staff presents the Public Art Fund Budget to the Southlake Arts Council for consideration. Within the proposed FY 2023 Public Art Fund Budget of $170,143 are items such as continued funding for Contract Services $52,043, Public Art Program administration $6,100, and maintenance costs $12,000. The proposed budget remains subject to final review by the City Manager. The City Council will consider the Public Art Fund Budget as part of the annual budget process, with final approval being made in September. This year's budget includes a 3% inflation adjustment that increased the budget from $168,100 to $170,143. This inflation adjustment allocates an increase of 8% to the annual Community Services Agreement payments with APEX Arts League and Arts Council Northeast. Financial Considerations: Approved budget allocations for FY 2023 will be effective October 1, 2022. Strategic Link: Approval of the Public Art Fund Budget is linked to the City Council Focus Area of Quality Development and Performance Management & Service Delivery. Approval of the budget also addresses the corporate objectives to City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 4B-1 Southlake Arts Council Meeting Date — June 28, 2022 Page 2 of 2 provide attractive and unique spaces for enjoyment of personal interests and adhere to financial management principles & budget. The City's Critical Business Outcome impacted by approval of the budget is CB05 — Improve quality of life through progressive implementation of Southlake's Comprehensive Plan recommendations. Citizen Input/ Board Review: Southlake Arts Council recommendation June 28, 2022 City Council to consider September 20, 2022 Legal Review: Not applicable. Alternatives: Alternatives include: • Recommendation for approval as presented • Recommendation for approval with input as desired • Decision not to recommend approval Supporting Documents: None. A presentation will be provided at the meeting. Staff Recommendation: Southlake Arts Council recommendation to approve the proposed FY 2022 Public Art Fund Budget City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 4B-2 CITY OF SOUTHLAKE MEMORANDUM June 24, 2022 TO: Southlake Arts Council FROM: Milenka Lopez, Assistant to the Director SUBJECT: Recommendation on proposed mural for Lululemon located at 233 Grand Avenue Action Requested: Southlake Arts Council recommendation on the proposed mural for Lululemon located at 233 Grand Avenue Background Information: Lululemon is seeking consideration of a visual wall mural under the Southlake Town Square Master Sign Plan regulations to allow a painted mural sign for the new location for the Lululemon store at Southlake Town Square. The store is located at 233 Grand Avenue at the intersection of Grand Avenue and Civic Place. Lululemon's request was initially brought up during the June 9t" Sign Board Meeting. The Sign Board recommended that the proposed art mural be presented to the Arts Council for comment prior to City Council consideration. The proposed mural would go on the North Elevation of the storefront and would feature an original work titled "Slow Down" by DFW artist Kyle Steed. Lululemon believes the proposed mural will be eye-catching and allow the business to draw attention to their storefront along the high -traffic street. The art will showcase the artist's distinct style, consider local inspiration, and be driven by movement focused storytelling. The mural will complement the shopping center and be wholly compatible with the use and permitted development of adjacent properties. Financial Considerations: N/A Strategic Link: Recommendation on the proposed mural for Lululemon is linked to the City Council Focus Area of Quality City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 4C-1 Southlake Arts Council Meeting Date — June 28, 2022 Page 2 of 2 Development. Recommendation on the proposed mural also addresses the corporate objective to provide attractive and unique spaces for enjoyment of personal interests. Citizen Input/ Board Review: Southlake Arts Council recommendation June 28, 2022 City Council consideration August 2, 2022 Legal Review: Not applicable. Alternatives: Alternatives include: • Recommendation for approval as presented • Recommendation for approval with input as desired • Decision not to recommend approval Supporting Documents: The narrative and artist information, as well as the demonstration worksheet provided to the Sign Board, will be provided in your packet. A presentation will be provided at the meeting. Staff Recommendation: Southlake Arts Council recommendation to approve the proposed mural for Lululemon located at 233 Grand Avenue. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 4C-2 DocuSign Envelope ID: 4FEF3DAF-OOC3-4809-A556-A303B974C68B Localized Artwork I Movement Southiake, Texas APRIL 6, 2022 DS [DocuSigned by: VaWA Up 6V, B8DAB8C28AC64D7... 4/20/2022 4/20/2022 Item 4C-3 DocuSign Envelope ID: 4FEF3DAF-OOC3-4809-A556-A303B974C68B Southlake Exterior View Notes: • Location: Exterior facing • This side has a lot of prominence from the main street • Brooks Brothers sign to be removed • 66'-21/2" x 208.95" DS DocuSigned by: � EPHDAMC28AC64W... 4/20/2022 4/20/2022 Item 4C-4 DocuSign Envelope ID: 4FEF3DAF-OOC3-4809-A556-A303B974C68B Artist Brief Intro to Movement Movement is a core element of living well — It is about more than the physical nature of an activity —be it yoga, running or training —it is about being wholly present in the activity in order to clear one's mind, to restore oneself, or to reach the place where we feel powerful and purposeful. Movement can be represented as an action, feeling, or mood. It is who we are, who we are with, where we are, where we are going, and the excitement of knowing (and not knowing) what is possible. Each artist will find their own interpretation. The Creative The art will showcase the artist's distinct style, consider local inspiration, and be driven by movement focused storytelling. The Artist Statement Along with the artwork, we ask that you write an artist statement to display alongside your work to educate guests about the connection between your artwork and lululemon. Please include the website and or social handles you'd like us to feature on the artist statement. Im Categories Y C& Each artist's portfolio will help us determine which representation of movement best matches their unique style while matching our vision. Artists will be asked to create within figurative (human -centric and energetic), environmental (local homage, movement through a landscape, pattern/mood of location), or conceptual (mindfulness, feeling, mood) storytelling lenses. Considerations 3 F_ ^O l J N (D r--F O 77 • Core activities: yoga, run, train • Coordination with brand elements • Placement in the store (adjacent • Guest experience in the space VM and store design, context) • Collective experience of the store • Rotating product assortment environment • Authentic to the artist's style Colour Palette Our brand red may be included in the lululemon Brand Red palette of the artwork. Less is more, PMS186 RAL#3027 C 0 R 227 if you are includingthe brand red, M 24 we Red Paint Colour HEX #D31334 81 B Y B 55 (Benjamin Moore) recommend including 3% red in the 2000-20 K 4 overall composition. Item 4C-5 DocuSign Envelope ID: 4FEF3DAF-OOC3-4809-A556-A303B974C68B Kyle Steed Kyle Steed is an artist, designer, observer. Raised among the rolling hills of the humid south his work permeates space with vivid colors and well-balanced forms. His work moves and evolves with each new expression. From larger than life murals to works on canvas in his Dallas based studio, Kyle continues to carve out his own path forward. 1 ow 1 If Being an artist is not easy. Being called an artist is a great honor. Huge swaths of time are spent waiting and watching. Barely moving an idea through my mind and out of my hands. Painting has more to do with not painting. Meaning, I'm less concerned with the "what" I'm painting and more focused on the "why" of my work. Style is also something I'm not concerned with. I am not a landscape painter, but I paint spaces. I'm not a figurative painter, but I figure, what the hell, might as well paint the way I see it. As I observe patterns in the world around me I bring them into my process. Look long enough and notice there are patterns of life in everything. No detail is too small. 4 0 N CD 0 Item 4C-6 DocuSign Envelope ID: 4FEF3DAF-OOC3-4809-A556-A303B974C68B Kyle Steed // Slow Down Experiences are as unique as the individual. And, yet, we all share a common bond called being human. In this age of hyper -connectivity we are inundated with cultural messaging to "do more", "be better" and that "hustle" life. My work stands in the gap as a reminder to me, to us, that there is another way. A way in which we can hear the wind in the trees. A way to slow down and appreciate life as it is. Quirks and all. Time is our greatest gift and whether we choose to savor it or watch it scroll by in our feed, we can never get it back. So to bring awareness to the day helps me not only slow down but also appreciate all these other lives around me that have their own unique stories and struggles. Or in the words of Ms. Lauren Hill, "We're all in the same boat. Dealing with the same issues. Same problems" 5 O N 0 Q D 0 Item 4C-7 DocuSign Envelope ID: 4FEF3DAF-OOC3-4809-A556-A303B974C68B Southlake Artwork Option 2 Fla- w � k L7 AP 40 r DS DocuSigned by: � 10B8DAMC28AC64N... 4/20/2022 4/20/2022 Item 4C-8 DocuSign Envelope ID: 4FEF3DAF-OOC3-4809-A556-A303B974C68B Item 4C-9 SOUTHLAKE PLfltJNING & DEVELOPMENT R1ilCJES SIN VARIANCE APPLICATION Demonstration Please demonstrate that the following conditions are applicable to the requested sign variance: That a literal enforcement of the sign regulation wilt create an unnecessary hardship or practical difficulty on the applicant. 'Ale are requesting approval to install a storefront mural with a total area of 1-000 square feet- The proposed mural %gill cover the entire side %roll of our store front- We feel that a miu-9 this size is prapomonate to the wall being co cored 'We are working Mth an existing stucco storefront that provides minimal opporhruty for brand expression- The proposed mural ME be eye-catching and allow us to draw attention to our store along this High -traffic street - That the situation causing the unnecer :ary hardship or practical dif Gutty is unique to the affected property and is not self inn posed - 'Ale are working with an existing stucco storefront that provides mi ni rro 1 opportunity for brand expression. The proposed mural will be eye-catching and allow its to draw attention to cn r store along this high -traffic street - a. That the variancewill not injure and will be wholly compatible with the use and permitted development of adjacent properties. The proposed mural depicts movement and is aligned % A elements of rnr brand. We are working with a local artist to bring the proposed moral to hfc- The art will showcase the artist's distinct style, consider local inspiration, and be dri�,)m by mm.Tmlent focused storytelling - The mural urill compliment the shopping center and be wholly- compatible with the use and permitted development of adjacent properties. We %Y.ill not be encroaching on auy adjacent teiLant's store front. That the variancewill be in harmony with the spirit and purpose of the sign ordinance. e feel that the installation of this mural Mll enhance the community appearance- An otherwise bare wall will be mha aced to communicate aspects of the local community and movement- The proposed mural promotes being wholly- present in the activity in order to clear one's mind, to restore oneself or to reach the place where we feel pok�wM and purposefi>1- The proposed mural aims to promote the use of aesthetically- pleasing colors, while enhancing the landscaping and building design- Rerisei- December 2021 1400 ]dam Street, Suudte 310, snuuhiake, TA 70M Phase_ (817) 748-8215 Fax: (817) 749-1077 Item 4C-10 2022 Southlake Arts Council Attendance Repoli Place a Name Beatriz Terrazas 1/25/22 2/22/22 3/22/22 4/26/22 5/24122 6/28122 7/26122 8123/22 9/27122 10/25/22 11/22/22 12/27/22 Attendance Rate " Daley Average Monthly Attendance Rate a Meeting Attendance Rate (includes substitutions) 75% 88% 75% 75% 75% 1 in attendance Total Hrs Per Month 1.5 1.25 1 1 1 5.75 X Not in attendance, no substitute 1 Substitute in attendance • Vacant position _ Meeting Canceled Meeting Canceled due to no quorum Change in Representative