2022-05-24 SLAC PacketSouthlake Arts Council Meeting
May 24, 2022
CITY OF
SOUTH LAKE
MEMORANDUM
May 19, 2022
TO: Southlake Arts Council
FROM: Milenka Lopez, Assistant to the Director
SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting on
Tuesday, May 24, 2022, at 6:OOpm
The meeting will be held on Tuesday, May 24, 2022, at Champions Club Hall of Fame
rooms. If you are not able to attend this meeting, please notify staff at 817.748.8963 or
mlopez(a)-ci. southlake. tx. us
Regular Agenda:
Agenda Item No. 1. Call To Order
2. Agenda Item No. 2. Public Forum
This is the public's opportunity to address the Arts Council about non -agenda items.
During Public Forum, the Arts Council will not discuss or take action on any item brought
up at this time. Southlake Arts Council respectfully asks anyone speaking during Public
Forum to limit remarks to three minutes or less.
3. Agenda Item No. 3. Consent
A. Approval of the minutes from the April 26, 2022, Southlake Arts Council meetinq-
Please make any corrections to the minutes part of the motion for consideration.
4. Agenda Item No. 4. Discussion
A. Aria Sound System Update- This item allows for an update on the current sound
system in place at Aria Amphitheater and potential upgrades. No packet
document.
B. Southlake Presents Debrief: This item allows for a discussion on the Southlake
Presents Art Show Reception. No packet document.
C. Arts Council Shirt Discussion: This item allows for a discussion about purchasing
Arts Council shirts for community events. No packet document.
D. Fall Exhibit Discussion: This item allows for a discussion on FY 2022 upcoming
projects for the Arts Council. No packet document.
Southlake Arts Council Meeting
May 24, 2022
E. Website Workshop: This item allows for a Southlake Public Art website
workshop. No packet document.
5. Agenda Item No. 5. Adjournment
For your Information- Attendance Report- A copy of the Southlake Arts Council attendance
report is included in your packet.
We appreciate your commitment and service to the City.
Liaison Contact Information:
Milenka Lopez
Assistant to the Director
STAFF CONTACT INFORMATION:
Telephone- (817) 748-8963
Facsimile- (817) 748-8027
285 Shady Oaks Drive, Southlake, Texas 76092
Milenka Lopez, Assistant to the Director, mlopez(aD-ci.south lake.tx.us
Vicky Schiber, Community Relations Manager, vschiber(a-)-ci.south lake.tx.us
CITY OF
SOUTHLAKE
SOUTHLAKE ARTS COUNCIL
Tuesday May 24, 2022
Location: The Marq Southlake
Champions Club- Hall of Fame Classroom
285 Shady Oaks Blvd.
Southlake, Texas 76092
Time: 6:00 p.m.
Regular Agenda:
Call to Order
2. Public Forum
(This is the Public's opportunity to address Southlake Arts Council about non -agenda items.
During Public Forum, Southlake Arts Council will not discuss, consider or take action on any
items presented. Southlake Arts Council respectfully asks anyone speaking during Public Forum
to limit remarks to three minutes or less.)
3. Consent
A. Approve the minutes from the April 26, 2022, Southlake Arts Council meeting
4. Discussion
A. Aria Sound System Update
B. Southlake Presents Debrief
C. Arts Council Shirt Discussion
D. Fall Exhibit Discussion
E. Website Workshop
5. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400
Main Street, Southlake,,T6 1'd"�Friday, May 20, 2022, by 6:00 p.m. pursuant to Chapter 551 of the
Texas Gov ernment`Q� • N<q
Veronica Lomas, T •C ' m
r�
City Secretary � '• G-,
If you plan to attend this pL i Oic mesxing and have a iis.'Ibility that requires special needs, please advise the City Secretary 48 hours in advance
at 817.748.8016 reasonabld;10ccorrv0d9ticnis will 3i made to assist
City of Southlake Values:
Integrity 1 Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
SOUTHLAKE ARTS COUNCIL MEETING MINUTES: APRIL 26, 2022
LOCATION: The Marq Southlake
285 Shady Oaks Blvd.
Southlake, Texas 76092
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Tamara McMillan, Vice Chair Deanna
Kienast, and Southlake Arts Council members; Julie Doyle, Terri Messing, Leslie Walker,
and Alison Viktorin
SOUTHLAKE ARTS COUNCIL ABSENT: Southlake Arts Council Secretary Beatriz
Terrazas and Nadia Hassan Alternate #1
STAFF PRESENT: Assistant to the Director Milenka Lopez and Community Relations
Manager Vicky Schiber
CITY COUNCIL MEMBER PRESENT: N/A
REGULAR SESSION
1. CALL TO ORDER
Southlake Arts Council Chair Tamara McMillan called the meeting to order at
6:05p.m.
2. PUBLIC FORUM
Chair McMillan opened the Public Forum at 6:05p.m. There being no one present
to address the Arts Council, the Public Forum was closed at 6:05p.m.
3. CONSENT
CONSENT AGENDA
Consent Agenda items are considered routine by the Arts Council and
are enacted with one motion.
3A. APPROVAL OF THE MINUTES FROM THE MARCH 22, 2022, SOUTHLAKE
ARTS COUNCIL MEETING
Chair McMillan presented the Consent Agenda, including approval of the
minutes of the March 22, 2022, Southlake Arts Council meeting. Chair
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 3A-1
Minutes of the April 26, 2022
Southlake Arts Council Meeting
Page 2 of 4
McMillan asked if there were any revisions to the minutes. No revisions
were discussed.
APPROVED
A motion was made to accept the minutes of the March 22, 2022, meeting as
read.
Motion: Kienast
Second: Walker
Ayes: Doyle, Kienast, McMillan, Messing, Viktorin, Walker
Nays: None
Abstain: None
Vote: 6-0
Motion passed.
4. CONSIDER
4A. RECOMMENDATION ON FINAL CONCEPT AND CONTRACT WITH ARTIST
MARK WEISBECK FOR PUBLIC ART TO BE INSTALLED AT THE LIBERTY
GARDENS IN BICENTENNIAL PARK
Assistant to the Director Milenka Lopez presented item 4A to the Arts Council for
consideration and was available to answer questions.
APPROVED
A motion was made to recommend the final concept and contract with artist Mark
Weisbeck for public art to be installed at the Liberty Gardens in Bicentennial Park.
Motion:
Messing
Second:
Walker
Ayes:
Doyle, Kienast, McMillan, Messing, Viktorin, Walker
Nays:
None
Abstain:
None
Vote:
6-0
Motion passed.
4B. APPROVE THE PUBLIC ART DISPLAY PERMIT FOR THE SOUTHLAKE
SISTER CITIES YOUTH ART CONTEST
Assistant to the Director Milenka Lopez presented item 4B to the Arts Council for
consideration and was available to answer questions.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 3A-2
Minutes of the April 26, 2022
Southlake Arts Council Meeting
Page 3 of 4
APPROVED
A motion was made to approve the Public Art Display Permit for the Southlake
Sister Cities Youth Art Contest as presented.
Motion:
Doyle
Second:
Messing
Ayes:
Doyle, Kienast, McMillan, Messing, Viktorin, Walker
Nays:
None
Abstain:
None
Vote:
6-0
Motion passed.
5. DISCUSSION
5A. BE THE BRIDGE STATUE UPDATE
Assistant to the Director Milenka Lopez presented updates about the Be the
Bridge Statue maintenance and was available to answer questions.
Direction to Staff: none
5B. ARIA SOUNDBOARD UPDATE
Community Relations Manager Vicky Schiber presented progress on item 4B and
was available to answer questions.
Direction to Staff: none
5C. SOUTHLAKE PRESENTS UPDATE
Assistant to the Director Milenka Lopez presented the Southlake Presents Art
Show and Competition updates and was available to answer questions.
Direction to Staff: Hang art on Friday April 29, at 9:00 AM. Meet at 4:00 PM at
Town Hall on Sunday, April 1 to set up for the reception.
5D. FY 2022 PROJECTS
Assistant to the Director Milenka Lopez and Community Relations Manager Vicky
Schiber presented ideas for upcoming Arts Council projects and were available to
answer questions.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 3A-3
Minutes of the April 26, 2022
Southlake Arts Council Meeting
Page 4 of 4
Direction to Staff: Put a discussion about the Fall Exhibit on the Agenda for next
month and keep discussion the Public Works Building potential art in subsequent
meetings.
5E. WEBSITE WORKSHOP
Community Relations Manager, Vicky Schiber presented potential ideas for
refreshing the Arts Council webpages and was available to answer questions
Direction to Staff: Keep on agenda for next meeting; Council members be prepared
to have a lengthy workshop about webpage content at the next meeting.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 6:59 p.m.
Motion: McMillan
Second: Viktorin
Ayes: Doyle, Kienast, McMillan, Messing, Viktorin, Walker
Nays: None
Abstain: None
Vote: 6-0
Motion passed.
Tamara McMillan, Chair
Attest:
Community Services Department
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 3A-4
2022
Southlake Arts Council Attendance Report
1
Beatriz Terrazas
-
X
-
• .
Rate
75%
Da e
3.75
Average Monthly
Attendance Rate
2022 78%
2
Leslie Walker
V,
100%
4.75
3
Julie Doyle
X
X
YO
50%
2.25
4
Terri Messing
100%
4.75
5
Alison Viktorin
100%
4.75
s
Deanna Kienast
VO
V
VO
VO
100%
4.75
7
Tamara McMillan
100%
4.75
Alt 1
Nadia Hassan
X
X
X
X
0%
0
Meeting Attendance Rate
(includes substitutions)
75%
88%
75%
75%
VO
In attendance
Total Hrs Per Month
1.5
1.25
1
1
4.75
X
Not in attendance, no substitute
Y
Substitute in attendance
•
Vacant position
Meeting Canceled
Meeting Canceled due to no quorum
Change in Representative