2022-02-22 SLAC PacketSouthlake Arts Council Meeting
February 22, 2022
CITY OF
SOUTH LAKE
MEMORANDUM
February 15, 2022
TO: Southlake Arts Council
FROM: Milenka Lopez, Assistant to the Director
SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting on
Tuesday, February 22, 2022, at 6:00pm
The meeting will be held on Tuesday, February 22, 2022, at Champions Club Hall of Fame
rooms. If you are not able to attend this meeting, please notify staff at 817.748.8963 or
mlopez(a)-ci. southlake. tx. us
Regular Agenda:
Agenda Item No. 1. Call To Order
2. Agenda Item No. 2. Public Forum
This is the public's opportunity to address the Arts Council about non -agenda items.
During Public Forum, the Arts Council will not discuss or take action on any item brought
up at this time. Southlake Arts Council respectfully asks anyone speaking during Public
Forum to limit remarks to three minutes or less.
3. Agenda Item No. 3. Consent
A. Approval of the minutes from the January 25, 2022, Southlake Arts Council
meeting - Please make any corrections to the minutes part of the motion for
consideration.
4. Agenda Item No. 4. Discussion
A. Citizen Survey Report- This item allows for a discussion of the results of the 2021
Citizen Satisfaction Survey. Management Assistant, Bora Sulollari, will present
the results and be available to answer any questions. No packet document.
B. Be the Bridge Statue Update- This item allows for an update on the current
maintenance of the Be the Bridge statue. No packet document.
C. Liberty Garden Patriotic Art- This item allows for a discussion for potential
patriotic art at the Liberty Gardens in Bicentennial Park. No packet document.
Southlake Arts Council Meeting
February 22, 2022
D. Aria Sound System Update- This item allows for an update on the current sound
system in place at Aria Amphitheater and potential upgrades. No packet
document.
E. Southlake Presents Update- This item allows for an update on the progress of
the Southlake Presents program. No packet document.
F. Website Edit- This item allows for a discussion on updating the Arts Council
Webpage on www.experiencesouthlaketexas.com No packet document.
G. FY 2022 Projects Update- This item allows for the discussion of FY 2022 projects
for the Arts Council. No packet document.
5. Agenda Item No. 5. Adiournment
For your Information- Attendance Report- A copy of the Southlake Arts Council attendance
report is included in your packet.
We appreciate your commitment and service to the City.
Liaison Contact Information:
Milenka Lopez
Assistant to the Director
STAFF CONTACT INFORMATION:
Telephone- (817) 748-8963
Facsimile- (817) 748-8027
285 Shady Oaks Drive, Southlake, Texas 76092
Milenka Lopez, Assistant to the Director, mlopez(o)ci.south lake.tx.us
Vicky Schiber, Community Relations Manager, vschiber(a)-ci.south lake.tx.us
9 CITY OF
SOUTH LAKE
SOUTHLAKE ARTS COUNCIL
Tuesday, February 22, 2022
Location: The Marq Southlake
Champions Club- Hall of Fame Classroom
285 Shady Oaks Blvd.
Southlake, Texas 76092
Time: 6:00 p.m.
Regular Agenda:
Call to Order
2. Public Forum
(This is the Public's opportunity to address Southlake Arts Council about non -agenda items. During Public
Forum, Southlake Arts Council will not discuss, consider or take action on any items presented. Southlake
Arts Council respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or
less.)
Consent
A. Approve the minutes from the January 25, 2022, Southlake Arts Council meeting
4. Discussion
A. Citizen Survey Report
B. Be the Bridge Statue Update
C. Liberty Garden Patriotic Art
D. Aria Sound System Update
E. Southlake Presents
F. Website Edit
G. FY 2022 Projects
5. Adjournment
CERTIFICATE
I hereby certify that the abo `�IgMnAa was posted on the official bulletin boards at Town Hall, 1400 Main Street,
S thlake, Texas, o id��' @� 2022, by 6:00 p.m. pursuant to Chapter 551 of the Texas Government
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AmyIV
, C_ =
City Secretary = �' •• _
If you plan to attend this public nf9ting a7bhave.e•tis�ilit>Ctllat requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016
reasonable accommodations will b&Vde to assis*
City gfSouthlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
SOUTHLAKE ARTS COUNCIL MEETING MINUTES: JANUARY 25, 2022
LOCATION: The Marq Southlake
285 Shady Oaks Blvd.
Southlake, Texas 76092
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Tamara McMillan, Vice Chair Deanna
Kienast, Secretary Beatriz Terrazas and Southlake Arts Council members; Terri Messing,
Leslie Walker, and Alison Viktorin
SOUTHLAKE ARTS COUNCIL ABSENT: Council Member Julie Doyle and Alternate#1
Nadia Hassan
STAFF PRESENT: Assistant to the Director Milenka Lopez and Community Relations
Manager Vicky Schiber
CITY COUNCIL MEMBER PRESENT: Council Member Kathy Talley
REGULAR SESSION
1. CALL TO ORDER
Southlake Arts Council Chair Tamara McMillan called the meeting to order at
6:00p.m.
2. PUBLIC FORUM
Chair McMillan opened the Public Forum at 6:02p.m. There being no one present
to address the Arts Council, the Public Forum was closed at 6:02p.m.
3. CONSENT
CONSENT AGENDA
Consent Agenda items are considered routine by the Arts Council and
are enacted with one motion.
3A. APPROVAL OF THE MINUTES FROM THE NOVEMBER 23, 2021,
SOUTHLAKE ARTS COUNCIL MEETING
Chair McMillan presented the Consent Agenda, including approval of the
minutes of the November 23, 2021, meeting. Chair McMillan asked if
there were any revisions to the minutes. No revisions were discussed.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 3A-1
Minutes of the January 25, 2022
Southlake Arts Council Meeting
Page 2 of 4
4
4A.
61
5A
APPROVED
A motion was made to accept the minutes of the November 23, 2021, meeting
as read.
Motion:
Kienast
Second:
Terrazas
Ayes:
Kienast, McMillan, Messing,
Nays:
None
Abstain:
None
Vote:
6-0
Motion passed.
CONSIDER
Terrazas, Viktorin, Walker
APPROVE THE PUBLIC ART DISPLAY FACILITY AND PROPERTY USE
PERMITS FOR THE FY2022 ART GALLERY EXHIBITS AND RECEPTIONS
Arts Council Chair Tamara McMillan presented item 4A to the Arts Council for
consideration and was available to answer questions.
APPROVED
A motion was made to approve the Public Art Display Facility and Property use
permits for the FY2022 Art Gallery Exhibits and Receptions as presented, subject
to review the theme for the Southlake Historical Society Summer Exhibit at a later
meeting.
Motion:
Walker
Second:
Kienast
Ayes:
Kienast, McMillan, Messing,
Nays:
None
Abstain:
None
Vote:
6-0
Motion passed.
DISCUSSION
Terrazas, Viktorin, Walker
PATRIOTIC ART AT THE LIBRARY GARDENS
Assistant to the Director Milenka Lopez presented item 5A for discussion and
was available to answer questions.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 3A-2
Minutes of the January 25, 2022
Southlake Arts Council Meeting
Page 3 of 4
Direction to Staff: Staff to provide more options for the Arts Council to consider
at next meeting, including more commemorative art. Find out name of artist who
did the Fire Station statue in Allen, TX.
5113. ARIA SOUNDBOARD UPDATE
Arts Council Member Terri Messing presented progress on the item.
Direction to Staff: Reach out to stakeholders like the Dallas and Fort Worth
symphonies. Keep item on agenda for next month.
5C. STROKES OF ART IN THE SQUARE UPDATE
Arts Council Member Terri Messing presented progress on the item to the Arts
Council and was available to answer questions.
Direction to Staff: Parks and Admin staff will be available to help unpack and
hang art on Friday, February 18, at 1:00 PM. Board members should arrive at
4:00 PM on Sunday, February 20 to help set up for the reception.
5D. SOUTHLAKE PRESENTS UPDATE
Arts Council Member Terri Messing presented the Southlake Presents update to
the Arts Council and was available to answer questions.
Direction to Staff: Push out press release with discussed edits and publish
application form.
5E. ARTISTS LIST UPDATE
Assistant to the Director Milenka Lopez presented the Artists Lists for exhibits
and was available to answer questions.
Direction to Staff: Add all artists the City has worked with before to the list.
5F. FY2022 PROJECTS UPDATE
Arts Council Chair Tamara McMillan presented ideas for potential FY 2022
Projects, including having a booth at the 2022 Stars and Stripes event.
Direction to Staff: None.
6. ADJOURNMENT
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 3A-3
Minutes of the January 25, 2022
Southlake Arts Council Meeting
Page 4 of 4
APPROVED
A motion was made to adjourn the meeting at 7:20 p.m.
Motion: Walker
Second: Victorin
Ayes: Kienast, McMillan, Messing, Terrazas, Viktorin, Walker
Nays: None
Abstain: None
Vote: 6-0
Motion passed.
Attest:
Tamara McMillan, Chair Community Services Department
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 3A-4
2022
Southlake Arts Council Attendance Report
1
Beatriz Terrazas
-
-
• .
Rate
100%
Da e
1.5
Average Monthly
I Attendance Rate
2022 75%
2
Leslie Walker
100%
1.5
3
Julie Doyle
X
0%
0
4
Terri Messing
100%
1.5
5
Alison Viktorin
100%
1.5
s
Deanna Kienast
100%
1.5
7
Tamara McMillan
100%
1.5
Alt 1
Nadia Hassan
X
0%
0
Meeting Attendance Rate
(includes substitutions)
75%
In attendance
Total Hrs Per Month
1.5
1.5
X
Not in attendance, no substitute
Y
Substitute in attendance
•
Vacant position
Meeting Canceled
Meeting Canceled due to no quorum
Change in Representative